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US Department of Transportation - H azardous M aterials E mergency P reparedness Grant Program

US Department of Transportation - H azardous M aterials E mergency P reparedness Grant Program. Presentation for NASTTPO April 2012. Agenda. Program Overview and Grants Team Current Phase of the Program PHMSA Updates. Program Overview and Grants Team. PHMSA Mission.

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US Department of Transportation - H azardous M aterials E mergency P reparedness Grant Program

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  1. US Department of Transportation -Hazardous Materials Emergency PreparednessGrant Program Presentation for NASTTPO April 2012

  2. Agenda • Program Overview and Grants Team • Current Phase of the Program • PHMSA Updates

  3. Program Overview and Grants Team

  4. PHMSA Mission To protect people and the environment from the risks inherent in transportation of hazardous materials - by pipeline and other modes of transportation. • Preparedness and Response: To reduce the consequences (harm to people, environment, and economy) after a pipeline or hazmat failure has occurred.

  5. Hazmat Grant Program Purpose To increase State, Territorial, Tribal, and local effectiveness in safely and efficiently handling hazardous materials accidents and incidents and to encourage a comprehensive approach to emergency training and planningby incorporating the unique challenges of responses to transportation situations.

  6. The Hazmat Grant Programs

  7. Hazmat Grants Personnel Kyra Stewart, Sr. HMEP Grant Program Analyst Nancy White, Team Lead Crystal Catlett, Grant Specialist Suezett Edwards, Grant Specialist Lisa Reichenbacher, Grant Specialist Andre White, Grant Specialist Rose Achieng, Business Analyst Jasmine Clarke, Administrative Assistant ************* Windy Hamilton, RETIRED - 7 -

  8. Grant Specialist Assignments

  9. HMEP Program Phase: 2012 – 2013 Application

  10. Application and Award Processing Timeline NGAs released to grantee on September 30 2011-2012 Grant Cycle Pre-Announcement Activities Jan-April 1 Open Application Period April 1-June 1 PHMSA App Review 1 June 1-Aug 1 Review 2 Aug 1- Aug 15 Award Memo to OST for Concurrence Aug 15 – Sept 30 NGA Issued for Grantee Acceptance Sept 30-Dec 31 (90 days) Print and Sign NGAs Aug 15 – Sept 30 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Jan Feb Mar April May June July Aug Sept Oct Nov Dec Pre-Announcement Activities1 Jan 1- NLT March 16 Open Application Period NLT March 16 - May 1 PHMSA App Review 12 May 1-31 Award Memo to OST for Concurrence June 18-August 1 NGA Issued for Grantee Acceptance 3 HMEP: August 1-Sept 30 HMIT/SPSTG: August 1-Oct 1 (60 days) Review 22 May 31-June 18 Generate NGAs June 18-August 1 2012-2013 Grant Cycle NGAs released to grantee on August 1

  11. Hazmat Grant Application • Applications opened March 16, 2012 • Current and recent grantees were notified by email with proposed award amount and 3-year history of fund usage • Program: Grant Specialist or HMEP.Grants@dot.gov • Grants.gov: Carrie.Winslow@dot.gov / 617-494-3318

  12. Hazmat Grant Application Kit • Apply through Grants.gov • Forms • Application for Federal Assistance (SF-424) • Budget for Non-Construction Programs (SF-424A) • Assurances for Non-Construction Programs (SF-424B) • Combined Assurances (ED-80-0013) • Narrative • Agency Identification • Transportation Fees • Contact Information • Report of Progress • Program Goals and Objectives • Statement of Work for Upcoming Budget Period • SERC/LEPC Involvement • Supplies and Equipment

  13. Sample Application The Sample HMEP Application is one of PHMSA’s efforts to provide grantees with better application guidance. This document demonstrates a comprehensive and effective proposal of activities to be performed with HMEP Grant funds.  The sample application may be used as an example of how to organize application information.  Additional application information can be found in the Application Kit.

  14. 2012 – 2013 Application Guidance • Recommend placing additional emphasis on the following sections: • Program Goals and Objectives • List goals/objectives of training and planning activities and how they tie into program goals/objectives • Statement of Work • Statement of proposed activities or deliverables • Number of proposed activities or deliverables • Schedule of implementation • Budget Narrative • We are also clarifying that the Report of Progress information may be provided through Quarterly and Final Reports, rather than as a narrative within the application.

  15. 2012-2013 HMEP Application Evaluation Criteria • Agency/State goals and objectives identified? • SF-424A budget substantiated in the narrative? • Matching detailed? • Object Class Category correctly used? • Personnel costs charged to the program? • Indirect costs passed through to the program? • Planning/Training SOWs included? • Project costs allowable, reasonable, feasible? • Subgrant schedules provided?

  16. PHMSA Updates

  17. TheHMEP Grants Program Brand • PHMSA is committed to ensuring that the HMEP Grant Program is making strides in the area of process improvement.  This requires that the Grant Program monitor efficacy, increase outreach efforts with our grantees, and furthers its reach to the Nation’s first responders.  Grantees will be encouraged to administer high performing HMEP Grant programs within their States, Territories and Tribes.  To facilitate this process, the Grant Program will provide improved IT resources, increased contact with Grant Specialists, and better guidance.

  18. Action Plan

  19. Grant Program Priorities • Aligning Grant funded activities to PHMSA Priorities and Grant Program intent • Enhanced Outreach and Guidance • Web Site Enhancements • Webinars • Site Visits • Increased oversight of grantee • Financial Requests • Applications • SF-270s) • Reporting

  20. HMEP Activities Guidance • Updated to be more user friendly based on grantee feedback • Describes HMEP activities within the context of seven object class categories • Provides an updated list of example activities

  21. Site Visit Guidance for Grantees

  22. iSupplier Multi-year DOT Department-wide program to improve financial management • Grant Payments processing the first out of 11 Key Process Areas to be reengineered DOT-wide Implementation of a new Oracle Financials E-Business Suite platform • Streamlining of policies, processes, and related systems across DOT • Opportunity for DOT to recognize cost savings and efficiencies Implementation planned for late May 2012

  23. Hazmat Safety Assistance (HMSAT) Team HMSAT conducts One-Day Hazmat Transportation Workshops are designed to meet the needs of industry or the public safety community. These free one-day events are scheduled across the nation to help meet the needs of the local community. Presenter Request Form for HMSAT: http://www.phmsa.dot.gov/phmsa-ext/feedback/hmsatPresenterRequestForm.jsp

  24. Conference/Workshop Guidance • Take care when planning grant funded conference and workshops Suggested Pointers for Cost Savings: • Plan events at least 60 – 90 days in advance • Limit events to no more than 3 days • Avoid officially endorsed socializing during non-business hours

  25. Questions HMEP.Grants@dot.gov www.phmsa.dot.gov/hazmat/grants (202)366-1109

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