Dialogue with Leadership EVVE, Fact-of-Death, and the DMF

1. Dialogue with LeadershipEVVE, Fact-of-Death, and the DMF Rose Trasatti Heim NAPHSIS Project Manager June 5, 2013 Phoenix, Arizona

2. Background • Value of Public DMF impacted due to decline in coverage of death records • Jurisdictions have current/complete set of their death records • NAPHSIS/Jurisdictions contacted by Public DMF users • NAPHSIS convened a Fact-of-Death (FOD) Working Group • NAPHSIS adopted a policy to allow use of EVVE for death queries for administrative purposes, including to non-governmental entities • Recommend use of EVVE as FOD query solution • Protects confidentiality of the jurisdiction’s death data • Promotes a query approach vs. sharing/distributing death files • Developed EVVE Business Model and Marketing Plan • Merged the FOD WG into the EVVE Committee

3. Business Model/Marketing Plan Recommendations • Leverage Insurance Settlement Momentum • Need to more rigorously identify owners of unclaimed assets • Contact ACLI – American Council of Life Insurers • Determine business needs/requirements of Insurance Industry • Explore partnership with a corporation • NAPHSIS to identify expectations of partnership, working relationship • Develop an EVVE FOD pricing model • Customers will have regularly recurring transaction volume with low match rate

4. EVVE FOD Customers • Life Insurance Agencies • Unclaimed Property Settlement Compliance • Financial Institutions • Unclaimed Property Settlement Compliance, Credit Bureaus • Pension Management Companies • Federal/State/Local Governments • Department of State, Treasury Department, Secretary of State/voter registration • Law Enforcement/Courts – purge warrant list • Direct Mailing Marketing Groups – purge mailing lists • Medical Researchers/Hospitals/Oncology Programs – track former patients/study subjects

5. EVVE Vital Records Implementation Death Queries May 2013 Alaska 1890 Washington NH Maine VT Montana North Dakota 2000 Minnesota 1997 Oregon 2006 New York City MA Wisconsin Idaho South Dakota 1960 New York Wyoming 1979 Michigan RI CT Pennsylvania Iowa 2000 Nebraska 2000 NJ 1959 Nevada 1935 Ohio 1954 Indiana Utah 2000 DE 1980 Illinois WV Colorado MD California 1905 Virginia Missouri 2000 Kansas Kentucky 2000 DC 2004 N. Carolina 2001 Tennessee 1951 Arizona Northern Mariana Islands Oklahoma 1947 Arkansas 2000 New Mexico S. Carolina 2005 Georgia 1964 MS 1959 Alabama 2000 Guam LA Texas Florida 2005 Hawaii 1896 American Samoa On-line with EVVE for death queries (27) The year referenced indicates death data availability for EVVE verifications On-line with EVVE but for birth queries only U.S. Virgin Islands Puerto Rico

6. EVVE Death Data Fields • Name – First and Last (required), Middle and Suffix (optional) • Gender – required • Date of Birth – required • Date of Death – required • Father’s Last Name – optional • File Date and/or File Number (one of these fields is required) • Social Security Number – required • Either 9 digits or 9 digits with hyphens • Maybe variety for unknown and none – all 0’s or all 9’s • Place of Birth (State 2 character FIPS code) – required • Two character state FIPS code if born in the U.S. or Canada. • Outside the U.S./Canada use ZZ, Unknown, use XX

7. EVVE FOD Queries • Requester does not know if the person of interest is deceased, and if so where and when they died • Utilize the EVVE Broadcast Query feature • Jurisdictions control query access to their death data • Broadcast Query sent to all participating jurisdictions • Can be a ‘batch’ of broadcast queries or a ‘single’ broadcast query • Pricing will be different from verification/certification queries • NAPHSIS needs to develop pricing structure • Propose using NTIS pricing concept as a starting point – Each customer has Annual Subscription fee for queries

8. DOS Death Match Pilot • Proof-of-concept for death broadcast queries and death matching • Five participating jurisdictions • Jurisdictions adding SSN and POB fields • NAPHSIS implementing enhancement to incorporate SSN/POB • Once complete, EVVE-SI module needs to be upgraded • DOS will pull queries for each jurisdiction • Include a mix of known deaths as well as persons still alive • Queries will be run through EVVE in broadcast mode • Actual query results will be compared to expected results for evaluation

9. Proposed EVVE Broadcast Death Query Logic • Requester is required to provide FN, LN, DOB, Gender • Highly recommended that they provide POB and/or SSN • Requester may not have POB and SSN fields so they are considered optional fields – if entered they will be used to match • Broadcast results will identify each jurisdiction queried and the results • If SSN was used in the query and they get a match on all fields they can have confidence in the match • If SSN was not used, confidence in a match will be lower and they should follow up to make sure the match was on their person of interest • Match can return place of death and date of death

10. EVVE Enhancements Needed to support FOD Queries • Add SSN and POB fields to death query logic • Incorporate lessons learned from DOS death match pilot • Does current broadcast query submission and response logic need to be streamlined for high volume? • Will we need fuzzy matching logic, or can we retain exact match concept? • Incorporate broadcast pricing model • In discussions with current DMF customers to understand business needs • TBD enhancements as a result of discussions

11. Steps Needed • Jurisdictions need to be online with EVVE for Death Queries • Jurisdiction laws/statutes support administrative use of EVVE for FOD Queries • NAPHSIS needs to establish FOD query pricing model • Identify and implement system enhancements needed to support high volume FOD queries • Explore any potential legal issues, disclaimers needed • Develop standard contracts for EVVE FOD customers • Modify MOAs with jurisdictions • Streamline the onboarding of new customers • Marketing and outreach to FOD query customers

12. Contact Information • Rose Trasatti Heim • NAPHSIS Project Manager • 301-563-6001 • rtrasatti@naphsis.org • www.naphsis.org