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WELCOME

WELCOME. Region 4 Meeting January 22-24, 2010 Detroit, Michigan. Sat Basu Treasurer Region Meeting Saturday, January 23, 2010. Region 4 Budget 2010. R4 Budget 2010 – Revenue. Total Revenue……………….………… $98,500 Rebate from IEEE HQ……….…..……… $58,000

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WELCOME

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  1. WELCOME Region 4 Meeting January 22-24, 2010 Detroit, Michigan

  2. Sat Basu Treasurer Region Meeting Saturday, January 23, 2010 Region 4 Budget 2010

  3. R4 Budget 2010 – Revenue Total Revenue……………….………… $98,500 Rebate from IEEE HQ……….…..……… $58,000 Region 4 Assessment ……….…..…….. $39,000 Rebate from IEEE-USA……....…………. $16,000 MGAB Support – SSVR……………….... $ 0 MGAB Support – Director Travel in R4... $ 0 MGAB Support – RSAC+RSR Travel..... $ 0 Conference [Seed-EIT2010] …………….…… $ 5,000 Concentration Banking Interest………… $ 500 Section Congress 2011 Reserve……… -$20,000

  4. Region 4 Budget 2010-Expense Total Expense…………….……………..……… $98,500 Region Committee [Travel-10k,Facility10k]………….…$20,000 Executive Committee[Travel-8k,Facility8k] …………... $16,000 SSVR-Section Support Via Region ……...………. $ 0 R4 Director[Travel3k,Management+Discretion0.5k] ….....… $ 3,500 R4 Director Elect [Travel4.5k,Resource1k] ………………. $ 5,500 R4 Secretary………………….......……………………… $ 200 R4 Treasurer………………………………………...……. $ 300 R4 Past Director…………………….…..…………….. $ 100 R4 Advisor…….…………………….…..…………….. $ 200 Area Chairs [East0.2K,Cental0.5K,West0.2K]………………. $ 900

  5. R4 Budget 2010–Expense[contd.] Awards Activity………………….……………….. $ 800 Communications Activity [Telecon0.7k,e-Meeting0.5k].. $ 1,200 Conference Activity[EIT2009 Support11k] ………...... $11,000 Educational Activity………………….………….. $ 300 Membership Activity[MDev3k,GOLD2.5k,WIE1k] .….... $ 6,500 Professional Activity [Projects$9k, Travel $11k] .......... $20,000 Student Activity [Ldrshp$5k,PrjPpr$2k,SAC $2k]…….. $ 9,000 Technical Activity[Awd $0.5k,eConf $1.5k,Spkr $1k]…....$ 3,000 ==================================================================================== R4 Balanced Budget => Revenue=>$98,500 Expense =>$98,500 R4 Reserve for Section Congress 2011 => $20,000

  6. Sat Basu Treasurer Region Meeting Saturday, January 23, 2010 Region 4 Finance 2009

  7. R4 Finance 2009–Revenue R4 Revenue 2009……… Budget$ Actual$ Srpl/Dfc$ Total Revenue…………. $104,000 $101,100 -$ 2,900 Rebate from IEEE HQ…. $ 57,800 $ 38,700 -$19,100 Region 4 Assessment….. $ 39,200 $ 40,700 $ 1,500 Rebate from IEEE-USA… $ 16,000 $ 22,400 $ 6,400 MGAB SSVR…………..… $ 0 $ 0 -$ 0 MGAB Director Travel….. $ 3,000 $ 0 -$ 3,000 MGAB RSAC+RSR Trvl… $ 0 $ 2,000 $ 2,000 Conference [EIT2009$5k]. $ 5,000 $ 5,000 $ 0 Conference Surplus… $ 0 $ 11,500 $11,500 Conc. Banking Interest…. $ 3,000 $ 300 -$ 2,700 Conc. Bank Spl-10thAnnv. $ 0 $ 500 $ 500 Sec Cong 2011 Reserve.. -$ 20,000 -$ 20,000 $ 0

  8. R4 Finance 2009-Expense R4 Expense 2009 Budget$ Actual$ Srpl/Dfc$ Total Expense…………. $104,000 $117,400 -$13,400 Region Committee……… $ 20,000 $ 50,900 -$30,900 Executive Committee….. $ 16,000 $ 0 $16,000 Section Congress 2008.. $ 0 $ 5,300 -$ 5,300 SSVR-Sec. Sup. Via Rgn.. $ 0 $ 800 -$ 800 R4 Director………….....… $ 3,500 $ 2,900 $ 600 R4 Director Elect………… $ 5,000 $ 4,300 $ 700 R4 Secretary…………… $ 400 $ 0 $ 400 R4 Treasurer…………… $ 400 $ 200 $ 200 R4 Past Director…………. $ 100 $ 0 $ 100 R4 Advisor………..………. $ 100 $ 0 $ 100 R4 Area Chairs ....………. $ 600 $ 500 $ 100

  9. R4 Finance 2009-Expense[contd.] R4 Expense 2009 [Contd.] Budget$ Actual$ Srpl/dfc$ Awards Activity………… $ 700 $ 800 -$ 100 Communications Activity… $ 500 $ 600 -$ 100 Conference Activity………. $11,000 $ 9,000 $ 2,000 Educational Activity………. $ 200 $ 0 $ 200 Membership Activity..……. $ 5,500 $ 5,700 -$ 200 Professional Activity…… $24,500 $29,000 -$ 4,500 Student Activity…………… $12,500 $ 6,600 $ 5,900 Technical Activity…………$3,000 $ 800 $ 2,200 ================================================================================================================================= Total Surplus/Deficit 2009 => -$13,400 Checking Investment [Mkt Val] Balance Beginning of Year [01/01/09]=> $42,300 $128,400 Balance End of Year [12/31/09] => $38,900 $164,300

  10. EIT2009 Finance • Revenue - $37,100 • Registration - $32,200 • Publication - $ 2,300 • Other - $ 2,600 • Expense - $25,600 • Facility And Food - $19,400 • Conference Material - $ 3,800 • Other - $ 2,400 • Surplus - - $11,500

  11. Sat Basu Treasurer Region Meeting Saturday, January 23, 2010 Region 4Treasurer’s Report

  12. Responsibilities =>Handle Region 4 Finances • Prepare Balanced Budget for the Year • Coordinate with R4 Ex-Com Members for Budget Inputs • Obtain Region Committee Approval • Develop new tools to provide • Financial Visibility • Up-to-date financial standing • Budget VS Actual Revenue and Expense

  13. Responsibilities [contd.] Handle Region 4 Finances [contd.] • Provide Training To Section Treasurers • Prepare Annual L-50 R4 Finance Report • Prepare Various Financial Reports as necessary and/or Requested • Prepare and Save complete set of documentation for Auditing purposes

  14. Responsibilities [contd.] => Coordinate Financial Issues • Discuss with MGA Treasurer on Funding • Obtain MGA and Other IEEE Funding • Approve Concentration Banking Transactions • Approve Transfer of Funds to and from R4 Investments Accounts

  15. Responsibilities [contd.] Coordinate Financial Issues[contd.] • Recommend Region 4 Financial Policies per IEEE Rules and Regulations • Recommend Strategic Planning Finances as needed • Recommend Finances to Sections as needed • Resolve Financial Issues within R4

  16. Highlights of 2009 Activities • R4 Finance Visibility through-out the year • R4 2010 Budget prepared for Approval • Adjust R4 2010 Budget as necessary • Coordinate and Prepare EIT2010 Budget - Complete • Coordinate and Prepare EIT2009 Final Finance Report - Complete

  17. Plans for 2010 • Initiate Section Treasurer Training Session • Update Region 4 Financial Picture • Report R4-2009 Finances - Complete • Coordinate and Prepare EIT2011 Budget • Provide Funding to Sections per Committee and Director Approvals • Issue Checks to Ex-Com, Rgn-Com and other Members for approved Expenses

  18. Plans for 2010 [Contd.] • Prepare 2010 R4 Financial Report L50 • Coordinate and Prepare R4 2011 Budget for Approval • Modify R4 2010 Budget if necessary • Coordinate and Prepare EIT2011 Budget • Coordinate and Prepare SC2011 Budget • Complete EIT2010 Financial Report • Report R4-2010 Finances

  19. Plans for 2010 [Contd.] • Improve and expand funding sources for Sections • Guidance on limitations for corporate sponsorship • Simplification of L50 report • Allow all needed Concentration Banking data to be imported to L50 report.

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