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PAYROLL PROCEDURES ANNUAL UPDATE 2012-2013

PAYROLL PROCEDURES ANNUAL UPDATE 2012-2013. PRESENTER: OSCAR TRIGO-DIRECTOR OF PAYROLL. CONTACT INFORMATION. Oscar Luis Trigo Jr – Director of Payroll (956) 618-6039 Lazaro Ramos – Staff Accountant (956) 618-7345 Theresa Caceres (956) 618-6044 Lead Payroll Clerk

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PAYROLL PROCEDURES ANNUAL UPDATE 2012-2013

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  1. PAYROLL PROCEDURES ANNUAL UPDATE 2012-2013 PRESENTER: OSCAR TRIGO-DIRECTOR OF PAYROLL

  2. CONTACT INFORMATION • Oscar Luis Trigo Jr – Director of Payroll • (956) 618-6039 • Lazaro Ramos – Staff Accountant • (956) 618-7345 • Theresa Caceres (956) 618-6044 Lead Payroll Clerk • Lucinda Jauregui (956) 632-8448 Payroll Clerk • Margot Ochoa (956) 618-6041 Payroll Clerk • Estella Salinas (956) 632-8849 Payroll Clerk • Anita Solis (956) 618-6043 Payroll Clerk • Belinda Solis (956) 618-6040 Payroll Clerk

  3. UPDATES • Updates to Payroll Manual • Section A – General Information • Section B – SFE Absences • Section C – Time Clock Policy and Guidelines • Section D – Monthly Supplemental • Section E – Biweekly Subs/Part-Time • Section F – Rates • Section G - Forms • In Development

  4. Section A – General Information

  5. Section A • Availability of all Payroll related forms online (Page 2)

  6. Section B – Leave Absence Processing

  7. Section B • CPI Leave Absence Tracking Module Old System • SunGard Leave Absence Tracking Module New System

  8. Section B

  9. Section B • SFE Absences & Corrections

  10. Section C – Time Clock Policy and Guidelines

  11. Section C • Time Clock Policy and Guidelines (Page 6)

  12. Section C • Lunches (Page 7)

  13. Section C • Unreported Hours (Page 7)

  14. Section C • Closing of the Workweek (Page 8)

  15. Section C • Overtime (Page 9)

  16. Section C • Time Clock Edit Forms (Page 10)

  17. Section D – Monthly Payroll Supplemental

  18. Section D • New Form effective 7/1/2012 • Electronic Submission of Supplemental Excel

  19. Section D • Supporting Documentation (Page 13)

  20. Section D • Additional Information (Page 13)

  21. Section D • Supplemental Pay Rates (Page 13)

  22. Section D • Same or Similar vs. Wholly Separate Job (Page 13)

  23. Section D • Same or Similar Job

  24. Section D • Wholly Separate Job

  25. Section D • Wholly Separate Job (Page 14)

  26. Section E – Biweekly Payroll Supplemental/ Substitutes/Part Time

  27. Section E • Substitutes (Page 18) • Daily SFE Job Report

  28. Section E • Substitutes for Vacancies (Page 18)

  29. Section E • Substitutes • Setup for SFE Job Report (Page 19)

  30. Section E • Substitutes • Create an Absence on SFE (Page 21)

  31. Section E • Substitutes • Budget Codes (Page 18)

  32. Section F - Rates

  33. Section F • All Supplemental Payroll Rates are now available on the Rates section of the Payroll Procedure Manual. (Pages 23 – 28)

  34. Section G - Forms

  35. Section G • All Payroll related forms are now available on the Appendix section of the Payroll Procedure Manual as well as on the Payroll Services section of the McAllen ISD website. (Page 30 – 42)

  36. Currently In Development

  37. In Development • View Leave Balances on Time Clock Terminal

  38. In Development • Time Sheet Variance Report

  39. Payroll Reports • Distribution Reports to confirm GL Postings

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