Training and Instructional Design

1. Training and Instructional Design Unit 5: Building an Effective PowerPoint Presentation Lecture a This material (Comp20_Unit5a) was developed by Columbia University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number 1U24OC000003. This material was updated by Columbia University under Award Number 90WT0004. This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/4.0/.

2. Building an Effective PowerPoint Presentation Learning Objectives • Objective 1: Construct a script or storyboard for a presentation • Objective 2: Design a custom slide background for a training program • Objective 3: Demonstrate the appropriate use of color and text in a presentation • Objective 4: Embed graphics and video in a presentation • Objective 5: Use the appropriate use of ‘builds’ and ‘actions’ • Objective 6: Use the PowerPoint graph and chart functions for designing instructional materials • Objective 7: Demonstrate how to deliver an effective PowerPoint presentation

3. Your educational plan • Presentation goal • Specific learning objectives • Your audience • Learning needs • Learning style • Presentation environment • Live presentation • Stand – alone

4. Collect your visuals • Images • Pictures • Graphs • Corporate branding • Logos • Movies

5. Storyboard format • Use a text or graphic outline to create a storyboard for your presentation • A storyboard is a visual layout of the pictures and text you want on each slide • Use these templates to tell your story • 3 x 5 card • Post-it NoteTM

6. Mind mapping software electronic storyboard • Freemind • http://freemind.sourceforge.net/wiki/index.php/Main_Page • Vue • http://vue.tufts.edu/

7. Guidelines for your story • One message or idea per slide! • Keep it simple • Short bullets • Nouns and verbs • Small amount of text (audience will read ahead) • Simple charts, illustrations • Pictures instead of text whenever you can • If it does not fit on a slide, too complex, use handouts • Timing: 45 – 60 seconds per slide

8. Planning your presentation design • Check for official company design or create one with company logo and colors • Use standard formats and design if possible • Effective colors • Font size and style • Know what size display you will present on • Avoid high contrast colors that touch each other, and bright blue or red (hard to focus eyes) • Check colors on projector and environment – may washout if not enough contrast in a light room • Have some light so audience can see to write and interact

9. Building a basic presentation in PowerPoint • Use a variety of materials • Keep your training active • PowerPoint presentation should be part of training, but not all • Note that screenshots on following slides may be from an earlier version of PowerPoint

10. Getting started using PowerPoint • http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx • Familiarize yourself with the PowerPoint workspace • Name and save your presentation • Add, rearrange, and delete slides • Add and format text • Apply a more appropriate look to your presentation • Add clip art, SmartArt graphics, and other objects • Add hyperlinks • Check the spelling and preview your presentation • Learn about preparing to deliver your presentation

11. Beginning a presentation: use a blank presentation 5.1 Figure (Microsoft Office, 2007).

12. Choose slide layout to place text and graphics 5.2 Figure (Microsoft Office, 2007).

13. Add content: you can start typing in the slide placeholder 5.3 Figure (Microsoft Office, 2007).

14. Apply PowerPoint design themes to your presentation 5.4 Figure (Microsoft Office, 2007).

15. Apply PowerPoint design themes to your presentation (Cont’d – 1) 5.5 Figure (Microsoft Office, 2007).

16. Type styles 5.6 Figure (Zimmerman, J., 2010).

17. Type styles and sizes 5.7 Figure (Hall, M.V. and Zimmerman, J., 2012).

18. Type characteristics • Issues with cross platform presentations and missing fonts • ‘Missing bullet types’ is a chief complaint • Safe font choices • Arial • Comic Sans • Courier • Courier New • Georgia • Helvetica • Tahoma • Times • Times New Roman • Trebuchet MS

19. Add a new slide and apply a new layout 5.8 Figure (Microsoft Office, 2007).

20. Unit 5: Building an Effective PowerPoint Presentation, Summary – Lecture a • How to construct a script or storyboard for a presentation • Designing a custom slide background for a training program • The appropriate use of color and text in a presentation

21. Building an Effective PowerPoint Presentation References – Lecture a References: Altman, R. Why most PowerPoint presentations suck and how you can make them even better: second edition. Retrieved on September 15th, 2010 from http://freemind.sourceforge.net/wiki/index.php/Main_Page Retrieved September 15th, 2010 from http://office.microsoft.com/en-us/powerpoint-help/. Retrieved September 15th, 2010 from http://search.creativecommons.org/ Retrieved on September 15th, 2010 from http://vue.tufts.edu/ Tufte, R.E. The cognitive style of PowerPoint: pitching out corrupts within. Retrieved September 15th, 2010 from http://www.edwardtufte.com/tufte/powerpoint Wempen, F. (2010). Microsoft PowerPoint 2010 bible. Wiley Publishing, Inc, Indianapolis, IN.

22. Building an Effective PowerPoint Presentation References – Lecture a (Cont’d – 1) Charts, Tables and Figures: 5.1 Figure: Retrieved from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx 5.2 Figure: Retrieved from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx 5.3 Figure: Retrieved from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx 5.4 Figure: Retrieved from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx 5.5 Figure: Retrieved from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx

23. Building an Effective PowerPoint Presentation References – Lecture a (Cont’d – 2) Charts, Tables and Figures: 5.6 Figure: Zimmerman, J. (2010). Types of characteristics. Department of Biomedical Informatics, Columbia University Medical Center. New York, NY. 5.7 Figure: Hall, M.V. and Zimmerman, J., 2012 5.8 Figure: Retrieved from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx

24. Unit 5: Building an Effective PowerPoint Presentation, Lecture a This material (Comp 20 Unit 5a) was developed by Columbia University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number IU24OC000013. This material was updated in 2016 by Columbia University under Award Number 90WT0005.