STUDENT EMPLOYMENT ORIENTATION 2011-2012

1. STUDENT EMPLOYMENT ORIENTATION2011-2012 “We strive to offer the University community and local employers an educated, qualified and motivated work force!”

2. Goals of the Student Employment Office Assist students in earning money to help finance their education Broaden students’ classroom education with work skills which will complete their course of study Provide administrative support to employers

3. Types of Work Programs Federal Work Study – Need Based (FAFSA) University Work Study – Departmental Budget General Information 1. GPA requirement 2. Maximum hours per week 3. Waiting list for FWS

4. Locating a Job MY JU (www.my.ju.edu) Student Employment Select the link for the postings you are searching Follow the directions for applying reflected on the posting Have your class schedule with you Athletes, have your practice/game schedule available

5. New Hire Forms All new hire forms are located on line under the Student Employment page online New hire forms should be completed with your supervisor at the time you secure the position International Students – follow specific instructions (make appt. with SEC)

6. Pay Rates $7.31 per hour – Minimum Wage for all Federal positions Hourly rates may vary according to position needs and budget for University positions.

7. Timesheets Timesheets are located on MY JU, under the Financial Aid page Students complete the “Green” sections Email the timesheets to your supervisor by the due date requirement (timesheets are due to FA bi-weekly Mondays by 5pm) Timesheets must be submitted from your JU email account Incomplete, incorrect and late timesheets will not be paid out

8. Payroll • Paydays are bi-weekly on Fridays • Payroll calendar is posted on the website with the timesheets – please adhere to the dates posted to avoid delays in your pay • Direct Deposit – optional; form may be found on the Student Employment website • Please note that it may take 2-3 pay cycles for direct deposit to be active • Checks are available for pick-up at the Controller’s windows in Howard

9. Tracking Wages FWS- it is your and your supervisor’s responsibility to keep track of your wages so you do not go over your allotted amount each term; any overages will not be paid out. Pay Advices can be viewed on Web Advisor

10. Securing Multiple Positions New student workers may only hold one position on campus at a time. Returning student workers may hold multiple positions, but the hours combined still may not exceed 20 per week.

11. Injuries on the Job Call 911 immediately if necessary! If 911 has been called, notify Campus Security at extension 7585 Supervisor or department representative should contact Student Employment Coordinator or Financial Aid Director (we will notify JU HR) Workman’s Compensation paperwork will be completed with JU HR Department

12. Important Information & Helpful Hints Holding a campus position means you are holding a position of trust; this is a real job! All information must remain confidential! (FERPA – Family Education Rights and Privacy Act of 1974 ) Fraud is not tolerated. Respect the position you hold – it could lead to glowing recommendations for future positions. Communicate with your supervisors about your daily tasks as well as your job performances on a regular basis.