Associates’ Day 2008

1. Associates’ Day 2008 IATEFL Conference, Exeter, April 2008

2. Profile of the Group • How many of you are attending for the first time? • How many of you for the second? • Has anyone attended more than twice? • Turn to the person next to you and introduce yourself – and discuss what you hope to get from today • What do I hope to get out of today? Sara Hannam - Associates' Coordinator hannam@city.academic.gr

3. Which Countries Are Here? • Can you put your hand up if you are from XXXX? • Is there anyone whose country I have not mentioned? • Please add your name and details to the participant’s list • I will circulate the participant’s list after today by email so you can all get in touch with each other if you want to Sara Hannam - Associates' Coordinator hannam@city.academic.gr

4. DON’T FORGET THE ASSOCIATES IN THE EXHIBITION • The Associates’ Map of the World • Space to leave information about your organization and up and coming events Sara Hannam - Associates' Coordinator hannam@city.academic.gr

5. Why Be a Member of a TA? • Sense of achievement • . Acknowledgement • . Recognition • . Rewards • . Belonging to a good team • . Personal/professional development • http://associates.iatefl.org/resources/IATEFL%20TA%20Handbook_final.pdf • [Developing an Association for Language Teachers, Margit Szesztay ‘Teacher Associations at the Crossroads’] Sara Hannam - Associates' Coordinator hannam@city.academic.gr

6. And In Conclusion “I think there is still - perhaps more than ever - a need for teacherassociations which can instil in their members a strong sense of belonging to a widerinternational communityof caring and committed professionals. In order to do so, teacher associations have to become more conscious of what they can offer and of what helps or hinders their work. I believe in this way we can tap into the vast energy source that language educators can create together” Sara Hannam - Associates' Coordinator hannam@city.academic.gr

7. Feeding back progress on agreed initiatives from last Associates’ Day (Aberdeen 2006) Identifying areas that TAs would like to work on this coming year Providing an opportunity for participants to air their views on issues affecting TAs and/or TA relationships with IATEFL A forum for making suggestions  Other Aims for Today Sara Hannam - Associates' Coordinator hannam@city.academic.gr

8. Questions to have in Mind….. • This is my chance to get my questions answered • How Can IATEFL help my TA to do its job more effectively? • How can I share the experience of my TA with the group today in a way that will help IATEFL and its Associates to improve? • How can I get more involved in taking the initiatives discussed today forward to the next stage? • Feedback wall…….. Sara Hannam - Associates' Coordinator hannam@city.academic.gr

9. 9.30-10.00 Introductions & Outline of the Day  - Marion & Sara 10.00-10.30 Coordinator’s Report and Update - Sara 10.30-11.15 – Les, TESOL ARABIA – “Evaluating Success in your TA: The Case of Rapid Expansion” 11.15 - 11.45 – coffee break. Ask questions on the Wider Membership Scheme and hand in your bid forms - Glenda. Chat to Alison – Voices Editor 11.45-12.45 – TA Finances – A workshop – Sara & Silvija 12.45-1.30 – Syana & Ellie BETA Bulgaria “TAs going Public” 1.30-2.30 – lunch break – chat to Gavin Networking time 2.30-3.30 Working Regionally – George, Karen and Sara 3.30-3.45 – Sharing and Distributing TA Newsletters – Sara 3.45-4.00 – Coffee Break 4.00-4.30 – TAs and IATEFL SIGS – Sandie   4.30-5.00 Review of the Day - Action Plan for 2008-9 - Sara 5.00 Closing Raffle 5.15 – 6.00 – Networking – meet the SIGs. A chance for TA Representatives to meet IATEFL SIG Representatives 6.00 END OF ASSOCIATES’ DAY 2008 Programme for Today Sara Hannam - Associates' Coordinator hannam@city.academic.gr

10. A Word About Our Raffle… • We have a lot of countries represented here • But we could always have more • What reason would you give to encourage other TAs to attend Associates’ Day? • Anyone who comes up with a good reason and sticks it here to the wall will get a raffle ticket • It doesn’t matter if you repeat each other, but let’s try to get as many as we can! • I will then compile them into a text which we can send out to all associates • At the end of the day, we will raffle some books and other prizes Sara Hannam - Associates' Coordinator hannam@city.academic.gr

11. A word about our website… • Have you visited lately? • Have you used articles from the bank? • Have you looked at the information there? • www.iatefl.org Sara Hannam - Associates' Coordinator hannam@city.academic.gr

12. Issues Arising Since Final Agenda: • Contact Details for TAs – email reliability, registration with PAL • Is all the information getting through? • Please update your details – send updates to Craig Dennett – craig@iatefl.org • Reporting back to your TA on the discussions at Associates’ Day? Sara Hannam - Associates' Coordinator hannam@city.academic.gr

13. Minutes for the Day • Minutes to be taken of each session • VOLUNTEERS PLEASE!! • Deadline for the minutes to be sent to me is: Friday 16th May 2008 • 10.00-12.45 • 12.45-3.30 • 3.30-5.00 • THANK YOU! Sara Hannam - Associates' Coordinator hannam@city.academic.gr

14. NEWS FLASH****NEWS FLASH • ASSOCIATES’ COORDINATOR POST OPEN FROM APRIL 2009 • LOOKING FOR VOLUNTEERS • JOB OUTLINE AVAILABLE BY END APRIL 2008 – TO BE CIRCULATED ON PAL AND AROUND THE PARTICIPANTS FROM TODAY • IF YOU HAVE ANY QUESTIONS – ASK ME!! • THE SUCCESSFUL APPLICANT WILL RUN ASSOCIATES’ DAY 2009 JOINTLY WITH ME Sara Hannam - Associates' Coordinator hannam@city.academic.gr

15. Update on Associates Progress • From Aberdeen 2007 • Finance Questionnaire • Funding Information • Articles in “Voices” • Associates’ Articles Bank • Associates’ Website • Hornby Scholars • New Teachers’ Associations • New Style of Associates’ Day • Working Party on Positions • http://www.iatefl.org/downloads/To%20Speak%20or%20Not%20to%20Speak.pdf • Working Party on Democratic Structures • Regional Speakers’ Listhttp://associates.iatefl.org/resources/IATEFLAssociateSpeakersList.pdf Sara Hannam - Associates' Coordinator hannam@city.academic.gr

16. Open Discussion • Possible areas of development • In groups discuss possible areas of development for the IATEFL Associates’ Coordinator to take on for this year coming • What would help you? • What would you like to see happen? Sara Hannam - Associates' Coordinator hannam@city.academic.gr

17. TA Finances: a Workshop Feedback from the Financial Questionnaire

18. The Story So Far • At Associates’ Day 2007, I circulated a finance questionnaire • The raw data is located at: http://associates.iatefl.org/resources/TA-07-Finquest.pdf • My article on the results is located at http://associates.iatefl.org/resources/voices_200_pp22to23.pdf Sara Hannam - Associates' Coordinator hannam@city.academic.gr

19. The Questions….. • Members • Encouraging more members to join - how? • Should membership money be so essential to the survival of the TA? • Is there another way? Sara Hannam - Associates' Coordinator hannam@city.academic.gr

20. Continued • Should all TAs have a separate finance director? • If so, what qualities should this person have? • How could they ensure proper auditing and attention to detail? Sara Hannam - Associates' Coordinator hannam@city.academic.gr

21. Continued…. • How can TAs become sustainable? • What does sustainability really mean? • Is having a long-term view the answer? Sara Hannam - Associates' Coordinator hannam@city.academic.gr

22. Continued… • The changing nature of sponsorship? • When sponsors withdraw funding as the TA no longer fits in with the sponsors’ changing corporate aims? • When it is known that sponsors’ money is time-limited or piecemeal? • When the return expected by sponsors is unrealizable or at odd with the TAs mission statement? • Is there any other way of ensuring a sustainable income? Sara Hannam - Associates' Coordinator hannam@city.academic.gr

23. Continued…. • Marketing the Organization for Potential Sponsors • How can this be done? Does it work? • If not, why not? • Will this change the TAs belief and adherence to their own mission statement? Sara Hannam - Associates' Coordinator hannam@city.academic.gr

24. In Conclusion • Let’s summarise the points made….. • And now over to Silvija Andernovics, Deputy Associates’ Coordinator, for her session on funding for TAs Sara Hannam - Associates' Coordinator hannam@city.academic.gr

25. Sharing and Distributing Newsletters Brainstorming and Discussion

26. Sara Hannam - Associates' Coordinator hannam@city.academic.gr

27. Finding Out More…. • Does your TA have a newsletter? • Do you send a copy to IATEFL Head Office and to me? • It would be nice to have some insights into the work that TAs do and how their publications are produced • It would be good to discuss how we can utilise each other’s newsletters and exchange more ideas Sara Hannam - Associates' Coordinator hannam@city.academic.gr

28. Suggestions from the Floor? • What kind of contact would you like with each other’s newsletters? • Would it be easier to send it in electronic format to IATEFL? • Should we have a more extended session on this next year? • What would you like it to include? Sara Hannam - Associates' Coordinator hannam@city.academic.gr