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Tyco Electronics Supplier Guide to Material Disclosure

Tyco Electronics Supplier Guide to Material Disclosure. Presentation Overview. In this presentation, we will: Provide an introduction to the Tyco Electronics RoHS Initiative Give a high level overview of the entire Material Disclosure process

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Tyco Electronics Supplier Guide to Material Disclosure

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  1. Tyco Electronics Supplier Guide to Material Disclosure Tyco Electronics - Supplier Guide to Material Disclosure

  2. Presentation Overview In this presentation, we will: • Provide an introduction to the Tyco Electronics RoHS Initiative • Give a high level overview of the entire Material Disclosure process • Describe the Matrix Compliance Central tools that are used in the process • Compliance Connect (CC) Supplier Web Portal • Compliance Connect (CC) Spreadsheet • Present in depth coverage of how to provide Material Disclosure to Tyco Electronics using the MCC tools This presentation is intended for use by: • Suppliers who have been requested to provide Material Disclosure of products sold to Tyco Electronics • Any internal Tyco users who need to support suppliers using the MCC tools Tyco Electronics - Supplier Guide to Material Disclosure

  3. Purpose of Tyco Electronics Material Disclosure Regulatory Requirements: Tyco Electronics, like other companies in the electronics industry, is following the European Union (EU) directive on Restriction of Hazardous Substances (RoHS) in products, and other similar environmental regulations. Full Material Disclosure: Due to these environmental regulations, many customers are asking for full material disclosure (that is, to reveal all materials that are present in a Tyco Electronics product purchased by them, including restricted and reportable substances and recycled content). Tyco Electronics is fully committed to satisfying these mandates from our customers and OEMs. This means that Tyco Electronics must, in turn, collect full material disclosure from our suppliers on products we purchase. Providing such disclosures can also circumvent future requests if the threshold limits or substances in the regulations change (since we will know the composition of the products). Our mutual business success and sales growth depend on a cooperative effort across our entire Supply Chain. Compliance Connect Tool: Tyco Electronics is using MatrixOne’s Compliance ConnectTM, reporting Tool (a Microsoft Excel-based data collection spreadsheet) to collect full material disclosure from our suppliers. Compliance ConnectTM is becoming a widely-used industry solution for collecting material disclosure information to meet this customer requirement. Part data: It is imperative that each of our suppliers must provide all the information requested on the parts currently being sold to Tyco Electronics or pending sourcing decision. Your certification of and responsibility for the accuracy of the data you provide is critical. Ensuring Accuracy: You will help ensure the accuracy of your data by adhering to the reporting structure of the Compliance ConnectTM Tool, which we will explain in this document. Tyco Electronics - Supplier Guide to Material Disclosure

  4. Overview of the Material Disclosure Process • Access the CC Supplier Web Portal • Download a blank CC Spreadsheet • Download your customized CC Import File • Import your customized CC Import File into the CC Spreadsheet • Complete the CC Spreadsheet • Export your material disclosure information and upload it using the CC Supplier Web Portal Tyco Electronics - Supplier Guide to Material Disclosure

  5. Matrix Compliance Central System Requirements CC Supplier Web Portal Requirements • Dial-Up or High-Speed Internet Connection • Microsoft Internet Explorer 5.5 or higher • Must have Active Scripting Enabled • Must have Cookies Enabled • Must disable any pop-up blocker software • Adobe Acrobat Reader 5.0 or higher • WinZip (or any compatible file compression tool) CC Spreadsheet Requirements • Microsoft Excel 97 (2000 or higher recommended) • Macros must be enabled when using the CC Spreadsheet • Microsoft Excel 2003 users must have Service Pack 2 for Office installed Tyco Electronics - Supplier Guide to Material Disclosure

  6. Users can access the CC Supplier Web Portal through the Tyco Electronics Supplier Resources website seen here. Accessing the CC Supplier Web Portal Tyco Electronics - Supplier Guide to Material Disclosure

  7. The CC Supplier Web Portal is a secure application so you must log in to access it. Accessing the CC Supplier Web Portal Tyco Electronics - Supplier Guide to Material Disclosure

  8. Enter your User ID and Password in the text boxes provided and click the “Sign On” button Accessing the CC Supplier Web Portal Tyco Electronics - Supplier Guide to Material Disclosure

  9. If you are a new user to the Supplier Resources website or have not accessed the website in the last 6 months, you will be prompted to reset your password. Accessing the CC Supplier Web Portal Tyco Electronics - Supplier Guide to Material Disclosure

  10. The light blue menu expands to show secured applications that you have access to. Accessing the CC Supplier Web Portal Tyco Electronics - Supplier Guide to Material Disclosure

  11. CC Supplier Web Portal Tyco Electronics - Supplier Guide to Material Disclosure

  12. Downloading a Blank CC Spreadsheet Tyco Electronics - Supplier Guide to Material Disclosure

  13. Downloading a Blank CC Spreadsheet Tyco Electronics - Supplier Guide to Material Disclosure

  14. Downloading a Blank CC Spreadsheet Tyco Electronics - Supplier Guide to Material Disclosure

  15. Downloading Your Customized CC Import File Tyco Electronics - Supplier Guide to Material Disclosure

  16. Downloading Your Customized CC Import File Tyco Electronics - Supplier Guide to Material Disclosure

  17. Downloading Your Customized CC Import File Tyco Electronics - Supplier Guide to Material Disclosure

  18. Importing your customized CC Import File into the CC Spreadsheet Scroll to the right Tyco Electronics - Supplier Guide to Material Disclosure

  19. Importing your customized CC Import File into the CC Spreadsheet Tyco Electronics - Supplier Guide to Material Disclosure

  20. Importing your customized CC Import File into the CC Spreadsheet Tyco Electronics - Supplier Guide to Material Disclosure

  21. Importing your customized CC Import File into the CC Spreadsheet Tyco Electronics - Supplier Guide to Material Disclosure

  22. Importing your customized CC Import File into the CC Spreadsheet Tyco Electronics - Supplier Guide to Material Disclosure

  23. Importing your customized CC Import File into the CC Spreadsheet Tyco Electronics - Supplier Guide to Material Disclosure

  24. Completing the CC Spreadsheet Now that you have imported your part information into the CC Spreadsheet, we can now move towards completing it. As noted earlier, the CC Spreadsheet contains several tabs. You will only need to provide missing information for the Blue tabs pictured here. Complete These Tabs Only Tyco Electronics - Supplier Guide to Material Disclosure

  25. Completing the CC Spreadsheet – General Information Sheet Tyco Electronics - Supplier Guide to Material Disclosure

  26. Completing the CC Spreadsheet – General Information Sheet Tyco Electronics - Supplier Guide to Material Disclosure

  27. Completing the CC Spreadsheet – Part Tree Sheet Step 2c. Check the “Check Part Tree” button at any time to confirm that all part tree data entered so far is valid. Step 2a. Complete a row for each saleable part (i.e. each part you sell to Tyco). Step 2b. Add a sub-part row for each saleable part. Enter each part on its own line at the appropriate sub-part level. Step 2d. Repeat for all saleable parts. Note: If you have a saleable or sub-part with both materials and subpart(s), make a “container” subpart for the material(s). The suggested sub part name is the parent name plus an identifier, as in A-72 (paint). Tyco Electronics - Supplier Guide to Material Disclosure

  28. Completing the CC Spreadsheet – Part Tree Sheet Suppliers will fully define the part structure for the supplied parts to Tyco, showing the parts at each assembly level within a part tree or BOM structure. • Enter information for all top level parts in the Saleable Parts Field. • If the part is not an assembly, proceed to the Materials tab (Step #3). • Provide the complete BOM in the Sub-Part fields to the right on the spreadsheet. Part information should be staggered in the Part Tree Tab. Parts for each descending assembly level should begin beneath its parent assembly. • Parts for each descending assembly level should begin one row beneath its parent assembly. • Please, do not input data in grayed cells throughout the spreadsheet. It is recommend that you work from left to right across the spreadsheet. • Click the "Overall Help" button on the Part Tree tab for detailed instructions. • Use the "Check Part Tree Data" button to verify that all required information has been entered and in the proper format. • Correct and check data input until it passes the data check. Tyco Electronics - Supplier Guide to Material Disclosure

  29. Completing the CC Spreadsheet – The Materials Sheet Step 3c. Check the “Check Materials Data” button to confirm that all data entered so far is valid. Step 3a. Add a row for each custom material you need to define. Step 3b. Add substance rows for each substance in each material. When you click in the name or CAS number cell, a list of substances will appear. Enter one substance per line. Step 3d. Repeat adding materials. Tyco Electronics - Supplier Guide to Material Disclosure

  30. Completing the CC Spreadsheet – The Materials Sheet Here you will provide information about the materials used in the parts reported in the “Part Tree tab.” Materials here will be used during next step (Part Detail tab). • Begin by entering the name of each material you wish to create. • Complete the materials information by providing the name and concentration of substances found in the material. • In the “Substance” section select from the drop down list of substances and CAS numbers provided. • For any proprietary items, use the 'miscellaneous/system' selection from the CAS list. This should only include substances that are not on the 'list of concern’. • Columns O to U (“Substance” section) request specific information about restricted substances. Concentration of the restricted substances are entered there. • The sum of the substance concentrations reported for each material must equal 100% or 1 million parts per million. However, declarations allow up to 20% of the material to be undisclosed for proprietary considerations. • Alloy composition, substance content, post industrial and post-consumer recycled content should be verified with the material manufacturer. • Click the "Overall Help" button on the Material tab for detailed instructions. • Use the "Check Materials Data" button to verify that all required information has been entered correctly. • Correct and check data input until it passes the data check. • If at any time you make any changes to the data you will need to click on the “Check Materials Data” button again before proceeding to the next tab. Tyco Electronics - Supplier Guide to Material Disclosure

  31. Completing the CC Spreadsheet – The Part Detail Sheet Step 4d. Check the “Check Part Detail Data” button to confirm that all data entered so far is valid. Step 4e. Click the “Certify and Export” button to perform final validation checks, answer the certification question and export file to be sent to Tyco. Step 4a. Add a Part row for each part. When you click in a Part Number, Revision, or Data cell, a list with the remaining leaf parts will appear. Enter one part per line. Step 4b. Add Material rows for each material in part. When you click in a material name, Tradename, or Manufacturer Name cell, a list of Custom/Standard Materials will appear. Enter one material per line. Step 4c. Repeat adding parts until all lowest level (leaf) parts on Part Tree tab are reported. Tyco Electronics - Supplier Guide to Material Disclosure

  32. Completing the CC Spreadsheet – The Part Detail Sheet The Part Detail tab requires suppliers to identify the material that each bottom level part is made from. This is where you correlate the “Part Tree tab” information to the actual materials that comprise the part. Thus, you are reporting which materials are in what parts. To recap: • Click on the first cell under Part Number and select a bottom level part from the list. • Enter the part attributes (column headings have red text) on the first line. • On subsequent lines, enter information regarding the material(s) comprising that part (green headings). • For each material in a part, click the cell under “Material Name” and select a material from the list. • The Material Name list is generated by material record entries created in the Material tab. • Click the "Overall Help" button on the Part Tree tab for detailed instructions. • Use the "Check Part Detail Data" button to verify that all required information has been entered and is in the proper format. • After the data has been verified in the Part Detail tab, the Certify and Export button will become enabled. Certify and Export the data only if there are no substances of concern as shown in the next tab. Tyco Electronics - Supplier Guide to Material Disclosure

  33. Completing the CC Spreadsheet – Substance of Concern Sheet Step 5d. Check the “Check Substance of Concern Data” button to confirm that all data entered so far is valid. Step 5e. Click the “Certify and Export” button to perform final validation checks, answer the certification question and export file to be sent to Tyco. Step 5a. Add a Part row for each Saleable part that contains any substances of concern (SoC) in amounts exceeding the allowable thresholds. When you click in a Part Number, Revision, or Data cell, a list with the remaining SoC parts will appear. Enter one part per line. Step 5b. Add Compliant Part availability information. Step 5c. Repeat adding parts until all Substance of Concern parts are reported. Tyco Electronics - Supplier Guide to Material Disclosure

  34. Completing the CC Spreadsheet – Substance of Concern Sheet This is where you provide Tyco information about parts that contain restricted substances and your roadmap to eliminate them or achieve RoHS compliance. If no RoHS substance of concern (SoC) is reported in the composition of the component, you do not need to complete this tab. If any of the parts contain materials that have substance concentrations exceeding: • 0.01% Cadmium • 0.1% Lead, Hexavalent Chromium, Mercury, PBBs or PBDEs they will automatically populate here. • Begin by clicking on the first cell under Part Number. It will pre-populate the spreadsheet with the parts that contain substances of concern. • Enter the data requested as shown in the SoC tab description table. • You are first asked for the date that a ROHS compliant sample, and then a full-scale compliant part, will be available. If the part is already compliant because it is exempt (i.e. high temperature lead, mercury in lamps below 0.005 g, etc.), then insert the date you completed the form. If you have an alternate part that is RoHS compliant, and it is currently available, then also insert the date you completed the form. Tyco Electronics - Supplier Guide to Material Disclosure

  35. Completing the CC Spreadsheet – Substance of Concern Sheet 4. You are then asked whether there will be a part number change for the RoHS part. If the answer is “yes”, then you are asked for the new part number. If the answer is “no”, then you are asked what date the RoHS compliant part will be available. 5. Click the "Overall Help" button on the Substance of Concern Detail tab for detailed instructions. 6. Use the "Check Substance of Concern Detail Data" button to verify that all required information has been entered correctly. 7. Correct and check data input until it passes the data check. 8. After the data has been verified in Substance of Concern Detail tab, the Certify and Export button will become enabled. 9. If at any time you make any changes to the data you will need to click on the “Check Substance of Concern Detail Data” button again before proceeding to the next action. 10. Click on the Certify and Export button. Tyco Electronics - Supplier Guide to Material Disclosure

  36. Exporting and Uploading Your Material Disclosure Information Tyco Electronics - Supplier Guide to Material Disclosure

  37. Exporting and Uploading Your Material Disclosure Information Tyco Electronics - Supplier Guide to Material Disclosure

  38. Exporting and Uploading Your Material Disclosure Information Tyco Electronics - Supplier Guide to Material Disclosure

  39. Exporting and Uploading Your Material Disclosure Information Tyco Electronics - Supplier Guide to Material Disclosure

  40. Exporting and Uploading Your Material Disclosure Information Tyco Electronics - Supplier Guide to Material Disclosure

  41. Exporting and Uploading Your Material Disclosure Information Tyco Electronics - Supplier Guide to Material Disclosure

  42. Exporting and Uploading Your Material Disclosure Information Tyco Electronics - Supplier Guide to Material Disclosure

  43. Exporting and Uploading Your Material Disclosure Information Tyco Electronics - Supplier Guide to Material Disclosure

  44. Material Disclosure Process Diagram Download CC Import File (parts list file) and save to desktop Download Compliance Connect (CC) spreadsheet and save to desktop Log into the Supplier Portal Go back to the CC spreadsheet From the Utilities tab in the CC spreadsheet, import the CC Import File (also called delimited text file) Fully define materials for all lower level parts in the Materials tab Complete the General Information tab in the CC spreadsheet Complete Part Tree tab for each part supplied to Tyco Complete Part Detail tab by indicating materials used in fabrication of parts Are there non-RoHS compliant parts or components? No From the Substance of Concern file select Certify and Export button Yes Complete the Substance of Concern (SoC) tab From the actions drop down menu, select the Upload Completed CC File In the Part Detail tab select Certify and Export button Tyco Electronics - Supplier Guide to Material Disclosure

  45. Tyco Electronics Supplier Guide to Material Disclosure Thank you for viewing the Please be sure to download the PDF or PowerPoint version, which includes Appendices and a Glossary of Terms at http://www.tycoelectronics.com/supplier/docs/rohs20_supplier_guide Tyco Electronics - Supplier Guide to Material Disclosure

  46. Appendix Tyco Electronics - Supplier Guide to Material Disclosure

  47. Part Tree Tab Fields Description Con’d. Sub-Parts (level 2 through level 30) Tyco Electronics - Supplier Guide to Material Disclosure

  48. Table 3: Materials Tab Fields Description Tyco Electronics - Supplier Guide to Material Disclosure

  49. Materials Tab Fields Description Con’d. Tyco Electronics - Supplier Guide to Material Disclosure

  50. Table 4: The Part Detail Tab Description Tyco Electronics - Supplier Guide to Material Disclosure

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