Emergency Procedures for the Department of Anthropology

1. Emergency Procedures for the Department of Anthropology

2. Department of AnthropologyIIPP Question: What is the IIPP and how does it concern me? Answer: The “IIPP” is the Injury and Illness Prevention Plan. It outlines and identifies your job hazards and contains documentation of training and department inspections to ensure safe performance within the workplace. It is required by both state and federal law.

3. Department of AnthropologyIIPP Where is it? There is a copy maintained in the Anthropology Main Office (328 Young Hall) at all times. There is also a copy maintained by the Department Safety Coordinator, Elizabeth Guerra, and the Alternate Department Safety Coordinator, Lisa Deitz in Room 119 Young Hall.

4. What hazards am I exposed to and what can I do to prevent injuries/illness? Ergonomics Slips, Trips & Falls Tools & Safety Paper cutter Violence Emergency situations Chemicals Ozone Asbestos

5. Hazards 1. Reduce risk factors from ergonomic-related injuries by completing the Computer Ergonomics Workbook (See the Safe Work Practices Manual in the main office for more information.)

6. Hazards 2. Avoid common office injuries by reviewing the Office Safety Checklist and Resource Guide at the EH&S website. (http://ehs.ucdavis.edu/ergo/office/ofc_sfty1.cfm)

7. Hazards 3.Personnel in the main office are more likely to be asked for assistance in dealing with an emergency situation such as a bomb threat or other acts of violence, fire, earthquake, serious injury, or building evacuation. Plan how you would personally react to these situations. Become familiar with the Dept. Emergency Plan.

8. Hazards 4. If you encounter a letter or package that appears to have been tampered with, damaged, or looks suspicious, do not touch, move, smell, or tamper with it. Notify your supervisor, the Principal Investigator, and/or UC Davis Police immediately.

9. Hazards 5. Some copy machines, laser printers and fax machines emit small amounts of ozone. These low levels of ozone can cause headaches and eye, nose, and throat irritation. Care should be taken in locating ozone-emitting devices. Filters on devices equipped with ozone filters should be replaced annually. Those with sensitivity to ozone may need to take additional precautions including breaking up work with ozone-emitting equipment with other tasks. Consider any hazards that other equipment you work with might pose.

10. Hazards 6.Small hand and electric tools are occasionally used to assemble furniture and office partitions. Tools used include hammers, wrenches, screwdrivers, and power drill. Care must be used in using all hand tools, including use of appropriate safety equipment.

11. Hazards 7.The paper cutter can cause lacerations. Make sure the lever is down before leaving the cutter. 8.Young Hall has been identified as having asbestos in every classification (ceiling tiles, walls, pipe wrappings, floors, etc.). None of these surfaces should be disturbed if its asbestos content is unknown. Discovery of new disturbances should be reported to EH&S.

12. Hazards 9. To reduce your exposure to hazardous materials, food, beverage, medicine, tobacco, chewing gum, and cosmetics are forbidden in animal areas and laboratories where chemical, biological and radioactive materials are used or stored.

13. Hazards 10.Become familiar with the proper procedures of storing personal items (ex. bags, bikes, etc.) in or around your work area. Do not store your belongings in common areas. All hallways and corridors must remain free of storage or obstacles at all times. If you are required to share workspace or perform work in someone else’s personal work area, be aware of obstacles, and be mindful and considerate of those around you. If you recognize a hazardous working condition, report it immediately to your supervisor. Do not reenter the area until you have been instructed that it is safe to do so.

14. Hazards 11.Be familiar with the campus fire nets that relate to your workplace. For instance, it is against the fire code to make permanent use of extension cords or temporary power taps in any campus building. These fire nets can be found online at http://fire.ucdavis.edu/firenets.php.

15. What do I do in the event of anEMERGENCY? IF YOU HEAR A FIRE ALARM, EVACUATE IMMEDIATELY. THERE ARE NO FALSE ALARMS. Use stairways to evacuate the building. DO NOT USE THE ELEVATOR. If time permits, collect your valuables (e.g., car keys), turn off all laboratory / office equipment, lock away sensitive items, leave the lights on, and close, but do not lock your door. If you see or smell smoke, drop to the ground to exit as there may be toxic paint and plastic fumes in the smoke.

16. What do I do in the event of anEMERGENCY? In the event of an emergency, evacuate to the Building Assembly Area, which is the lawn south of Young Hall, between Voorhies and Young. Remember to stay as far away from the building as the building is tall. DO NOT LEAVE. Roll call will be taken to ascertain whether anyone seen in the building that day might be trapped inside. DO NOT RETURN TO THE BUILDING to find others. The safety coordinator will inform the fire personnel which persons are missing and where they were last seen. Building Assembly Area Young Hall BUILDING ASSEMBLY AREA Voorhies

17. What if there is a FIRE? If you see a fire, go directly to the nearest alarm and pull the alarm. There will be no sound, only a silent alarm to the fire department. Call 911 to confirm that it is a true alarm. The first fire official on the scene will determine whether evacuation of the building is necessary. If so, the building alarm will be activated. Contact the Department Office (752-0745/ Room 328) so the safety coordinator can assess the situation. Do not attempt to fight the fire unless you know how to use an extinguisher and the fire is small.

18. What if there is an EARTHQUAKE? In a severe earthquake, you will find standing or walking almost impossible. If you can, crawl under a desk to protect yourself from falling objects and flying glass. If you are near an open doorway, stand beneath it to protect against ceiling collapse. After the tremors have stopped, leave the building if possible and report to the Building Assembly Area. Be aware of potential hazards such as falling glass, objects stored up high, broken chemical containers, dangling power lines or ruptured water/sewer pipes. Aftershocks might also occur as you attempt to evacuate. Initial rescue efforts will be concentrated on saving lives rather than property and you should be prepared to perform first aid and otherwise assist those who have been injured.

19. What if there is aBOMB THREAT? If you receive a threatening phone call or a bomb threat on your telephone, signal a co-worker via a pre-arranged signal. The co-worker should immediately call 911 to notify the University Police. Keep the caller talking as long as possible and make written notes. Get as much information as you can on the location of the caller and the bomb. Use the form on the next page as a guide and to write down information. As soon as the caller hangs up, call 911 if this has not already been done, then contact the Department Office (752-0745/ Room 328). Always give the name of the building, the room number, your name, and telephone extension number. DO NOT SEARCH FOR THE BOMB, but be sure to report any unusual or suspicious looking objects in your work area. Do not touch any unfamiliar objects. Do not attempt to initiate a building evacuation. The decision to evacuate will be made by the Police Department and the Department Head. If the decision is made to evacuate, go to the Building Assembly Area and wait for roll call.

21. What do I do after hours? Night, Weekend, and Holiday Operations During night, weekend or holiday operations, all department employees will follow the guidelines discussed here and in the departmental Emergency Action Plan. However, Safety Coordinators are often absent during these periods, so individuals and shift supervisors must report injuries directly to the on-scene incident commander. In addition to calling 911, persons working during the night, weekends, and holidays please contact at least one of the following department personnel in case of an emergency: Dept. Safety Coordinator: Elizabeth Guerra at 707-246-4503 Alternate Safety Coordinator: Lisa Deitz at 530-383-2080

22. Persons with Mobility Impairment The following guidelines will assist differently abled employees with emergency evacuation. Visually Impaired: • Describe the nature of the emergency to the person. • Offer to guide the person and ask if he/she prefers to take your elbow. • Advise the person about the evacuation route. • Take the person to the Building Assembly Area. Hearing Impaired: • Never assume a hearing impaired person can lip read. • If the person did not hear the warning or alarm, write down the type of emergency and direct them to the emergency exit. • Offer to walk with the person to the exit. • Take the person to the Building Assembly Area. Persons using Crutches, Canes, or Walkers: • Describe the nature of the emergency. • Offer to guide the person and ask if he/she prefers to take your elbow. • Advise the person about the evacuation route. • Take the person to the Building Assembly Area. Persons using Wheelchairs: • Describe the nature of the emergency. • Ask the person how you can help him/her to exit the building. • Always follow the instructions of the wheelchair user. • Do not remove a person from a wheelchair unless they agree to such a procedure. • Some electric wheelchairs can weigh 400 lbs. If needed, use a minimum of four injury-free employees with strong backs to move the chair without the battery. Follow correct lifting techniques. • Take extra care for wheelchair users attached to a respirator. Detach and test the portable respirator unit prior to disconnecting the battery operated respirator. Unconscious Person in a Wheelchair: • Call 911. • Give your name, department, and phone number. • Describe the situation and where you will meet emergency personnel. • If you are unable to meet emergency personnel outside, ask someone in your unit to escort emergency personnel to your location. • If immediate evacuation is required, do what is required to exit safely. • Follow all instruction from the emergency dispatcher.

23. Meanwhile…What can I do to prepare for an emergency? What are my responsibilities?

24. What you can do: Safeguard your research In 1994, the CSU Northridge campus was immensely damaged by an earthquake of a magnitude of 6.7 and several significant aftershocks. Regardless of the emergency plans and precautionary tactics taken by the campus, a disaster such as this one could not have been avoided or predicted. To view a clip from the documentary movie of the Northridge earthquake, Academic Aftershocks, click on the chapter title (for those who do not have RealPlayer, follow the link below to the video and view the chapter, “What a Disaster!”) RealPlayer: "What a Disaster!" OR The full video can be viewed at: http://safetyservices.ucdavis.edu/emergency-management/additional-emergency-planning-documents/academic-aftershocks-how-csu-northridge-worked-through-the-aftermath-of-the-northridge-earthquake/?searchterm=northridge%20earthquake In the event of such an emergency, it is difficult to predict WHEN or IF AT ALL you will be allowed back into the building. Protect yourself from such a disaster by keeping regular backups of your work in a safe offsite location. Try to avoid storing irreplaceable possessions and research in your office, and maintain documentation in a safe and secure location.

25. What should I backup? At a minimum, you should backup your most important work and other files that would be difficult to replace. For example: -Theses -Research Data -Final Papers -Pending Publications -Address Books, etc. DON’T LET THIS HAPPEN TO YOU

26. It is your responsibility to: • be aware of the potential occupational hazards in general in the work area and associated with your job assignment. • be familiar with the Department emergency and evacuation procedures. • be familiar with the safe work practices which indicate the work conditions, practices, and personal protective equipment required for your job title. • be familiar with chemical spill procedures (if applicable), and the hazards of any chemicals to which you may be exposed. (It is your right of access to information contained on material safety data sheets for those chemicals, and your responsibility to know how to understand this information.)

27. It is your responsibility to: • train employees and students under your supervision (if applicable), in the appropriate areas of safety and precautionary tactics, and to make your employees and students familiar with the Department IIPP (Illness and Injury Prevention Program), Emergency Plan, and Safe Work Practices Manuals available in the Department office (Room 328 Young Hall). • be familiar with the disciplinary procedures the employer will use to enforce compliance with safe work practices.

28. It is your right to ask any questions, or provide any information to the employer on safety either directly or anonymously without any fear of reprisal. Training Subject: Annual Departmental Emergency and Job Safety TrainingResources: The Anthropology Department Emergency Plan, The Anthropology Department Injury and Illness Prevention Program (IIPP), and the Safe Work Practices Manuals, all of which are available for review in the Department Office (Room 328 Young Hall) and in 119 Young Hall.Please direct any questions regarding this training to the Department Safety Coordinator, Elizabeth Guerra at 752-8280 or enguerra@ucdavis.edu