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Tournament Officials Selection Process (Revised 04/2017)

Understand the revised rating & voting system for coaches, schools, and associations in selecting sports officials. Guidelines on scoring and voting detailed.

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Tournament Officials Selection Process (Revised 04/2017)

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  1. For the sports of: Baseball Basketball Football Lacrosse – Boys Lacrosse - Girls Soccer Softball Volleyball Wrestling Tournament Officials Selection Process (Revised 04/2017)

  2. Rating & Voting Points System Overview Coaches School Vote Local Association Vote Officiating Leaders Total Points Possible 15 Points 15 Points 15 Points 15 Points 60 Points

  3. Coaches • Continue to rate officials on a 1-5 scale. • Only rated on Varsity contests. • You should receive a rating from each game you officiate. However, this is not always the case. • If an official receives fewer than 15 ratings, the official will receive a rating of 2.5 for each rating fewer than 15.

  4. Coaches • The official’s highest three (3) and lowest five (5) ratings will be deleted • The remaining ratings would be used to calculate the official’s: • 1) Mean (average) • 2) Median (middle number) • 3) Mode (most frequent) • Those three measures will be totaled for a possible maximum of 15.

  5. Example Coaches Score Steps: Remove the 3 highest scores and the 5 lowest scores. Calculate the Mean (average), Median (middle), and Mode (most frequent). Add the Mean, Median, and Mode to get the Coaches Total Score. Example Coaches Total: 12.19.

  6. School Vote • At the end of the regular season, Athletic Directors are responsible for submitting their ballot in each sport, preferably after consulting with their coach. • ADs continue to vote for a maximum of 15 officials in each sport. • The maximum number of votes an official could receive from the School vote is capped at 15.

  7. Local Associations • Associations may vote for up to 25% of their total association membership. • The top 25% vote-getters will be divided into 5 groups, each containing 5%. • Group 5 (highest 5%) will receive 15 points in the Association Vote category. • Group 4 – 12 points, Group 3 – 9 points, Group 2 – 6 points, & Group 1 – 3 points.

  8. Local Associations • The selection of officials will be determined by a vote of all members, including class 2 & 3 officials. • All class 1, tournament-eligible officials will be eligible for consideration and may not be excluded from the ballot for any reason (unless an official voluntarily withdraws). • Officials will not be voted for by position.

  9. Local Associations • An official belonging to more than one Association would be eligible for consideration from all Associations in which a member, but receives the vote only from the Association in which the official ranked highest. • It is the duty of each official to notify each Secretary that he/she is a member of multiple associations prior to voting.

  10. Local Associations • The selection procedure must be conducted in an open and transparent fashion. • Selection results must be made available to all Association members, including the top 25% officials and their “point-groups”. • The Assistant Commissioner may direct a District Administrator to conduct an Association’s selection procedure if the Assistant Commissioner determines it necessary.

  11. Local Associations All Association Members (Classes 1, 2, & 3) 75% 25% • Only class 1, Tournament-Eligible Officials may receive votes. • The 25% vote-getters are submitted. • These top 25% are then broken down into 5 groups of 5%. 25%

  12. Local Associations Top 5% Top 5% receive 15 points 5% Next 5% receive 12 points 25% 5% Next 5% receive 9 points 5% Next 5% receive 6 points Bottom 5% Bottom 5% receive 3 points

  13. Officiating Leaders • Includes: • Local Association Secretaries • Local Association Interpreters • Assigners • Current Instructors • Directors of Officiating Development (DODS) • OHSAA Administrators • OHSAA-assigned Tournament Observers • Others as determined by the Assistant Commissioner

  14. Officiating Leaders • Local Association Secretaries • Vote for up to 25% of their Association membership, may vote for officials inside or outside of their Association. • Local Association Interpreters • Vote for up to 25% of their Association membership, may vote for officials inside or outside of their Association.

  15. Officiating Leaders • Assigners (of Varsity Sports) • Must have an evaluation/observation program in place. • Vote for 25% of the number of varsity officials they assign. • Vote on a 3-point scale, with 1 being the lowest and 3 being the highest. • Current Instructors • Vote for up to 30 officials in the sport they teach.

  16. Officiating Leaders • DODs, OHSAA Staff and the Assistant Commissioner • Vote on a 5 point scale with 5 being the highest • Others selected by the Assistant Commissioner • Vote for a maximum of 30 officials • Would include approved observers

  17. Calculation of My Score – Example #1 Coaches Score Schools (AD’s) Score Local Association Score Officiating Leaders Score + + + Example Composite Score: + + + 12.19 7 12 9 Rating = 40.19

  18. Example #2: Sample “My Ratings” from myOHSAA profile 17

  19. Ranking and Pools (1 of 4) • Officials will be ranked in their Athletic District of residence from highest to lowest. • Ranked officials will then be divided into pools. • Pools are groups of officials eligible for various levels of the tournaments.

  20. Ranking and Pools (2 of 4) • The District and Sectional pool will be approximately twice as large as the number of officials to be assigned. • The Regional pool will be approximately 2.5 times the number of officials needed. • The State pool will be approximately three times the number of officials needed.

  21. Ranking and Pools (3 of 4) • Tournament eligible officials complete a tournament questionnaire through their myOHSAA account. • Upon completion of the questionnaire process, the rankings and pools are reviewed to make certain there are enough officials in each pool.

  22. Ranking and Pools (4 of 4) • Regional and State assignments are finalized by one or more individuals, including DODs and OHSAA staff. • District and Sectional assignments are finalized through District Athletic Boards (DAB). DABs receive lists of officials receiving a State and Regional assignment. • Officials may be divided into District, Sectional, or Alternate pools to facilitate assigning.

  23. Frequently Asked Questions • Q: What if I hold multiple positions in this system? I am a Secretary, Assigner, and an Instructor. • A: You must choose one role. • Q: Why are the highest three (3) and lowest five (5) coaches ratings dropped from the coaches vote metrics? • A: By dropping those ratings, the metrics are a truer reflection of the official’s performance. This prevents an official’s average from being affected by an emotional rating from a coach.

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