Office of Faculty Administrative Services (OFAS) Monthly Information Session February 7, 2014

1. Office of Faculty Administrative Services (OFAS) Monthly Information Session February 7, 2014

2. Agenda • Housekeeping • Submitting forms • Faculty leave process • FAS faculty activity reporting • Open discussion

3. Housekeeping • During the meeting: Please be courteous to your colleagues. Refrain from discussions during the session, or please share your thoughts with the group. Others may benefit from your comments. • Deadline to submit all paperwork for the next payroll: Tuesday, February 11 • Quickpaysare reserved for hardship cases. Requests must go to Diane Rodrigues with a justification • Suggestion: Send bi-annual communications to hiring faculty reminding them of the real deadlines for payroll. • These presentations are posted on ClassesV2 for future reference: https://classesv2.yale.edu/

4. Submitting forms • Forms change. ALWAYS use a new form from the website. • Consult http://facultyadmin.yale.edu/faculty-forms-and-their-uses to determine which form to use • All forms for all schools and departments should be sent as email to faculty.admin@yale.edu • EXCEPTIONS: Any form with a social security number, i.e. Faculty Data Collection Form and Non-Employee Form • Problem with forms launching

5. Faculty leave process • Law, SOM, Nursing, and FES manage leaves locally • Arts Schools, Divinity, and ISM submit to school dean who then submits to cognizant provost for review • FAS departments collect leave requests from faculty and submit to OFAS • OFAS reviews requests, verifies eligibility, and runs leave letters • Leave letters and supporting documentation go to cognizant provosts for review • Cognizant provosts review and send leave approval letters in late February/early March

6. FAS faculty activity reporting • January 13: Memo from provost to FAS ladder faculty with link to webform (http://provost.yale.edu/FAR) • FIS individual summary reports have been uploaded to the FAR folder on SharePoint • Sponsored research reports will be uploaded to the FAR folder where relevant • February 16: Deadline for faculty to submit forms • Reports will be uploaded to FAR department folder • Late-February/Early-March – Memo from Provost’s Office to chairs with instructions for the faculty raise process and reviewing FARs

7. Open discussion • Questions? • Topics for future sessions • Questions, feedback, or suggestions for future meeting topics are always welcome • diane.rodrigues@yale.edu • x6-1697