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The Administrative Unit Review Process

The Administrative Unit Review Process. http://ccctitle3.wordpress.com. The purpose of Program Review is…. For service areas of the college to perform an internal review of the programs and services they are offering to internal/external clients;

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The Administrative Unit Review Process

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  1. The Administrative Unit Review Process http://ccctitle3.wordpress.com

  2. The purpose of Program Review is… • For service areas of the college to perform an internal review of the programs and services they are offering to internal/external clients; • To ensure that service delivery is meeting the needs of students, faculty, staff, the institution as a whole and the community.

  3. Why? Because we are a learning institution! & ForContinuous Improvement (IE & Planning)

  4. In the Big Scheme of things… External funding Opportunities Accountability SACS

  5. Core Requirement 2.5 The institution engages in ongoing, integrated and institution-wide research-based planning and evaluation processes that incorporate a systematic review of programs and services…

  6. Comprehensive Standard 3.3.1 The institution identifies expected outcomes for its educational programs and its administrative and educational support services; assesses whether it achieves these outcomes; and provides evidence of improvement based on analysis of those results.

  7. The Key Players in this process… • You • Your Unit • Title III • President’s Cabinet

  8. Process Overview The Unit Profile Definition of Services Outcomes External Analysis Closing the Loop Looking into the Future

  9. Process Overview The Unit Profile Definition of Services Outcomes External Analysis Closing the Loop Looking into the Future Conducted Annually

  10. Process Overview The Unit Profile Definition of Services Outcomes External Analysis Closing the Loop Looking into the Future Conducted Every 3 Years

  11. The Product • I. Administrative Unit Profile • Mission/Purpose • The Staff • Clients/Students served • II. Definition of Services or Program (updated annually) • A. Definition of day-to-day duties of the unit; • B. Innovations, new projects, new initiatives, local, state or national efforts; • C. Required functions of unit (description and progress of compliance)

  12. The Product • III. Administrative Unit Outcomes (collected annually) • Develop • Assess • Analyze results • Use the results (closing the loop)

  13. The Product (some outcomes examples) • Students will demonstrate an understanding of the Satisfactory Academic Progress requirements as they relate to financial aid. • Faculty demonstrate knowledge of the importance of submitting drop notices in a timely manner

  14. The Product (some outcomes examples) • 95% of students who apply and are qualified for monetary assistance will receive financial aid. • Students who transfer will perform at a comparable academic level with native students

  15. The Product • IV. External Analysis (conducted every 4 years) • A. SWOT analysis • B. Market trends; • C. Anticipated future changes

  16. The Product • V. Closing the Strategic Loop (conducted every 4 years) • Strategies for change • One-year follow-up • VI. Resources needed for future efforts (recommendations from Part V)

  17. The Timeline Year One Mid-October Unit outcomes & assessments identified Beginning of November Assessment instrument developed November - February Data collection March - April Data Analysis May - June Develop action plans & write report

  18. The Timeline Year 2 Follow-Up Week August 15 Administrative Unit meets to discuss action plan September 1 Administrative Unit submits response plan December 1 Status report due to Title III March 1 Second Status Report due to Title III April 1 Draft of year-one report due to Title III April 15 Final draft due to Title III April 15 Report reviewed by Cabinet, Vice President, President, then posted to L-Drive / web

  19. Proposed phases of Administrative Review • Pilot: SER (& possibly LRC) (2007-2008) • 1. President’s Office (2008-2009) • College Advancement (2008-2009) • 2. Corporation & Community Ed (2009-2010) • 3. Administrative Services (2010-2011) • 4. ISS (2012-2011)

  20. Public Service Announcement Survey Development Workshops September 6th 1:00 - 2:30 pm 3:00 - 4:30 pm

  21. Q & A

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