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Introducing

Introducing. the leading ELectronic VISitor control package with e asy contractor manager. El Vis. Helping you to …. Clearly identify your visitors. Neil Curtis Facilities. Produce almost any badge design for secure positive ID. HELPING YOU TO.

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Introducing

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  1. Introducing

  2. the leading ELectronic VISitor control package with easy contractor manager El Vis

  3. Helping you to …. Clearly identify your visitors Neil Curtis Facilities Produce almost any badge design for secure positive ID

  4. HELPING YOU TO Ensure each visitor or contractor is aware of the safety information issued on their pass

  5. HELPING YOU TO Provide an efficient visitor registration procedure and create a welcome environment for visitors Offer useful and effective communication & registration procedures. Assist in maintaining controlled access and safe working environment for employees and contractors. Manage current risks & hazards and ensure compliance with Health & Safety legislation.

  6. Easy to Use Flexible Windows-Based software

  7. KEY FEATURESEl Vis

  8. Safety & Security Management Procedure 1. Offering powerful database functionality 2. Flexibility of settings 3. Quick Controlled Registration 4. Pre-Booking function 5. Auto Email to Visitor/Contractor or delegate group 6. Bespoke Report Facility 7. HOST ALERTS 8. Permit To Work issue and monitoring

  9. PRE-BOOKING

  10. KEY FEATURES - Pre-Booking Function Secure browser access enables host to make direct booking of expected visitors/contractors/delegates into main database

  11. KEY FEATURES - Pre-Booking Function Hosts can choose from a range of alerts E.g. on visitor’s arrival Pre-Booking function

  12. ALERT REMINDERS

  13. KEY FEATURES - HOST ALERTS - By Email Visitor has arrived All GROUP members have arrived Visitor has now left site

  14. KEY FEATURES - HOST ALERTS - or TEXT MSG Visitor due Contractor has not turned up Restore FIRE ALARM Check on LONE WORKER

  15. INFORMATION AT YOUR FINGERTIPS

  16. Safety & Security Management Procedure KEY FEATURES - SMART DATABASE One database holding information on all visitors, visiting employees, vehicles, and authorised / inducted contractors. Expandable to a company-wide database enabling consistency in procedures and the sharing of information … Database accessed from local PC or remotely via Intranet or Internet browser Access, SQL or Terminal server versions available

  17. Safety & Security Management Procedure Safety & Security Management Procedure KEY FEATURES - FLEXIBILITY OF SETTINGS Any category of Visitor or Visitor Type can be created Any badge design can be created for the category Any extra fields can be added on site and can be made mandatory if required and specific for certain visitor types only

  18. AUTOMATIC FUNCTIONS

  19. Safety & Security Management Procedure KEY FEATURES - AUTO VISITOR EMAIL Automatic Email sent to Visitors / Delegates ….. Advise appointment details Send ‘how to find us’ directions Attach meeting agendas Pre-book parking space

  20. Safety & Security Management Procedure KEY FEATURES - AUTO Contractor Email For Contractors ….. Enables you to send Contractors’ Rules of site Procedures for bringing in materials and for the safe disposal of the material Prior notification of hazards in areas as well as procedures for working in the location Attach Permits to Access / Permits to Work / Photos of job

  21. easy contractor management Safe work systems Permit to Work

  22. CONTRACTOR CONTROL SAFE WORKING PROCEDURES Control and audit of contractors Safe Working Procedures Ensure Contractors are aware of company’s safe working procedures Maintain a Permit to Work / Permit to Access system covering high risk Ensure awareness and monitoring of Lone Workers

  23. CONTRACTOR CONTROL / SAFE WORKS PERMIT TO WORK FUNCTIONALITY Create & Issue Permits to Work Or, Import existing documentation Or Personalise El Vis’ standard range

  24. KEY FEATURES PERMIT TO WORK FUNCTIONALITY Manage areas & work types safely by building in associated risks and hazards (e.g. Asbestos, confined space etc) which in turn prompts the requirement for Permit to Work & generates the required paperwork Enable an ‘on the spot’ risk assessment, whether paper-based on via on-screen questionnaire / PDA / E-pad Ink The hand-back and cancellation of permits is achieved within the system, also using alerts activated for a permit’s imminent expiry

  25. Flexible Bespoke Reports

  26. KEY FEATURES - Bespoke Reporting El Vis’ flexible reporting system enables searching via any combination of fields Eg: All visitors from certain companyEg: All Hot Work Permits issued in May ANY ITEM OF DATA ENTERED INTO THE SYSTEM BECOMES SEARCHABLE

  27. KEY FEATURES - Bespoke Reporting PRINT REPORTS OR EMAIL REPORTS Instant information Automatic communication

  28. SUMMARY MAKE ANY TYPE OF BOOKING PRINT ANY TYPE OF BADGE CAPTURE SIGNATURES & PHOTOGRAPHS CREATE ANY TYPE OF REPORT UNLIMITED SECURE PRE-BOOKING SAFETY FEATURES FOR CONTRACTOR CONTROL AUTO ALERTS TO HOST AUTO EMAIL TO VISITOR

  29. ADD-ON MODULES TIME RECORDING STAFF ID ORDER REQUISITION ACCESS CONTROL ROOM BOOKING / HOSPITALITY MANAGEMENT

  30. EXPANSION MODULES HEALTH & SAFETY AUDIT MANAGER ACCIDENT / NEAR-MISS / INCIDENT / HAZARD REPORT

  31. What current users think …… “Far surpasses any other system on the market” “I would have no hesitation in recommending this software” “Why haven’t we got this already???” “Don’t know how we managed without it” “The holy grail of visitor software”

  32. A hint of an idea of a tiny selection of el vis devotees….

  33. El Vis is now leaving the building Thank you very much ELectronic VISitor control software with easy contractor manager Beware of expensive imitations

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