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AmeriCorps The Data Collection Dilemma: Which Method is Best for You?

AmeriCorps The Data Collection Dilemma: Which Method is Best for You?. July 2006 By Nouha Shwehdi & Ruby Camacho. Note cards- Please write down the problems you currently face with data collection & reporting Introductions Goals and Objectives of session:

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AmeriCorps The Data Collection Dilemma: Which Method is Best for You?

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  1. AmeriCorps The Data Collection Dilemma: Which Method is Best for You? July 2006 By Nouha Shwehdi & Ruby Camacho

  2. Note cards- Please write down the problems you currently face with data collection & reporting Introductions Goals and Objectives of session: • Determining the purpose of data collected • Effective communication strategies • To present alternative methods of collecting data • Efficient and effective ways to compile your progress report data What skills will attendees learn: • Gathering data efficiently • Using free online survey resources to fit your organization • Effectively brining all data together • Making sense of it all

  3. IntroductionsWho we are & Who we work with ? University of Illinois at ChicagoCenter for LiteracyAmeriCorps Project MOREFAST/CCEE

  4. Chicago Center for Early Education (CCEE) Goals • Enhance the quality of early childhood programs by providing resources and networking opportunities for teaching staff • Increase the support available to parents on childcare and parenting issues and • Promote the use of technology to access information and resources for families and young children. Resources Available • Comprehensive collection of materials on early childhood issues including books, periodicals, reports, activity boxes, audio and video tapes, and computer software. • Teacher/parent workspace • Laminator, scanner, bookbinder, paper trimmer, and letterpress to create materials for use at home or in the classroom. • Training/meeting area. • 15-station computer lab

  5. Activity- “Knots of People”

  6. Data Collection What type of data does your organization collect? • Volunteer information (how many, hours served, attendance) • How many people has your organization served • Sign-in sheets (also tracks visitors) • Member hours (timesheets) • Student progress (test scores, writing scores) • Workshop Feedback (how many were conducted, evaluations, surveys) • Member Files • Personal Information • Evaluations

  7. Common Methods Used For Data Collection • Logs and tallies • Excel spreadsheets • Timesheets • Others????

  8. Challenges of Data Collection • Discuss Note cards • Accuracy • Ability to manage data • Communication • Others

  9. Sample Data Collection MethodsMember Hours

  10. Member Timesheets Continued

  11. Member Evaluations

  12. On-Line Reporting System

  13. On-Line Reporting System Continued

  14. On-Line Reporting System Continued

  15. Pros -data is accessible from any computer with internet access -data can be sorted in a variety of ways -excel sheets are generated -totals are retrieved easily Cons -human input errors -staff’s phobia with reporting systems -staffs familiarity with navigating the site -inputting data in a timely manner Using an On-line systemPros & Cons

  16. Free Internet Resources Benefits of surveymonkey.com- free - useful to obtain feedback

  17. Survey Monkey • Statistics/Results • Creating evaluation surveys

  18. Members Files • What documents are necessary? • What can be thrown out?

  19. Summary • There are various methods of collecting data. • What methods will work best for your organization? • Think about the skills required to collect the data. • Is the person collecting the data comfortable using a particular software program/method? • Decide what items are really necessary and which can be eliminated.

  20. Any questions?Suggestion? Thank you for your time  Nouha Shwehdi nshwehdi@uic.edu Ruby Camacho rcamac1@uic.edu University of Illinois at Chicago AmeriCorps Project MORE FAmily STart Learning Centers 1640 W. Roosevelt Rd, Room 646 (M/C 148) Chicago, IL 60608 Phone: 312-355-4227 Fax: 312-996-9102

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