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Training Grant Administrative Support Roundtable Discussion

Join the Training Grant Administrative Support Roundtable Discussion to learn how to upload faculty reports from M-FACTIR into xTRACT, review and upload faculty details, and utilize M-FACTIR reports to assist with NIH Training Grant applications.

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Training Grant Administrative Support Roundtable Discussion

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  1. Training Grant Administrative Support Roundtable Discussion Tuesday, July 30, 2019 9:00am-10:00am Office of Graduate and Postdoctoral Studies (OGPS) Jessica Schwartz, Ph.D., Director, Office of Training Grant Support Presenters: Margaret Allen and Cathy Mitchell - Training Grant Administrative Support TGSupport@umich.edu

  2. Agenda: TG Admin Support Roundtable Discussion Welcome and Introductions M-FACTIR to xTRACT • How to Upload Faculty Reports from M-FACTIR into xTRACT Data from Past Evaluations Suggested Upcoming TG Roundtable Discussions and Other Meetings Open Discussion Roundtable Evaluation

  3. M-FACTIR Faculty Reports • Faculty Member Profile Report • Faculty Upload Report

  4. Using M-FACTIR Reports to Assist with NIH Training Grant Applications Access M-FACTIR > Reports M-FACTIR URL: https://www.umms.med.umich.edu/mfactir/home To request access to M-FACTIR, submit a service request to HITS via help.med.umich.edu or by calling the Service Desk at (734)936-8000

  5. Using M-FACTIR Reports to Review and Upload Faculty Details M-FACTIR Access Faculty Member Profile

  6. Faculty Member Profile Report

  7. Faculty Member Profile

  8. Basic Identifiers (Name, Email, Title/Rank, Department, etc.) A Faculty Member Profile Degrees (Type, Date Conferred, etc.) B Employment (Position, Institution, Department, Dates, etc.) C D Training Grants (Award ID, Title, Dates, Costs, etc.) Research Funding (Award ID, Title, Dates, Costs, etc.) E Mentoring History (Name, Type, Dates, etc.) F

  9. Using M-FACTIR Reports to Upload Faculty into xTRACT M-FACTIR Access Faculty Upload Template

  10. Faculty Upload Report Select appropriate PAF from the Select PAF dropdown listing. M-FACTIR Faculty Upload Report in Tableau

  11. Faculty Upload Report (for xTRACT) xTRACT’s faculty upload feature allows you to bulk upload frequently changed details about 1+ faculty members.M-FACTIR generates the data for this file, in the format that is required by xTRACT: • Commons ID • Rank • Research Interest • Training Roles (up to 3) • Predocs in Training, Graduated, Continued in Research/Related Careers • Postdocs in Training, Graduated, Continued in Research/Related Careers

  12. Faculty Upload Report • Download Report to Excel to prepare for xTRACT and to edit as needed 1 2 3

  13. Faculty Upload Report - Tips • Tips for Preparing File for xTRACT Upload • Delete faculty numbered Column A • Delete the Heading Row 1 • Change any Column with “N/A” to zero (0) or higher number • Save file as a Tab-Delimited TXT file, required by xTRACT

  14. Faculty Upload Report

  15. Faculty Upload Report A B C D Basic Identifiers (Commons ID, Rank, Research Interest) TrainingRoles Predoc Counts (Training, Graduated, Continued) Postdoc Counts (Training, Graduated, Continued)

  16. What is xTRACT? NIH xTRACT Extramural Trainee Reporting And Career Tracking Electronic system for creating research training data tables and storing the information for trainee career tracking

  17. Accessing xTRACT NIH Commons User ID: • Go to ORSP (Office of Research & Sponsored Projects): https://orsp.umich.edu/nih-era-commons-registration

  18. xTRACT Training available from NIH https://era.nih.gov/era_training/ era_videos.cfm#xtract https://era.nih.gov/files/xTRACT_ userguide.pdf

  19. Accessing xTRACT To Access xTRACT: https://public.era.nih.gov/commons/ • Sign in with Commons ID • Click on xTRACT tab Note xTRACT terminology: ‘RTD’ = Research Training Dataset

  20. Accessing xTRACT Search for Training Grant in xTRACT 1. Select the Training Grants Tab 2. Enter search criteria 3. Click ‘Search Training Grants’ xTRACT 1 2 3

  21. Adding Trainees into xTRACT Search for Training Grant 1. Locate the Training Grant of interest from search results 2. Click on the appropriate button in the Action column xTRACT

  22. Adding Department And Program Information into xTRACT xTRACT On the Prepare Research Training Dataset (RTD) for Renewal page, select “Participating Faculty” from the RTD menu

  23. Faculty Upload Report and xTRACT Uploading Faculty details into xTRACT In xTRACT, navigate to the Participating Faculty section Click the Upload Participating Faculty button

  24. Faculty Upload Report and xTRACT Uploading Faculty Details Into xTRACT 3. Review the notes regarding the upload process

  25. Faculty Upload Report and xTRACT Uploading Faculty details into xTRACT 4. Click the Browse button to select the faculty file to be uploaded

  26. Faculty Upload Report and xTRACT After the upload is complete, you may experience an error

  27. Faculty Upload Report and xTRACT Faculty Upload Error Example Uploading Participating Faculty error message in xTRACT

  28. Faculty Upload Report and xTRACT After errors are corrected and the upload is complete, a notice of a success- ful upload will display

  29. Faculty Upload Report and xTRACT • Confirm Uploaded Faculty: Return to Participating Faculty page Participating Faculty page in xTRACT

  30. Submit xTRACT Feedback to NIH Questions/comments about xTRACT should be sent to the eRA Service Desk (https://grants.nih.gov/support/) Questions about the table instructions should be sent to the NIH Training Mailbox (NIHTrain@mail.nih.gov)

  31. Agenda: TG Admin Support Roundtable Discussion Q & A

  32. Data from Past EvaluationsFeb 20, April 30, June 19, 2019 • Larger Room • Sharing Roundtable Discussion powerpoints, templates, checklists, tips and tricks to help administrate their training grants – we will put on OGPS website: https://ogps.med.umich.edu/- Faculty and Staff, Training Grant Directors and Admin • Post Award Session – What are your needs in order to have a roundtable discussion on this subject? • A few feel some topics are too elementary • We have had quite a few positive comments regarding the Roundtable Discussions in sharing experiences and knowledge. This is especially helpful for the NEW TG administrators. We encourage you to continue to attend and contribute to the discussions.

  33. Suggested Upcoming TG Roundtable Discussions and Other Meetings • Roundtable for brand new T32 administrators • RPPR (Research Performance Progress Report) Roundtable • NIH Data Tables – Will discuss 1-2 data tables per session • Lab settings for T32 administrators to bring their trainees and faculty data for uploading in MFACTIR and xTRACT (space will be limited for these sessions) • Small groups to discuss New and Resubmission proposals for upcoming deadlines. • Discussion of Post-Award i.e. xTRAIN

  34. Agenda: TG Admin Support Roundtable Discussion Open Discussion

  35. Agenda: TG Admin Support Roundtable Discussion Please Complete Evaluation

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