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Electronic Verification of Vital Events (EVVE)

Electronic Verification of Vital Events (EVVE). Making Decisions for the Future. Where Are We Now?. Jurisdiction Participation. EVVE Implementation – May 2014. Washington. Maine. Montana. North Dakota. Minnesota. Oregon. VT. New York City. Wisconsin. NH. Idaho. South Dakota.

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Electronic Verification of Vital Events (EVVE)

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  1. Electronic Verification of Vital Events (EVVE) Making Decisions for the Future

  2. Where Are We Now? Jurisdiction Participation

  3. EVVE Implementation – May 2014 Washington Maine Montana North Dakota Minnesota Oregon VT New York City Wisconsin NH Idaho South Dakota Alaska MA New York Michigan CT Wyoming RI Pennsylvania Iowa Nebraska NJ Nevada Ohio Indiana DE Utah Illinois MD WV Colorado Missouri Virginia Kansas DC California Kentucky N. Carolina Tennessee Arizona Northern Mariana Islands Oklahoma Arkansas New Mexico S. Carolina Georgia MS Alabama Guam LA Texas Hawaii Florida American Samoa Puerto Rico U.S. Virgin Islands On-line with EVVE (52) Implementation in progress (0)

  4. EVVE Vital Records Implementation Birth Queries May 2014 Washington 1921 NH 1986 Maine 1988 VT 1909 Montana 1920 North Dakota 1870 Minnesota 1935 Oregon 1920 New York City 1920 MA 1953 Wisconsin 1979 Idaho 1911 South Dakota 1905 Alaska 1890 New York 2004 Michigan 1935 Wyoming 1935 RI 1940 CT 1993 Pennsylvania 1921 Iowa 1948 Nebraska 1989 NJ 1965 Nevada 1911 Ohio 1909 Indiana 1935 Illinois 1916 (starting with 2010) Utah 1951 DE 1935 WV 1900 Colorado 1903 MD 1940 California 1969 Virginia 1912 Missouri 1920 Kansas 1911 Kentucky 1911 DC 1935 N. Carolina 1971 Tennessee 1922 Arizona 1935 Northern Mariana Islands 2012 Oklahoma 1947 Arkansas 1935 New Mexico 1868 S. Carolina 1915 Georgia 1919 MS 1912 Alabama 1930 Guam 2012 LA 1912 Texas 1926 Florida 1930 Hawaii 1909 American Samoa 1985-2000 On-line with EVVE (52) Implementation in progress (0) Puerto Rico 1931 U.S. Virgin Islands 2010, 2014 The year referenced indicates birth data availability for EVVE verifications

  5. EVVE Vital Records Implementation Death Queries May 2014 Washington NH Maine 1988 VT Montana 2003 North Dakota 1973 Minnesota 1997 Oregon 2006 New York City 1920 MA Wisconsin Idaho South Dakota 1960 Alaska 1890 New York Wyoming 1979 Michigan RI CT Pennsylvania Iowa 2000 Nebraska 2000 NJ 1959 Nevada 1935 Ohio 1954 Indiana Utah 2000 DE 1980 Illinois 1999 WV Colorado MD California 1994 Virginia Missouri 2000 Kansas 2005 Kentucky 2000 DC 2004 N. Carolina 2001 Tennessee 1951 Arizona 1970 Northern Mariana Islands Oklahoma 1947 Arkansas 1980 New Mexico S. Carolina 2005 Georgia 1964 MS 1959 Alabama 2000 Guam LA \1963 Texas Florida 2005 Hawaii 1896 American Samoa On-line with EVVE for death queries (35) Puerto Rico 1931 U.S. Virgin Islands The year referenced indicates death data availability for EVVE queries

  6. EVVE Vital Records Implementation EVVE DMF – (Fact of Death Queries) May 2014 Washington NH Maine 1988 VT Montana 2003 North Dakota 1973 Minnesota 1997 Oregon 2006 New York City 1920 MA Wisconsin Idaho South Dakota 1960 Alaska 1890 New York Wyoming 1979 Michigan RI CT Pennsylvania Iowa 2000 Nebraska 2000 NJ 1959 Nevada 1935 Ohio 1954 Indiana Utah 2000 DE 1980 Illinois 1999 WV Colorado MD California 1905 Virginia Missouri 2000 Kansas 2005 Kentucky 2000 DC 2004 N. Carolina 2001 Tennessee 1951 Arizona Northern Mariana Islands Oklahoma 1947 Arkansas 1980 New Mexico S. Carolina 2005 Georgia 1964 MS 1959 Alabama 2000 Guam LA 1963 Texas Florida 2005 Hawaii 1896 American Samoa On-line with EVVE for FOD queries (22) In process of adding SSN/POB fields (3) Puerto Rico 1931 U.S. Virgin Islands The year referenced indicates death data availability for EVVE FOD queries with SSN and POB fields

  7. Funding EVVE: 2014

  8. Background • EVVE is a potential key service/product for NAPHSIS and the jurisdictions to help generate new revenue for us all • The Board decided to allocate funds to develop and promote moving EVVE forward and expand its functionality • Contract with Systems Made Simple for technical services: $ 148,000 (current contract ends in June; inclusion of enhancements to promote FOD query solution) • Contract with Cognizant for marketing services: $ 229,000 (goals: increase volume of transactions; expand user base)

  9. Board Decision • Consulted with our accountant, considered options • Decision: Secure a line of credit against our investment account for approximately $ 400,000 to cover EVVE related contracts and loan servicing (monthly payments) • Investment account: $ 1,316,849 (4/30/2014) • These allocations are preliminary and may change but are our best estimates at this time

  10. General Loan Terms (to be finalized upon initiation of contracts) • Balance: $ 400,000 • 3 to 5 year fixed loan • Rate: currently 4.2% -5.0% • Amortization: 10- 30 years • Estimated monthly payments: $ 2100 - $ 4100 • No prepayment penalty

  11. Advantages of Line of Credit Approach • Does not reduce our investment account which will still be earning money for NAPHSIS • Favorable loan rate • Allows for flexibility financing EVVE

  12. Where We Need To Go Completing EVVE

  13. Completing EVVE • The 5 major components of EVVE: • Birth Verifications • Birth Certifications • Death Verifications • Death Certifications • EVVE DMF – Fact of Death Queries • Reminder: The Board has Approved the use of EVVE for administrative uses for private sector entities.

  14. Completing EVVE We need EVVE to be OUR system that meets the needs of it’s customers, while generating revenue for the jurisdictions and NAPHSIS. • Full Jurisdiction Participation - Birth • Currently 52 of 57 jurisdictions have birth data • Several jurisdictions don’t have all the data from 1945 to the present • Some jurisdictions can’t do birth certifications • Some won’t allow verifications to certain agencies

  15. Completing EVVE • Full Jurisdiction Participation - Death • 35 of 57 jurisdictions have death data available • But some don’t have data available back to 1979 • NDI data should be available for states to get their EVVE death database up to date.

  16. Completing EVVE • Full Jurisdiction Participation – Fact of Death • Only 22 of 57 jurisdictions are ready • Have added the SSN/POB fields to their database • This is the component with the most barriers: • Allowing limited administrative querying for private sector users, such as pension plans and life insurance companies, is out of our norm. • Necessary to be the DMF replacement • State laws prohibiting disclosure need to be changed

  17. Completing EVVE • EVVE is our association system • Funding still available through June 2015 to install EVVE in the jurisdictions. • We need to stand together • I.E. – SSA EAB Negotiations (45% increase for all) • Our Solution vs. Gov’t Mandates or something else • We don’t want to be forced to provide our data in a manner we don’t control. • National Pricing Model – States all charging the same • Fraud Prevention Tool – You don’t want to be a target

  18. Revenue Example • Birth Verifications for 2013 ~ $211,000 • EVVE averages about 30,000 queries per month • Examples: • Large - $ 13,757.85 • Medium - $ 5,130.00 • Small - $ 787.50

  19. Revenue Example • If we can increase these volumes, you can see how the revenue increases: • Say the EVVE averages climbed to 500,000 queries per month (very possible) • Examples: • Large - $ 229,343.36 • Medium - $ 85,517.10 • Small - $ 13,127.63

  20. Revenue Example • If we can increase these volumes, you can see how the revenue increases: • Say the EVVE averages climbed to 500,000 queries per month (very possible) • Examples: • Large - $ 229,343.36 (New York City) • Medium - $ 85,517.10 (Kentucky) • Small - $ 13,127.63 (North Dakota)

  21. Revenue Example • Now we may have to alter our pricing structure to incentivize our new customers, but even if we cut our rate by 50%, these new volumes still generate a lot of new revenue: • Examples: • Large - $ 114,671.68 (New York City) - $ 13,757.85 • Medium - $ 42,758.55 (Kentucky) - $ 5,130.00 • Small - $ 6,563.82 (North Dakota) - $ 787.05

  22. What we need to discussin Seattle? Photo courtesy of Graphic Stock.com

  23. Homework for the Annual Meeting • We are not meeting our EVVE goals for various reasons, but now is the time to come together and make this work for all of us. • We need the full backing of all the jurisdictions in order to market EVVE as the answer. • We want you to get your EVVE juices flowing…

  24. Homework for the Annual Meeting • If your jurisdiction is not participating, why? • EVVE needs to become a priority • Legal issues? • Then we need to look into changing those laws. How? • Revenue issues? • EVVE is a solution, not a hindrance. You saw the example! • Technical issues? • EVVE should be able to work with any database. Specifics? • It is simply not that hard to install and configure • Reminder: June 2015 funding deadline is fast approaching • If your jurisdiction is participating, be prepared to offer ideas and assistance to your fellow jurisdictions. How you made it work in your state!

  25. Questions on What is Expected?

  26. EVVE Contacts • EVVE Committee Co-chairs • Lou Saadi (KS) • Darin Meschke (ND) • NAPHSIS • Rose Trasatti Heim • Let us know how we can help…

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