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Initial Planning

Environmental Management Systems The ISO 14000 Approach Initial Environmental Review & Gap Analysis Presented by: NC Division of Pollution Prevention and Environmental Assistance. Initial Planning. * NSF 2001. Keys To Success.

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Initial Planning

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  1. Environmental Management SystemsThe ISO 14000 ApproachInitial Environmental Review & Gap AnalysisPresented by:NC Division of Pollution Prevention and Environmental Assistance

  2. Initial Planning * NSF 2001

  3. Keys To Success • EPA EMS Pilot Program for Government Entities http://www.p2pays.org/ref/06/05762.pdf • Keys to Success pages 55-57: • Top management commitment and support is essential to the success of the EMS process • Organizations who build on existing organizational processes and procedures are more successful than those who create new EMS elements • The Implementation Team is pivotal to the success of the EMS program • Employee awareness, understanding and involvement in the EMS should extend across the entire organization and be recognized as an organizational priority

  4. Conducting Initial Review • Allows EMS team to get their “feet wet” • Begin identifying environmental aspects • Collect information on existing environmental management: • legal and other requirements • operational procedures • previous non-compliance, NOVs, local env. concerns. • budget planning process • environmental records storage • Emergency response procedures

  5. 4.3.1 Environmental Aspects • Identify environmental aspects • Environmental Aspect: element of an organizations activities, products , or services that can interact with the environment (See ISO 14001 Annex A – A.3.1) • Locate and collect information on • frequency and volume of waste generated • methods of control (control equipment, procedures) • violations, non-compliances, environmental emergencies, local concerns

  6. 4.3.2 Legal & Other Requirements • Not just permits • http://www.p2pays.org/iso/tools/legal.htm • http://www.p2pays.org/iso/tools/manuals.htm • Federal and State voluntary programs • MOM, SGP, etc. • Local restrictions/requirements • solid waste disposal bans • water conservation restrictions • emergency management • Business standards and contracts • ISO 14001

  7. 4.3.2 Legal & Other Requirements • Consider making a chart to track existing legal & other requirements • Permits, external audits, reporting etc. • May want to include: required by, frequency, responsible party, location, retention time • Consider status reports on requirements • Compliance status report

  8. 4.3.2 Legal & Other Requirements • Determine how to keep up-to-date on legal requirements • Various tools could be used – • Subscription service that tracks environmental regulations • Trade journals • Attend environmental regulation update seminars by public or private agencies • Coordination with corporate environmental staff • Working relationship with regulators • Determine how new regulatory information will be communicated to affected employees

  9. 4.3.3 Objectives & Targets4.3.4 Env. Management Program • Determine the existing budgeting process used by the organization • Process of selecting annual objectives and targets should occur so that essential resources can be budgeted to assure progress is made

  10. 4.4.2 Training, Awareness, & Competence • Identify current environmental related training • What does it cover • When does it occur • Who receives it • Who provides it 4.4.3 Communication • Identify the existing process for handling communications from external interested parties related to environmental issues

  11. 4.4.6 Operational Control • Locate existing operating procedures that relate to products, activities, or services with environmental aspects • Maintenance work orders • Operation manuals for environmental related equipment. • Written procedures • Locate existing contracts with suppliers, waste handlers, and contract workers

  12. 4.4.7 Emergency Preparedness & Response • Locate existing emergency response plans 4.5.1 Monitoring and Measuring • Identify existing environmental performance indicators • Locate list of calibrated equipment • Identify current process for evaluating compliance

  13. 4.5.2 Nonconformance & Corrective / Preventative Action • Determine current procedure for addressing environmental related problems. 4.5.3 Records • Identify following issues related to existing environmental records (See ISO 14001 Annex A – A.5.3) • Types • Location • Retention times

  14. 4.6 Management Review • Identify current schedule for management meetings

  15. Gap Analysis • Compares EMS with requirements of ISO 14001 • Allows EMS team to assess progress and plan future actions • Effective tool for updating upper management on progress • Global Environmental Management Initiative ISO 14001 Self Assessment Checklist http://www.gemi.org/ISO_111.pdf • Condensed GEMI checklist

  16. Scheduling • Provides roadmap for management elements to be addressed • Consider including in the schedule: • EMS team meeting dates • Management review dates • Governmental EMS training dates • Potential external review dates • Gap analysis review periods

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