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Biennial General Meeting

Biennial General Meeting. 26 September 2014. Agenda. Constitution Preamble Vision and Objectives Membership Conference Biennial General Meeting Management Financial Report Conference 2015 Election of Office Bearers. Constitution: Preamble.

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Biennial General Meeting

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  1. Biennial General Meeting 26 September 2014

  2. Agenda • Constitution • Preamble • Vision and Objectives • Membership • Conference • Biennial General Meeting • Management • Financial Report • Conference 2015 • Election of Office Bearers

  3. Constitution: Preamble • Eye Tracking South Africa (ETSA) is an interest group of researchers as well as academic, industry, clinical and private users of eye-tracking technology. ETSA will provide an opportunity for South African researchers to collaborate with international peers, bring experts to South Africa to share their expertise, and increase awareness and use of the human interaction and gaze analysis applications of eye-tracking. • ETSA wishes to focus on the possibilities that eye-tracking offers for a variety of applications and promote it as an enabling technology to understand and empower people within their everyday surroundings.

  4. Constitution: Vision • The vision of ETSA is to create an awareness of the possibilities that eye-tracking opens for a variety of applications and that it should be seen as an enabling technology to understand and empower people within their everyday surroundings. • ETSA will further create a platform for researchers and users to promote research in eye-tracking as well as its applications in South Africa. ETSA will provide an opportunity for South African researchers to collaborate with international peers, bring experts to South Africa to share their expertise, and increase awareness and use of the human interaction and gaze analysis applications of eye-tracking.

  5. Constitution: Objectives The aforementioned vision will be achieved through activities such as the following: 1. Regular seminars where local researchers and industry stakeholders can meet and share experiences. These might also include workshops or training sessions. 2. The biennial ETSA international conference will strive to promote a program to educate delegates about the possibilities of eye-tracking and create a networking opportunity amongst eye-tracking enthusiasts to cooperate and exchange ideas and plan further collaboration.

  6. Constitution: Membership - Membership is voluntary and open to anybody who subscribes to the vision and objectives of ETSA. - No membership fee will be charged with the understanding that ad hoc registration fees may apply for specific activities under the auspices of ETSA.

  7. Constitution: Conference The ETSA conference is our flagship project and will be held biennially at a venue that will be attractive for international visitors. The conference will be based on three pillars: i) High quality academic presentations which will be peer reviewed by an international panel of experts and published in a peer reviewed proceedings. ii) Practitioners such as occupational and physiotherapists, ophthalmologists and optometrists, radiologists and radiographers, cognitive psychologists, linguists, usability specialists, graphical designers, market researchers and people with disabilities can present case studies on their use of eye-tracking. iii) Exhibitions by manufacturers of eye-tracking equipment and industrial users thereof will allow industry to get exposure and provide the opportunity to showcase their products and services. They will also be allowed the opportunity to present training sessions or workshops.

  8. Constitution:Biennial General Meeting • The Biennial General Meeting (BGM) is a meeting of all the members of ETSA held once every two years in the year before the next ETSA conference. • The business of the BGM shall include - Approval of the audited financial statements. - Appointment of the auditor for the following financial year. - Appointment/confirmation of authorisation for expenditure and withdrawals. - Appointment of the Executive Committee and the additional committee members.

  9. Constitution: Management • Governance of ETSA will be done by the committee who will largely consist of individuals who make themselves available and who are elected at the BGM. • The executive committee (EC) shall refer to a sub-group of the governing committee who is responsible for day-to day operations. The EC will meet on an ad hoc basis when needed and be in regular contact with one another. The EC will consist of at least three members with portfolios. Some of the portfolios may be combined as the responsibility of a single member of the EC.

  10. Constitution: Management (2) • The chairperson • The program chair shall be responsible for all activities regarding the program, presentations and reviewing of the biennial ETSA conference. • The portfolio of sponsorship management will be responsible for all aspects regarding the recruiting of sponsors and exhibitors. • The portfolio of venue and logistics will be responsible for all aspects with respect to the venue and logistical arrangements at the biennial ETSA conference. • The treasurer shall be responsible for proper bookkeeping of all financial matters. • Additional members of the committee may have ad hoc portfolios that could include responsibilities with respect to the website, marketing and branding, social events and others as needed. • The secretary will also be one of the additional committee members.

  11. Current Office Bearers • Executive committee • Chairman Pieter Blignaut (UFS) • Programme Chair Tanya Beelders (UFS) • Sponsorships Lisa Ellis (Inclusive Solutions) • Venue and Logistics Marco Pretorius (WC Government) • Additional members • Treasurer Pieter Blignaut (UFS) • Secretary Pieter Blignaut (UFS) • Website Tanya Beelders (UFS) • Marketing Lisa Ellis (Inclusive Solutions) Marco Pretorius (WC Government) • Social events DaniëlWium (UFS) • Registrations EngelaDednam (UFS) • Technical matters Jean-Pierre du Plessis (UFS)

  12. Financial Statementas on 28 February 2014 • Expenditure • Accounting fees (410) • Administration fees (138) • Bank charges (4,031) • Committee expenses (31,844) • Conference expenses (53,761) • Website hosting (1,464) • Keynote speakers (45,761) • Refunds paid (2,537) • Venue expenses (98,191) Total expenses (238,137) Surplus 104,982 • Income • Conference registration fees 88,265 • Interest received 982 • Recoveries 2,282 • Sponsorships 250,000 • Sundry income 1,500 Total Income 343,029

  13. Conference 2015 • Bloemfontein ? • Cape Town ? • Durban ? • Gauteng ? • Knysna / George ? • Kruger National Park ? • Port Elizabeth ? • Sun City ? • Other ?

  14. Election of Office Bearers • Executive committee • Chairman • Vice-chair: Academic • Vice-chair: Assistive Technologies • Vice-chair: User Experience and Marketing • Additional members • Portfolios to be assigned by the committee, e.g. • Treasurer • Secretary • Registrations • Marketing • Social events • Technical matters • Website

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