Submitting Course Outlines for C-ID Designation

1. Submitting Course Outlines for C-ID Designation Training for Articulation Officers Fall 2011

2. Password & User Name • The first step in this process is to obtain your college’s user name & password if you don’t have this information already • Email info@c-id.net or call (916) 445-4753 for your user name and password

3. C-ID Website • With your user name and password handy, go to www.c-id.net • Click on the “Course Review” tab on the homepage Click the course review tab

4. Screen shot of http://www.c-id.net/coursereview.htmlLogin in with your user name & password ←enter your password and user name here

5. Course Submission Page • Once successfully logged in, you will see the submission page for your college. You may change your password here. To change your password, click here

6. Changing Your Password Click here to change/ personalize your password.

7. Course Submission Page • Once successfully logged in, you will see the submission page for your college Click here to submit a course Click here to view courses you previously submitted

8. Select a Discipline & Descriptor • If the course you are submitting has been granted a TCSU number, enter it in the first box. • Select the discipline, click on “Show.” You will then be able to select the appropriate descriptor against which you are submitting a course from the drop down menu (you will need to get the approval of your discipline faculty to articulate with the approved C-ID descriptors). • Tip: you can request a complete Excel spreadsheet of all the approved C-ID descriptors by emailing info@c-id.net 1. Select a discipline 2. Click “show” 3. Select a descriptor 4. Click “go”

9. Upload Your Course Outline • Once you select a descriptor, the course submission page will appear. • Your name, phone number, & email address will be automatically populated • Begin entering the information about your course outline

10. Course Outline of Record Dates and Timelines for Review • You will need to enter the effective date of your course outline on the course submission page. • Course outlines over five years old will not be accepted. If you have an outline which was more than five years old and submitted before the system required entry of a CoR date, the course will be deemed “not approved” by the reviewer. You will then need to initiate the process once again with a valid course outline. • TCSU Identified Courses • If you are submitting a TCSU approved course, please note that it will automatically come up for review five years from the date the TCSU number was granted. • TCSU courses already in the system with a date earlier than 6/30/2007 will be reviewed in the summer of 2012. • Courses that were granted TCSU numbers prior to 2007 will not automatically be granted a C-ID designation. • All other courses will come up for review five years from the course outline of record effective date.

11. Description Document Location Options • On the submission page – you will see three options for associating your course outline: TCSU number, other online accessible location (URL) and uploaded (PDF or Word document). • We’ve provided many options so you may select the one that is the most efficient for you. • It’s important that these options are used correctly or the review of your course could be significantly delayed. • The next three slides will provide information on these options along with tips and suggestions.

12. TCSU Number Option • To see which disciplines and courses C-ID is automatically granting designation for courses previously awarded with TCSU, visit http://www.c-id.net/CSU_LDTP_Descriptor.html • This page has a spreadsheet of all the courses we are accepting and PDFs of the LDTP/C-ID descriptor comparisons. Check this page often as new courses are frequently added. • If your course has a TCSU number and we are granting that course automatic C-ID numbers, the information will be automatically populated Enter the TCSU # here

13. Other Online Accessible Location • This option allows you to enter a website link which takes viewers directly to your course outline. • Many Articulation Officers use CurricUNET. • Tips for using website links: • Link must be publicly accessible to anyone – not password protected. • Test your website link before entering it. • Ensure you copy and paste the entire website link. Select this option to enter a URL address

14. Uploaded • You can directly upload a PDF or word version of your course outline to the website. • Do not use zip files or alternative file formats. • PDF format is preferred and more user-friendly. Select this option to upload a PDF or Word document.

15. Adding Additional Courses • You may need to include additional courses in order to meet the requirements of the descriptor. Check this box if you need to include additional courses.

16. Multiple Courses/Sequencing

17. Multiple Courses/Sequencing-Descriptions- • You would use the above selection if you were submitting a sequence of courses in order to satisfy the requirements of a C-ID descriptor • Example: You might submit two math courses (Math A and Math B) in order to satisfy the requirements of C-ID Math 900S Choose this option to indicate a sequence is necessary.

18. Multiple Course Submission to Meet Unit Requirements • You would use the above selection if you were submitting more than one course in order to meet the number of minimum units and/or content required by the C-ID descriptor. • Example: Because you are a quarter system college, you offer two quarter courses to complete the C-ID descriptor. You submit your Art 101 and 102 to meet the descriptor for ARTH 110 - Survey of Western Art from Prehistory through the Middle Ages. Choose this option when unit requirements mean more than one course is needed.

19. Multiple Disciplines for Single Descriptor Select this option when you would like to submit more than 1 course for consideration as fulfilling the descriptor. • You would use the above selection when you have more than one course that you would like considered for this descriptor. • Example: You might have two courses in different disciplines (Psychology and Sociology) which you would like considered for SOCI 140 (Introduction to Gender).

20. Other • You would use the above selection when the other categories do not apply. However, please explain why you have selected this box. Select this option when *****.

21. Submit Your Course • Once you’ve entered in your course information, selected a document location, and indicated if additional courses are needed, click the “submit” button at the bottom of the page. • Your course submission is then forwarded to the appropriate discipline lead, who assigns the course to reviewers. The goal is to have reviews completed within 3 weeks. You will receive an email when a decision has been made regarding your course. • You can also check the status of your courses on when you log into the C-ID website.

22. Course Submission Page • Once successfully logged in, you will see the submission page for your college Click here to view courses you previously submitted

23. Viewing Your Submitted Courses

24. Potential Course Status • In Progress • Your course is currently being reviewed. • Approved • Your course has been approved and has received C-ID designation. • Conditional • Your course is temporarily done with the review process; it must be resubmitted with requested modifications in order to be awarded with the requested C-ID designation. You have one year to complete this re-submission. • Example – The textbooks were too old and must be updated. • Not Approved • The reviewers are done with the review and the course was not awarded with the requested C-ID designation. • Re-Submitted • You have made changes requested by the reviewers after a conditional approval and have re-submitted the course outline.

25. C-ID Approved Courses • A list of approved courses for all colleges is available on the C-ID website at http://c-id.net/course_compare.html • C-ID designations will appear in ASSIST beginning spring 2012

26. TIPS • Make sure the courses you submit are appropriate for the C-ID descriptors • Example: Do not submit a lab course for a lecture course, a physical science course for an environmental science course, etc. • Where course outlines are obviously inappropriate (i.e. lecture only course submitted for a combined lab/lecture course) reviewers will deem the course outline “not approved” for C-ID designation. You will then need to begin the process again with the correct outline. • If a course outline attachment becomes corrupted, or a link is no longer available, you will be contacted by C-ID Staff to rectify the situation. Your course will not move through the C-ID review process until you have addressed the problem. • Articulation Officers have their own page on the C-ID website. Just click on the Art. Officers tab. Here you will find links to: monthly updates, a 4-year descriptor-based articulation matrix which is updated twice a month, and the CSU LDTP Descriptor Comparison. Additionally, contact information for the C-ID Articulation Officer Liaison, Pam Brown Schachter (pam@c-id.net), can be found on this page.

27. REMEMBER... When your college submits a course for C-ID designation, you are agreeing to accept that C-ID course from another college in lieu of your native course (intrasegmental articulation).

28. Questions • The C-ID staff is available to assist you with any questions you may have. • Email: info@c-id.net • Phone: (916) 445-4753 • Thank you for submitting your courses for C-ID designations!