1 / 5

Demarcation Communication Plan

Demarcation Communication Plan. Need: Introduce AEMERA Communicate functions that will be included and the folks initially moving over Gain understanding of what concerns/questions managers/staff may Goals/Objectives:

jovita
Download Presentation

Demarcation Communication Plan

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Demarcation Communication Plan Need: • Introduce AEMERA • Communicate functions that will be included and the folks initially moving over • Gain understanding of what concerns/questions managers/staff may Goals/Objectives: • Identify the AEMERA activities required to support individuals moving to AEMERA as part of the change management strategy • Identify areas to work with ESRD to coordinate communications and messages where appropriate Audiences: • Internal • Managers • Staff • ESRD • Other IRMS government departments • External Timeline: • April 1– Final direction/decision on demarcation; outline process mapping • April 15 –Secondment agreements completed; process mapping completed • Mid- to Late April – Proclamation

  2. Demarcation Communication Plan Approach: March 20 to April 8 • Call with Monitoring Staff (March 20) • Brad/Bill meet with Managers (on-going/as required) • Meeting with JOSM Team (March 26) Thursday, April 3 • Begin weekly updates to AEMERA staff Friday, April 4 • Begin sharing weekly updates in ESRD e-newsletter Week of April 7 • Distribute manager’s tool kit (q&a; key messages; overview of AEMERA) • Brad and Bill meet will all staff • Distribute individual info kits/letters to employees (overview of AEMERA; q&a) • Meeting with AUPE (who – Mike … and Brad?) • E-mail to send to all ESRD staff – joint message from Bill and Brad • E-mail to other relevant government departments • Team leads meetings with individual groups/business units for specific implications • Meetings with individuals re: secondment agreements and options

  3. Demarcation Communication Plan Moving forward (April and beyond): • Weekly updates to AEMERA Staff • Weekly updates in ESRD e-newsletter • Interactive process to answer questions going forward and share answers globally • Engage all members of AEMERA team in building organization and planning • Internal communications plan for all AEMERA team members as part of launch

  4. Demarcation Communication Plan Tools: • Key messages (ESRD Communications/Val/Avy) • Q & A (ESRD Communications/Val/Avy) • Individual HR specific information and communication pieces (letters/secondment agreements) (Avy) • Additional information on AEMERA (Val) • AEMERA Orientation Kit (re: launch) (Based on elements;TBD) Outstanding Decisions: • Confirm timing of decision/ability to execute • Confirm who and when of meeting with AUPE • General timeline for AEMERA permanent staffing

  5. Demarcation Communication Plan Next Steps: • Avy and Val to connect – Fri. March 7th COMPLETED • ESRD Executive Meeting – Mon March 10th COMPLETED • AEMERA Group meeting – Mon March 10th COMPLETED • Conversation at CT meeting – Wed. March 12th • Follow up with ESRD Communications -- ASAP • Finalize comm plan/messages for review by Bill and Brad -- by March 14 • Prepare final materials for execution -- by March 19

More Related