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Workshop 2. BEST PRACTICES TO ADDRESS WEAKNESSES DETECTED BY THE COMMISSION CONTROL MISSIONS. Summary from questionnaire. From the Commission control missions: Direct aids: In the SPS, the eligibility of temporarily no cultivated areas and allocation of entitlements.
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Workshop 2 BEST PRACTICES TO ADDRESS WEAKNESSES DETECTED BY THE COMMISSION CONTROL MISSIONS Summary from questionnaire
From the Commission control missions: Direct aids: In the SPS, the eligibility of temporarily no cultivated areas and allocation of entitlements. Quality and updated of the LPIS. Method of measurement of areas. Reach the objectivity is a challenge. Assessment of over-declarations of areas. Non compliance by PA inspectors in relation to the deduction of ineligible features or ineligible land. Timely execution of controls (i.e. retention period in animal premiums). Retroactive recovery procedures. Sanctions implementation and calculation of reduction. (i.e. intentional failures) Risk analysis. a) Could you briefly point out the weaknesses detected by the Commission control missions in the current period on direct aids, market measures and rural development (separately for axis 2 and the other axis) in your country?
From the Commission control missions: Cross compliance Direct aids: Insufficient controls of minimum-requirements. Sanctions implementation and calculation of reduction. Too low percentages for sanctions. Not enough quality controls. Timely execution of controls. a) Could you briefly point out the weaknesses detected by the Commission control missions in the current period on direct aids, market measures and rural development (separately for axis 2 and the other axis) in your country?
From the Commission control missions: Market measures: Fruit and vegetables: Eligibility of operational programmes measures. Deficient controls by custom services in relation to export refunds. Wine: Determination of forfeit aids. Programme for deprived persons: Maintain audit trail, ensure that applied sanction for charity organizations should be proportional to inadequacy extent, loss incurred and administrative costs of applying the sanction. a) Could you briefly point out the weaknesses detected by the Commission control missions in the current period on direct aids, market measures and rural development (separately for axis 2 and the other axis) in your country?
From the Commission control missions: RDP – Axis 2: In the SPS, the eligibility of temporarily no cultivated areas and allocation of entitlements. Quality of the LPIS. Ensuring of full traceability of administrative checks. Controls of fertilization level. Determination of number of animal on-the-spot checks. Delays in finalization of administrative controls on claims. Risks analysis. Checking of forage areas. Sanctions proportionality. Problem of verifiability of several commitments. a) Could you briefly point out the weaknesses detected by the Commission control missions in the current period on direct aids, market measures and rural development (separately for axis 2 and the other axis) in your country?
From the Commission control missions: RDP – Other Axis: Eligibility of beneficiaries. Eligible expenditures (TVA and general expenditures). Administrative controls. Minimum requirements of environment, animal welfare, hygiene… Start time of investment. Insufficient audit trail. a) Could you briefly point out the weaknesses detected by the Commission control missions in the current period on direct aids, market measures and rural development (separately for axis 2 and the other axis) in your country?
From the Member States: The Commission auditors request data and figures from the PA instead of Coordinating Bodies. The announcement of the visit and request of information from the Member States in a short period of time. It should be convenient a short summary with the main findings prepared on a regular basis by Commission and made it available to all MSs. Several problems come from a delayed adoption rules and regulations stated by the EC, leading to untimely and (or) inappropriate implementation in the application processing system. a) Could you briefly point out the weaknesses detected by the Commission control missions in the current period on direct aids, market measures and rural development (separately for axis 2 and the other axis) in your country?
MSs, in general, agree that control statistics are an objective way to make a programme of the control mission. Auditors request of information it’s made in different times and therefore it’s quite frequent that the figures change. The definition of the control statistics by Commission is, especially for rural development measures, partly unclear. Control statistics is valid in the EAGF missions but not in EAFRD, due to the time of aid is not linked to a period. Having more comparative information and statistics from the Commission for the entire EU, would allow MSs to evaluate the effectiveness of their control systems compared to other results. Control statistics should be sent by the MSs only once a year together with the certification of accounts. b) The Commission emphasizes the importance of the control statistics as a key information source in order to prepare the programme of control missions. What do you think about that?
Implementation of Commission recommendations is a difficult challenge, due to the need to introduce the changes in manual proceedings or national laws. The main challenges are limited to human and financial resources to make on-the-spot checks for direct support. Beneficiaries should collaborate to notify changes to land parcels, eligibility, etc… The IT implementation and the training of the staff. It necessary a cost/benefit about the implementation of the Commission requirements. Conformity clearance should be preventive in some cases in order to improve the implementation of the regulations. c) Which have been the main challenges or problems in your country when implementing those findings in Commissions missions on direct aids, market measures and rural development (separately for axis 2 and the other axis)?
PAs have introduce a quality management system according to international accepted standards. The agro-environmental and many of the article 68 measures have been fully integrated into IACS and LPIS. Introduction of only controllable commitments. Control indicators catalogue that defines per measure the exact time of the on-the-spot check. Support measures of axis 2 are more difficult than in other axis. d) Commission has emphasized the importance of verifiability of the commitments and also of controls of those conditions related to granting of aid. How has this been introduced in your RDP or other new support schemes?
MSs have, in addition to the internal audit, other quality controls under the internal control services. Reperforming a minimum percentage of on the spot controls in order to evaluate the quality of the work of the inspectors. Importance of the continuous training and feed-back to the paying agency staff. Some MSs do a yearly Plan Check Analysis. e) Do you have your own Audit system (additional to the Internal Audit) in order to minimize the weaknesses of your administrative managing and control system. What are your experiences?
