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Project X Working Group Meeting

Project X Working Group Meeting. September 30, 2010 10:00 – 11:30 AM Racetrack. Agenda. News/Status [Steve Holmes] Status of ICD-2 [ Sergei Nagaitsev] Preparations for CD-0 [Dean Hoffer] Next Meeting Action Items. Preparing for CD-0. CD-1 for past projects is now the new CD-0

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Project X Working Group Meeting

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  1. Project X Working Group Meeting September 30, 2010 10:00 – 11:30 AM Racetrack

  2. Agenda • News/Status [Steve Holmes] • Status of ICD-2 [Sergei Nagaitsev] • Preparations for CD-0 [Dean Hoffer] • Next Meeting • Action Items 30-Sep-2010 Project X WGM

  3. Preparing for CD-0 CD-1 for past projects is now the new CD-0 • Need a well developed Work Breakdown Structure (WBS) and a mature WBS Dictionary • Needed to establish structure and chargeable task codes (CTC) in Project Accounting (TPC tracking starts at CD-0) • Needed to establish schedule to get to CD-1 • Create and Maintain Key Assumption Document (Cost, Schedule, Technical and Programmatic) • Core Project Staff Assigned and Staffing Plan developed for bringing on the additional staff 30-Sep-2010 Project X WGM

  4. WBS, Control Accounts, and Chargeable Task Codes • Control Account (CA) – Intersection between the WBS and OBS where variance analysis will be preformed and VARs generated if thresholds are triggered. • Charge Task Code (CTC) – Is the level that actual cost are collected • Task in Fermi’s financial system (Oracle PA) • Task that Fermi people charge their time in Kronos. • Only one type of funding per CTC (i.e. OPC, PED, Line Item, …) • Separate CTCs for each contract • Separate CTCs for same work being done at separate locations/institution 30-Sep-2010 Project X WGM

  5. CA/CTC Examples 30-Sep-2010 Project X WGM

  6. CA/CTC Examples (continued) 30-Sep-2010 Project X WGM

  7. Project Staffing (Potential Positions/Responsibilities) • Project Manager • Deputy Project Manager • Subproject Technical Managers (i.e. Level 2) • Subproject Technical Leads (i.e. Level 3) • Project Controls (Schedule and EVMS) • Project Budget Manager/ Specialist Senior/ Specialist • Project Engineers (Mechanical, Electrical/ Electronics, Civil) • System Integration Engineer • Project Procurement Administrator/Specialist • Project ES&H • Project Administration • Control Account Mangers (CAMs) • Project Integration Manager • Project Risk Manager • Project Configuration Manager • Project Quality Manager • NEPA Coordinator • Project Webmaster • Project Database Manager 30-Sep-2010 Project X WGM

  8. Next Meeting • Next regularly scheduled meeting would be Thursday,21-Oct. Meeting will need to be reschedule. 30-Sep-2010 Project X WGM

  9. Action Items 30-Sep-2010 Project X WGM

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