Instant Enrollment

1. Instant Enrollment Business Decision

2. What is Instant Enrollment • Instant Enrollment is a WebAdvisor process that allows students to register for continuing education classes. The student does not need login credentials or to be a “person” in Colleague to register. • Allows for new student registration • Allows for registration without username/password • Allows for payment of CE courses

3. Instant Enrollment Functional Aspects

4. Set-Up Information 1 2 3 4 5 1 – unique user ID – RGUS 2 – saved list controls available sections 3 – controls duplicate / data integrity 4 – ‘ANY’ allows all students to use Personal ID form 5 – Student confirmation and staff information CEWP – Non-degree/CE Web Reg Parameters

5. User Group Controls - RGUS RGUS and RGCT allows control of registration rights and look up capabilities

6. Control Availability - Savelist Informer query allows specific controls to define courses available for registration through Instant Enrollment

7. Duplicates - DUPC Duplicate Match Criteria prevents duplicate entries of students and allows for identification of existing students

8. Communication Communications Management allows for confirmation of enrollment to the student Confirmation may also be sent to staff responsible for monitoring activity or other business processes

9. Implementation Lessons Test your set up parameters – test again Discuss business fit for Instant Enrollment – one size does not fit all Communication between IT, CE and Business Office is imperative Custom code smoothes the edges – IT is your partner Consider how business process may change

10. Instant Enrollment Student Experience

11. Instant Enrollment – Student Side Access through CE website:

12. Search

13. Information Description information is pulled from CRS.USER2 and SEC.PRINTED.COMMENTS

14. Person Information

15. Pay for Class

16. Instant Enrollment Business Aspects

17. Wake Tech Impact • Wake implemented Instant Enrollment in July 2008 • 2008 3% of all registrations and 6% of web available registrations were made through Instant Enrollment • 2010 7.4% of all registrations and 35% of web available registrations were made through Instant Enrollment • 2011 9.5% of all registrations and 38% of web available registrations were made through Instant Enrollment (as of 9/14/11) *This represents almost 6,000 registrations in 2010 and is on track to top 7000 registrations in 2011

18. Stakeholders - Students • Instant Enrollment contributes to: • Access to current schedule • Ability to control registration process • Convenience • Security – ability to pay with credit card online

19. Stakeholders - Staff • Instant Enrollment contributes to: • Ability to provide solutions to students • Ability to allocate individual resources on other areas • Time to focus processes

20. Stakeholders - College • Instant Enrollment contributes to: • Data integrity – not absolute but greater degrees of confidence • Marketing – another feature the institution offers to constituents • Re-direct resources otherwise tied to registration • Reduce transaction cost of registration – positive impact on student repeat potential • Control costs related to personnel required to process paper registration