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Preparing the Project Reports

Preparing the Project Reports. Analyseproject 2012-2013 Miriam Ghijsen (Brielmann). Overview. What to write How to write How to submit. What to write. The final project report Is the requirements document for your project (plus your reflections – summary and lessons learned )

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Preparing the Project Reports

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  1. Preparing the Project Reports Analyseproject 2012-2013 Miriam Ghijsen (Brielmann)

  2. Overview • Whattowrite • How towrite • How tosubmit

  3. Whattowrite The final project report • Is the requirements document foryour project (plus yourreflections – summaryandlessonslearned) • Is built up week by week • Recap: Requirements document (Sommerville, 1995) • Project Reports overview (Korojelo, 2012a)

  4. The Requirements Document See Sommerville (1995) slides

  5. Final Report Content (2012)

  6. First Week Project Report

  7. 1. Introduction • Start with the discussion of the general area you are working on • i.e. inventory management, business dashboard, reservation systems, etc. • General overview of what is the area about

  8. 2Project Description • Detailed description of your specific project

  9. 2.1 Goals • Detailed description of the goals of your project • The goals should be precisely stated… • e.g. The project aims at developing a dynamic web based system that will keep track of customer information and sales…

  10. 2.1 Project Scope • The projects you are doing are very extensive generally, here provide explanation of the scope of your project • what exactly will you be able to cover in the project and what will you not cover • Scope may also include which steps of system development will you cover and what will you not cover ( i.e. requirement, specification and modelling, but not implementation)

  11. 2.3 Scenarios • Thiscanbe as-is or visionaryscenarios • Describe at leastone in the first report

  12. 2.4 Stakeholders and Intended Users • Provide descriptions of the stakeholders and users of the system • Do not go into details on what each stakeholder and user will do, just provide a brief explanation of the roles

  13. 2.5 Context Diagram • The context diagram as presented

  14. 2.6 ElicitationTechniques • Whichelicitationtechniques are yougoingtouse?

  15. 3. Conclusion & Future work • Conclude your work by summarizing what you have done in the project (and what lessons you learned) • Provide a short description of the remaining work (next steps)

  16. References and Glossary • Provide a list of references you use in your work (see below) • Provide a list of terms with definition • Keep updating references and glossary

  17. How towrite Part of the grade is based on format andstyle • Writingstyle (Afsarmanesh, 2012) • References(Korojelo, 2012b)

  18. Writing Style • Be precise and justify what you state (either by reasoning about it, or giving a reference) • Do not say things such as: “over the years… something has happened” – specify starting when and the duration, e.g. in recent decades,… • Write formally, e.g. isn’t, didn’t, haven’t, etc. are not good to use in reports • Tense of the verbs – the best approach always is to use present tense Afsarmanesh, 2012

  19. Referencing is used to tell the reader where ideas from other sources have been used in your work. • There are many reasons why it is important to reference sources correctly: • It shows the reader that you can find and use sources to create a solid argument • It properly credits the originators of ideas, theories, and research findings • It shows the reader how your argument relates to the big picture • Failure to properly acknowledgesources is called plagiarism, and it can carry significant academic penalties What is referencing?

  20. Whenever an work uses words, facts, ideas, theories, or interpretations from other sources, that source must be referenced. • Referencing is needed when: • You have copied words from a book, article, or other source exactly (quotation) • You have used an idea or fact from an outside source, even if you haven't used their exact wording (paraphrasing and summarizing) What needs to be referenced?

  21. A quotation from or reference to a book, paper, or author, esp. in a scholarly work. • By citing the work of a particular scholar you acknowledge and respect the intellectual property rights of that researcher • In this example, “(Lazar, 2006)” tells the reader that this information has come from a source written by Lazar, which was published in 2006. Citation Example: When testing the usability of a website, it is necessary to gather demographic information about the users (Lazar, 2006).

  22. These are rules and standards to follow when formatting citations and references • Many students find referencing quite intimidating at first • Famous referencing styles include: • APA (American Psychological Association) • Chicago Manual of Style • Harvard • IEEE (Institute of Electrical and Electronics Engineers) • We will get an overview of the APAstyle Referencing Styles

  23. It includes everything related to writing about your work, including: -How pages are set up - How to cite sources - References - etc. • See Manual of the American Psychological Association(http://www.apastyle.org/) – or Google ;-) About the APA Style

  24. Scott (1992) identified… Several researchers (Anthony, 1990; Gregory & Jacobs, 1985; Polk et al., 1980) reported… Or at the end of a sentence paraphrased from another work (Scott, 1992). Citing while paraphrasing

  25. You need to put the author last name(s) and date, like while paraphrasing, but also the page numbers or paragraph numbers (for online sources). Example: “the research findings clearly indicate support for the hypotheses” (Douglass, 1986, p. 55). Citing while quoting

  26. Required if you cite any sources in your paper • Every source cited in your paper must appear on the reference list, and every entry in your reference list must be cited in your paper • References and citation differs depending on the cited material, whether a: • Book • journal article • Web page • Thesis • reports • Etc. List of References

  27. Single-authored book Perloff, R. M. (1995). The dynamics of persuasion. Hillsdale, NJ: Erlbaum. Reissued book Newcomb, H. (Ed.). (1995). Television: The critical view (5th ed.). New York: Oxford University Press. Dual-authored book Baran, S. J., & Davis, D. K. (1995). Mass communication theory: Foundations, ferment and future. Belmont, CA: Wadsworth. Essay or chapter in an edited book Bryant, J. (1989). Message features and entertainment effects. In J. J. Bradac (Ed.), Message effects in communication science(pp. 231-262). Newbury Park, CA: Sage. Books

  28. Single-authored article Garramone, G. M. (1985). Effects of negative political advertising: The roles of sponsor and rebuttal. Journal of Broadcasting & Electronic Media, 29, 149-159. Two or more authors (in article) Suzuki, S., & Rancer, A. S. (1994). Argumentativeness and verbal aggressiveness: Testing for conceptual and measurement equivalence across cultures. Communication Monographs, 61, 256-279. Articles

  29. Lecture / tutorial notes, etc. • Online: • Citation In examining the genre of fiction (St. Vincent Welch, 2009)… • Reference: St. Vincent Welch, S. (2009). Unit 8147 Writing short narratives, lecture 1, week 1: What is fiction? [Lecture PowerPoint slides]. Retrieved from http://learnonline.canberra.edu.au/ • If not published: “It is reported that ..... (N. M. Blampied, personal communication, May 5, 2011)” University Provided Study Material

  30. Sample Citation However, Wallace and Singer (1976) noted that facillimasaepe non sunt optima accepit hoc. Also in similar studies it was observed that blah blahblahblahblah(Flory & Everist, 1977; Gentry, 1968; Killeen, 1979). Similarly, Flory (1969a) pointed out the problem of “pluresviri quam appellabant”(p.384). Consistent with this view Schaal, Shahan, Kovera and Reilly (1998) note that babble babblebabblepessimicopiismaiusdeum . For the present study I will look at the phenomenon mentioned first by Flory (1969b).

  31. Sample Reference ListCalvillo, D. (1999). The theoretical development of aggression. Retrieved August 21, 2002 from: http://www.csubak.edu/~1vega/dustin2.htmlFlory, R.K. (1969a). Attack behavior as a function of minimum inter-food interval. Journal of the Experimental Analysis of Behavior. 12, 825-828.Flory, R.K. (1969b). Attack behavior in a multiple fixed-ratio schedule of reinforcement. Psychonomic Science, 16, 383-386.Flory, R.K. & Everist, H.D. (1977). The effect of a response requirement on schedule- induced aggression. Bulletin of the Psychonomic Society 9, 383-386.Gentry, W.D. (1968). Fixed-ratio schedule-induced aggression. Journal of the ExperimentalAnalysis of Behavior 11, 813-817.

  32. References in the Report • How muchliterature? • 2 to 3 references related to the application case, • 1 to 2 references related to requirements engineering topic

  33. How toSubmit • The weekly reports: BySunday, 24:00 (CET) • Youwill get the weekly feedback byWednesdaymorning • Final report: at the exam event

  34. END AnyQuestions?

  35. List of References • Afsarmanesh, H. (2012). Final Bachelor Project BSc Informatiekunde: Thesis Proposal Evaluation [Lecture PowerPoint slides]. Retrieved from http://www.science.uva.nl/FCN/teaching/2012-afstudeerproject-sem2/documents_files/research%20proposal%20comments.pdf • Korojelo, S. (2012a). Analyseproject: Final Report Overview [LecturePowerPoint slides].Retrievedfromhttp://www.science.uva.nl/FCN/teaching/Project_Analysis_2012/Practicum%20Lectures/Lecture%203.5-%20Final%20Report%20Format.pptx • Korojelo, S. (2012b). Analyseproject: Scientific Paper Writing [Lecture PowerPoint slides].Retrievedfromhttp://www.science.uva.nl/FCN/teaching/Project_Analysis_2012/Practicum%20Lectures/Lecture%201.4%20-%20Scientific%20Papers%20Citation%20&%20Referencing.pptx • Sommerville, I. (1995). Requirements Engineering [PowerPoint slides] (pp.11-14). Retrieved from: http://infolab.stanford.edu/cs446/Slides/re.ppt

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