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Overview of Office 2007

Overview of Office 2007. What You Need to Know to Get Started!. Agenda. Putting Your Mind at Ease Benefits of Using Office 2007 What Happened to the File Menu? The New Look Highlights. Relax!. Functionality is the same How we interact with the interface is different

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Overview of Office 2007

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  1. Overview of Office 2007 What You Need to Know to Get Started!

  2. Agenda • Putting Your Mind at Ease • Benefits of Using Office 2007 • What Happened to the File Menu? • The New Look • Highlights

  3. Relax! • Functionality is the same • How we interact with the interface is different • Documents made in previous versions can be opened in Office 2007 • Documents created in Office 2007 can be saved in previous versions

  4. Benefits • One control center • Microsoft Office Fluent user interface • Very visual • New file formats • Increased security • Reduced chance of corruption • Reduced file size

  5. What Happened to the File Menu? • Replaced with the Microsoft Office Button • This button also includes the features from the Tools > Options dialog box • Interactive Guides are available • Free downloads that allow you to click on the feature in Office 2003 and it will show you where that feature can be found in Office 2007

  6. The New Look • Microsoft Office Button • The Ribbon • With tabs, groups, and commands • Quick Access Toolbar • Dialog Box Launcher • Mini Toolbar

  7. Microsoft Office Button • Upper-left corner of screen • Includes functionality of File menu and Tools > Options

  8. The Ribbon • Replaces menu bar and toolbars • Keeps commands visible while you work • No hiding under menus and toolbars

  9. The Ribbon • Has 3 components • Tabs • Across the top • Represent an activity area • Similar to a menu bar • Groups • Each tab has several groups that show related items together • Commands • A button, dropdown list, or box to enter information

  10. The Ribbon Tab Command Group

  11. Quick Access Toolbar • Small area to the upper-left of the Ribbon • Contains everyday commands • Save, Undo • Customizable • Add your commonly used commands, like Print, Print Preview, or Spell Checker

  12. Quick Access Toolbar Right-click on a command to add it to the Quick Access Toolbar

  13. Dialog Box Launcher • Small arrow in lower-right corner of a group • Indicates there are more detailed or advanced options available

  14. Dialog Box Launcher

  15. Mini Toolbar • Automatically appears whenever you select text • Contains common text formatting commands

  16. Highlights • Keyboard shortcuts • New file formats • Proofing tools • Themes • SmartArt graphics • Live Preview

  17. Keyboard Shortcuts & Access Keys • CTRL shortcuts remain the same • CTRL + C is still Copy • Every single command on the Ribbon, Office button, and Quick Access Toolbar has an access key • Every access key is assigned a Key Tip • Press ALT to trigger the Key Tips

  18. Key Tips Press ALT to trigger the Key Tips, then press the indicated key to activate the feature

  19. New File Formats • End in the traditional extension, plus ‘x’ • Word: .docx • PowerPoint: .pptx • Additional new format for macro-enabled files; ends in ‘m’ • Ability to export files in PDF or XPS format • Requires free download from Microsoft

  20. Proofing Tools • Contextual spell-checker • there vs their • your vs you’re • wear vs where • Exclusion dictionary • Forces spell-checker to flag words you want to avoid using • theater instead of theatre • form instead of from For example, “You left the keys over their.” (instead of there)

  21. Themes • Available across all products • Documents, spreadsheets, and presentations can have the same “look” • Elements are automatically formatted to follow the theme

  22. SmartArt Graphics • Create editable illustrations simply and without the aid of a professional designer • Create dynamic workflow, relationship, or hierarchy diagrams • Their format will automatically follow your theme

  23. SmartArt Graphics

  24. Live Preview • Preview how a formatting change will look before applying it • Simply point to a selection and Office 2007 will preview how it will look in the document

  25. Live Preview As you point to each of the styles, the selected text is automatically previewed to that style.

  26. And Much More! • In-depth training will be available on individual software packages • Contact Kara McElwrath if you have any questions! 206-8237 kmcel2@uis.edu BRK 136F

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