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CAPITAL IMPROVEMENTS

CAPITAL IMPROVEMENTS. May 3, 2011 Income Tax Levy. CURRENT INCOME TAX RATE. 1.25% - $3,597,652 0.80% General Fund - $2,302,497 Public Safety (Police, Fire & EMS), Parks, Engineering, Economic Development, Finance & Administration 0.20% Capital Improvements - $575,624

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CAPITAL IMPROVEMENTS

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  1. CAPITAL IMPROVEMENTS May 3, 2011 Income Tax Levy

  2. CURRENT INCOME TAX RATE • 1.25% - $3,597,652 • 0.80% General Fund - $2,302,497 • Public Safety (Police, Fire & EMS), Parks, Engineering, Economic Development, Finance & Administration • 0.20% Capital Improvements - $575,624 • Maintenance and reconstruction of roads, replacement of vehicles and equipment, police cruisers, ambulances, fire equipment, facilities, and debt • 0.25% Parks Capital Improvements - $719,530 • Approved in 2002 for a 10-year period • Construction of Tippecanoe Family Aquatic Center, ball fields at Kyle Park and other parks improvements

  3. CITIZENS CAPITAL IMPROVEMENT COMMITTEE • 21 volunteers appointed to serve on CIP Committee to evaluate the long-term capital needs of the City and to make a recommendation on how best to fund those needs • Eliminated $2,340,322 in proposed projects • Recommended $20,087,762 in items/projects over the next ten years

  4. CITIZENS CAPITAL IMPROVEMENT COMMITTEE • Recommended Items/Projects • New Ladder Truck • Renovation/Expansion of Fire/EMS Station • Comprehensive Street Resurfacing Program • Franklin Street Reconstruction • Dow Street Reconstruction • S. Third Street Reconstruction

  5. INCOME TAX PROPOSAL • Recommended by Citizens Capital Improvement Committee and approved by City Council • 0.25% income tax increase effective July 1, 2011 • Dedicated to CAPITAL IMPROVEMENTS • 10-year duration • Continuation of current 0.25% Parks CIP income tax effective January 1, 2013 • Dedicated to CAPITAL IMPROVEMENTS • 10-year duration

  6. INCOME TAX PROPOSAL

  7. CITY FINANCES“Not like your home finances”

  8. TYPES OF FUNDS • 26 Separate Funds • General Fund • Special Revenue Funds – 8 • Swimming Pool Fund • Street Repair Fund • State Highway Fund • Debt Service Funds - 2 • Bond Retirement Fund • Special Assessment Bond Retirement Fund • Capital Outlay Funds – 5 • Capital Improvement Reserve Fund • Parks Capital Improvement Fund • Enterprise Funds – 7 • Electric Fund • Water Fund • Sewer Fund • Trust and Agency Funds – 3 • Medical Reimbursement Fund • Contractor’s Maintenance Deposit Fund

  9. CITY BUDGET

  10. 2010 Expenditures - $28,784,788

  11. GENERAL FUND - $5,693,472

  12. GENERAL FUND REVENUE

  13. PROPERTY TAXES - Mils City receives less than $0.03 of every property tax dollar paid

  14. GF TRANSFERS TO CAPITAL IMPROVEMENT RESERVE FUND (CIRF)

  15. CAPITAL IMPROVEMENT RESERVE FUND (CIRF) – 2010 REVENUE • 0.20% Inc Tax $ 575,624 • Transfers • General Fund $ 137,000 (Hartman Ave.) • Grants • State $218,760 (Main St. - Streetscape)

  16. CIRF - EXPENDITURES • 2010 Debt Payments = $263,054 • Police Station • Service Center • Fire Engine Pumper • CR 25-A Widening • Kinna Drive Extension

  17. CIRF - EXPENDITURES • ≈$300,000 remaining for • Police cruisers • Fire equipment • Medics • Information technology • Vehicles & equipment • Streets Maintenance and Reconstruction • Facilities Maintenance

  18. STREETS • 56 Miles of Street • 117 Lane Miles • Currently resurfaced an average of every 30+ years • 12-Year Program • 4.67 Miles Annually • $650,368 • 15-Year Program • 3.73 Miles Annually • $519,458 • 20-Year Program • 2.8 Miles Annually • $389,942

  19. STREET RESURFACING COSTS • 2002 $74,241 per mile • 2003 $95,038 per mile • 2004 $84,796 per mile • 2006 $99,820 per mile • 2007 $101,017 per mile • 2008 $166,667 per mile (N. Hyatt St) • 2009 $139,265 per mile (Evanston Rd)

  20. MAXIMIZING GRANT FUNDING • City has received over $15,000,000 in grants since 2001 for: • Street Improvements • Streetscape • Parks • Prairies/Wellhead Protection • Bikeways • Utilities

  21. STREETSCAPE, PHASE 2 – 2007/2008 • OPWC Grant $350,000 (33.0%) • ODOT (TE) Grant $302,236 (28.5%) • ODOT – Paving Grant $109,111 (10.2%) • City – Water Fund $137,536 (13.0%) • City – Electric Fund $ 77,651 ( 7.3%) • City – Sewer Fund $ 84,317 ( 8.0%) TOTAL $1,060,851

  22. N. HYATT STREET, PHASE 2 - 2008 • OPWC Grant $400,000 (42%) • Miami Co Engineer $135,000 (14%) • City – Capital Reserve $304,930 (32%) • City – Water $ 17,130 ( 2%) • City – Sewer $ 86,142 ( 9%) TOTAL $943,202

  23. TRAFFIC SIGNAL INTERCONNECT PROJECT – 2010/11 • OPWC Grant $214,800 (23%) • CMAQ Grant $423,700 (46%) • Electric $214,250 (23%) • Street $ 77,500 ( 8%) TOTAL $930,250

  24. City operations

  25. FT EMPLOYEES BY FUND

  26. FT GENERAL FUND EMPLOYEES • 40.25 Total FT GF Employees • 19.00 Sworn Police Officers • 3.00 Records Clerks – Police Department • 1.00 EMS Chief • 2.00 Utility Billing Personnel Directly Reimbursed By Utility Funds • 15.25Non-Safety Personnel Paid Out of General Fund

  27. FT GENERAL FUND EMPLOYEES BY DEPARTMENT

  28. FIRE DEPARTMENT • Fire Chief – Part-time • Volunteers/Paid On-Call • Many firefighters are City employees that are permitted to leave their jobs to answer fire calls, which allows the Fire Department to respond with adequate personnel. • Respond to over 430 calls per year • ISO Rating = 4, top 11% of fire departments

  29. FIRE COSTS • $137,106 Fire – 2010 Expenditures • - $73,357 Monroe Twp Fire Contract • $63,749 *$6.91 annual cost per resident

  30. Fire Department - Vehicles AgeExpected Life • 2004 Pumper (twp) 6 30 • 2002 Pumper 7 30 • 1997 Pumper 13 30 • 1994 Grass Truck (twp) 16 * 15 • 1994 Light Rescue 16* 15 • 1992 Tanker (twp) 18 30 • 1983 Pumper/Tanker (twp) 27 * 25 • 1982 Pumper 28 * 25 • 1975 Aerial (ladder) 35 * 30

  31. EMERGENCY MEDICAL SERVICES • 1 Full-Time Chief • 15 Part-Time Paramedics/EMT’s • 13 Volunteer Paramedics/EMT’s • Respond to 1,400 call per year

  32. EMS COSTS • $731,243 EMS – 2010Expenditures • $426,767 EMS Billing – City/Twp • $304,476 * $33.02 annual cost per resident

  33. FIRE/EMS COMPARISONS - 2009

  34. PUBLIC SAFETY COMPARISONS - 2009

  35. POLICE COMPARISONS

  36. Lane Miles Added to City Street Lane % Full Miles MilesIncTime • 1970 – Prior 31.7 78.8 -- 3 • 1971 – 1990 38.3 95.1 21% 4 • 1991-2010 59.0 154.2 59% 4

  37. Cost Cutting Measures Enacted by City • 2008 Combined Clerk of Council/CM Secretary Positions - $20,000 annually • 2010 Combined Street Supt/Parks Supt Positions - $32,000 (GF) $20,000 (Street Fund) • 2010 PT Engineer Position Eliminated $27,000 • 2010/11 FT Utility Billing Clerk replaced with PT $24,600

  38. Cost Cutting Measures Enacted by City • 2010/11 Electric Lineman Position Eliminated - $46,000

  39. Questions?

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