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UW Managed Print Services MPS MEASURE / MANAGE / SAVE

UW Managed Print Services MPS MEASURE / MANAGE / SAVE. Katy Folk-Way, Creative Communications, kfolk@uw.edu Carla Helm, Procurement Services, chelm@uw.edu MPS website: http:// f2.washington.edu/mps/home. History. Initial “ Printopia ” Lean Team formed in 2010 to address challenges:

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UW Managed Print Services MPS MEASURE / MANAGE / SAVE

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  1. UW Managed Print Services MPSMEASURE / MANAGE / SAVE Katy Folk-Way, Creative Communications, kfolk@uw.edu Carla Helm, Procurement Services, chelm@uw.edu MPS website: http://f2.washington.edu/mps/home

  2. History • Initial “Printopia” Lean Team formed in 2010 to address challenges: • Numerous suppliers/invoice problems • 1,600 copiers/16,000 printers • No standardization • Unmanaged devices • Paper reduction mandate from state • Obsolete toner cartridges • Energy costs • RFP issued 2012 • Contract awarded to Ricoh Feb. 2013

  3. UW Goals • Reduce number of devices on campus • Reduce environmental impact • “Hard” cost savings by leveraging UW’s volume • “Soft” cost savings by simplifying process • Strategic relationship with single supplier • Campus-wide program

  4. How the Program Works • Contact MPS team  MPS website • Set up time to perform assessment of printing/copying environment • Gather data • Ricoh sends proposal based on assessment • Dept reviews proposal • Dept signs order form (4 year term) • “Cost per copy” program – no more leases • Bill monthly through ISD process (no p.o.)

  5. Benefits to Campus Departments • Lower cost over traditional lease (25% savings) • Standardized models • Ricoh manages devices • No more obsolete toner cartridges • Simpler process – no P.O. needed! • Fewer devices to manage (consolidation) • Improved data security • Flexibility to make changes if situation changes

  6. Progress Made • MPS Website • Intake process through website • Billing process through MPS – no need to create PO’s • 50+ department assessments completed • 180 devices placed • Measurable “hard” cost savings of 30%

  7. Before…

  8. After...

  9. Resources MPS website: http://f2.washington.edu/mps/ Contacts: • MPS Team email: uwmps@uw.edu phone: 206-543-3233 • Carla Helm, Contract Manager chelm@uw.edu phone: 206-543-8056 • Armand Bulaoro, MPS Administrator, almond@uw.edu phone: 206-543-3233 • Becky Monette, Ricoh Account Executive, becky.monette@ricoh-usa.com phone: 253-686-1459

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