New Mexico Public Education Department Instructional Material Bureau

1. New Mexico Public Education DepartmentInstructional Material Bureau Spring Budget Workshop Gilbert A. Perea Assistant Secretary Sally A. Wilkinson Bureau Chief Session II April 3, 2008 Santa Fe, New Mexico

2. WELCOME “ We have been successful when we walk away from a conversation leaving the other person with a specific goal and a sense of optimism .” by Art Costa

3. Our Workshop Goals At the conclusion of this workshop participants will have a working knowledge of: • 2008 Allocations for instructional materials • Budget processes • Changes to Supplement 9 • New Annual Inventory Reporting • Instructional Material Bureau Projects

4. Meeting Agenda 1. 2008 -09 Allocations 2. Update on IMB Activities 3. 2008 Supplement 9 4. PED Support & Assistance 5. Question and Answer

5. Instructional Material BureauProgram Support The goal of the Instructional Materials Bureau is to provide schools access to superior quality instructional materials which are aligned to NM Standards and meet the needs of diverse student populations. 

6. Instructional Materials Bureau Advisory Council Collaboration in building a continuous improvement system to support our mutual interests in the academic success of New Mexico’s students.

7. ALIGNMENT OF PED SUPPORT PROCESSES Curriculum Standards EPSS SCHOOL IMPROVEMENT FRAMEWORK Instructional Material Adoption

8. The 50 / 50 MODEL PED Multiple List Core Basal 50 % Other 25%

9. Instructional Material Budget • 56107 CORE/BASAL INSTRUCTIONAL MATERIAL- Minimum of 50% purchased from the State adopted multiple list. • 56111 SUPPLEMENTAL INSTRUCTIONAL MATERIAL – Maximum of 50% purchased from the State adopted multiple list and/or from materials not on the multiple list. • 56108 OTHER CLASSROOM MATERIALS – 25% of Supplemental Material allocation (from object code 56111) • 56114 SCHOOL LIBRARY

10. 2008 Allocations • Assistant Secretary, Gilbert Perea • Allocations; eligible entities • Funding for new Charter schools • School Library Allocations

11. Supplement 9, Instructional Material Ordering • Page 9, “Annual Appropriation for Following School Year • Write on the top of the P.O.: • “Subject to availability of Appropriation” • “Will not accept delivery before June 30th.”

12. Cash Balances • Matt Lovato, Finance Coordinator • During Operating Budget season, you may budget the estimated cash balance. • If not done at the time, must be budgeted within 30 days of the finalization of the Audit. • IM dollar amount funded is based on current costs of subject area materials; funds are to be spent on students’ instructional materials • Risk of legislature taking back unspent funds does exist

13. Instructional Material NEW Annual Inventory Report • All instructional materials ordered through RESOLVE will be reported to the Instructional Material bureau through the depository.  Districts/schools will not submit those items in their inventory reports, due August 1, 2008. • All other materials NOT ordered through RESOLVE Corporation will then become the responsibility of the district/school to be added to the inventory list supplied by RESOLVE.

14. Instructional Material NEW Annual Inventory Report • Districts/schools will facilitate this process by accessing RESOLVE’S website (i-STAR) and entering their items not purchased through RESOLVE. • All schools/entities must have all materials not ordered through RESOLVE on the Annual Inventory Form for submission by August 1, of each school year beginning with the 2008 submission. 

15. Instructional Material Annual Report Information Required to be reported: • Two Sections: Annual Report with Fiscal Info. Page including School Library Fund • Beginning Cash from 06-07 • Revenue received for 2007-08 (total receipts from IM allocations)

16. Instructional Material Annual Report • Earned Interest- Earnings from all deposits and investments shall be credited to the revenue account that provided the funds for investment • Expenditures (IM Purchases) • Ending Cash Balance as of June 30, 2008 • Loss or return of instructional material

17. Update on IMB StatewideProjects

18. ADOPTION 2008Grades 9-12 Language Arts/Reading & Modern Classical Languages Education • Summer Review Institute, June 1-6 • Faciltiators and Reviewers are Level 2 and 3a teachers, current practitioners of the standards and community leaders and parents • Focus on Content Standards, Research based effectives studies, ELL strategies and Professional Development

19. ONLINE ADOPTION PILOT Expected outcome- Decisions that are: • Data-driven • Teacher supported and • Ensure the best instructional materials are available for classroom instruction.

20. “Free” Instructional Material Ordering Process • Collaborative project with Resolve Depository and IMBAC for the 2009 Language Arts Adoption Orders • Districts will place orders through the Depository on iSTAR system • Publishers will access the ordering information through iSTAR system

21. Supplement 9Administrative Requirements Professional Services andProcedures for Preparing Instructional Material BudgetsApril 2008

22. Supplement 9 New Mexico State Rule: 6.75.2.8 D. The department shall consider for approval, requests for waiver Instructional Material Fund Waiver Request -a process which if the application is approved will allow a district to request instructional material money allocated for the purchase of core/basal materials to be used to purchase supplemental instructional materials.

23. Supplement 9 • Petition For Review-refers to a formal structured process within the Instructional Material Bureau to resolve complaints and/or inquiries regarding alleged violation of Instruction Material Statute, Rule and Supplement 9 by the agency or any other entity.

24. Training for NEW Online Annual Inventory Report RESOLVE Instructional Material Depository Branch manager, Conrad Husak

25. Focused Discussion • “Free” Instructional Materials…ordering and receiving (6.75.2.10 E) • Pilot Programs conducted by Publishers (6.75.2.10 J) • Suggestions

26. Reminders Due August 1, 2008 • iSTAR electronic submission of InventoryReport • Electronic submission of IM Annual Budget Report

27. Instructional Materials Advisory Council • Submit ideas; hardcopy and/or electronic • Survey on IMB web site for constituents input also • www.ped.state.nm.us

28. Instructional Material Bureau Contacts • Sally A. Wilkinson, Bureau Chief • Telephone: (505) 827-6415 or 476-0315 • Fax: (505) 827-6411 • sally.wilkinson@state.nm.us • Larry Bemesderfer, Ed. Administrator • Telephone: (505) 827-6415 or 827-3869 • Fax: (505) 827-6411 • larryp.bemesderfer@state.nm.us

29. Instructional Material Bureau Contacts • Mathew Lovato, Finance Coordinator • Telephone: 827- 6483 • Fax: • mlovato@state.nm.us • Cesaria Tapia, Administrative Assistant • Telephone: 827-6415 • Fax: 827-6411 • cesaria.tapia1@state.nm.us

30. Question and Answer “ I not only use all the brains that I have, but all that I can borrow.” Woodrow Wilson