Public Works Department

1. Public Works Department Presentation to: Consolidation of Services Study Commission, Purchasing Subcommittee September 19, 2005

2. Presentation Outline • Department Mission Statement • Organization Chart • Division Objectives • Procurement Authority

3. Department Mission Statement • To enhance Orlando’s quality of life through the construction and operation of a safe, effective physical environment and to provide our visitors, our neighborhoods, and our businesses with efficient and timely services necessary to support the infrastructure demands of our growing, diverse community.

4. Organization Chart

5. Organization Chart

6. Capital Improvement Division Objective Provide engineering design, survey, project and construction management services for public infrastructure improvements that currently have a 5 year CIP value of $210 million.

7. Procurement Authority • Section 133.2, City Policy and Procedures • Selection of engineers, architects, landscape architects and land surveyors. Also includes design/build firms. • Follows Florida Statutes – Consultants’ Competitive Negotiation Act (CCNA) • Consultants qualification board (CQB) – PW Director, City Attorney, Chief Financial Officer, PW Appointee, Mayor Appointee • PW Director serves as Chairman • Board produces list of firms qualified to provide professional services to the City

8. Procurement Authority • Service delivery methods • Continuing services contract • Project with estimated construction cost up to $1,000,000 or estimated design fee up to $50,000 • Specific services contract • No limit on design fees or construction cost associated with the project • Both types of contracts may be amended by action of council

9. Procurement Authority • Selection methods • Project with estimated construction cost less than $250,000 or estimated design/study fee less than $25,000 • Client division requests services • CQB designates selection team • Team reviews list of firms qualified to provide the requested services • Team submits top three firms, in rank order, to PW Director • PW Director submits recommended order to Council for approval • Project Manager negotiates services contract with highest ranked firm • Contract is submitted to Council for approval

10. Procurement Authority • Selection methods • Continuing services providers and specific projects with estimated construction cost greater than $250,000 or estimated design fee greater than $25,000 • Client division requests services • Project Manager prepares Request for Qualifications (RFQ) package • Project RFQ is advertised in local publication • Qualification statements are reviewed by CQB and firms are qualified (or not) • CQB designates selection team • Team reviews list of firms qualified to provide the requested services • Team prepares short list of no less than three firms for interviews • Following interviews, team ranks the firms and submits the recommended order to the PW Director for review • PW Director submits recommended order to Council for approval • Project Manager negotiates services contract with highest ranked firm • Contract is submitted to Council for approval

11. Procurement Authority • Construction contracts • Chapter 7 of City code exempts Purchasing Director from procuring construction contracts • PW Director is empowered to issue requests for bids on construction projects • Director may: • Recommend to City Council award of construction contracts to lowest responsive, responsible bidder • Execute change orders up to an amount authorized by Council (usually 10% of contract value) • Assess liquidated damages • Terminate a contract for cause or convenience • Suspend, for a period of 1 year, or debar, for a period of 5 years, any person or entity from bidding on City projects

12. Questions?