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ARRA Reporting – After Quarter End

ARRA Reporting – After Quarter End. ARRA Statewide Meeting December 16, 2009. Topics for this Section. Initial reporting period – January 2 to 6 State agency review period – January 11 to 20. January 2 nd through the 6 th. Changes and Reminders

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ARRA Reporting – After Quarter End

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  1. ARRA Reporting – After Quarter End ARRA Statewide Meeting December 16, 2009

  2. Topics for this Section • Initial reporting period – January 2 to 6 • State agency review period – January 11 to 20

  3. January 2nd through the 6th • Changes and Reminders • Timeline will be similar for all subsequent quarter-end reporting periods • Conduct a final review and make final updates in CMS. Note: For CU, CSU, Mines, and CDOT conduct a final review of database submissions.

  4. Key Fields to Update • For existing CMS records: • Prime Recipient • Final report indicator (e.g., Y/N) • Quarterly activities description • Project status (e.g., completed 50% or more) • Number of jobs created/retained • Description of jobs created/retained • Award amount (only if additional funds have been awarded) • Was money passed to an internal recipient (verify Y/N is accurate) • Was money passed to a subrecipient (verify Y/N is accurate)

  5. Key Fields to Update • Internal Recipient • Was money passed to an internal recipient (verify Y/N is accurate) • Was money passed to a subrecipient (verify Y/N is accurate) • Final report indicator (e.g., Y/N)

  6. Key Fields to Update • Subrecipients • Subaward amount (only if additional funds have been awarded to the subrecipient) • Final report indicator (e.g., Y/N)

  7. Key Fields to update • During data entry period, State agencies and IHEs must make changes involving key federal fields: • Federal award ID • Award type (grant, contract, loan) • DUNS • Otherwise, records that are submitted after January 10, will be late

  8. First Reporting Period • A number of records failed to submit • Main reasons: • Mandatory fields not entered • Invalid DUNS • Invalid 9-digit zip codes (e.g., 80203-9999) • Missing the zip +4 (e.g., 80203 and nothing else)

  9. CMS Records ARRA 1 – Prime Recipient ARRA 2 – Internal Recipient ARRA 3 – Subrecipient ARRA 4 – Recipient Vendor ARRA 5 – Subrecipient Vendor

  10. ARRA Records • ARRA 1, 2, 3 – Prime Recipient, Internal Recipient, and Subrecipient – SAME RECORD TYPES AS FIRST REPORTING PERIOD • ARRA 4 – Recipient Vendor – Automatically generated for COFRS Agencies; input for IHEs

  11. ARRA Records • ARRA 5 – Subrecipient Vendors • Input • Directly into CMS, or • Website • Data elements • Federal award number • Subaward number • Vendor name • Vendor headquarters Zipcode + 4 (9 digits)

  12. IHEs • CU, CSU, Mines • Continue to submit database to OIT • All other IHEs • Direct entry and update into CMS • For all IHEs (and agencies), during Jan 22 to 29, all changes from federal agencies must be entered directly into CMS

  13. State Agency Correction Period • OSC will send agencies/IHEs a report downloaded from federalreporting.gov • Agencies and IHEs should review this report and make any necessary changes in CMS • Maintain internal documentation of all CMS changes

  14. State Agency Correction Period • End of State agency correction period – January 20 • Records are locked after January 20, 2009

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