CIS111 Basic PC Literacy

1. CIS111 Basic PC Literacy Formatting Text and Paragraphs Editing Documents

2. Formatting with Fonts • Formatting text with fonts is a powerful way to alter the appearance of a document. • A font is a complete set of characters with the same typeface or design. Each font has a specific design and feel • Serif fonts have a small stroke, called a serif, on the ends of characters, and are often used for body text. Times New Roman Garamond Book Antiqua Californian FB • Sans serif fonts do not have a serif, and are often used for headings. Arial Rounded MT Bold Comic Sans MS Franklin Gothic Demi Papyrus

3. Formatting with Font Size Changing the size of text, or the font size, is another way to determine the impact of text • Font size is measured in points • A pointis 1/72 of an inch • The default font size and font for a new Word document is 11-point Calibri. Two ways to change the font: • Use the FONT group on the Home tab. • Use the quick toolbar that appears when you select a word or words. Before you can change the font size, you must select the text.

4. Formatting with Font Color You can also change the font color. Two ways to change color: • Use the Font group on the Home tab. • Use the quick toolbar that appears when you select a word or words. Note: The button to the left of the font color button is the text highlight color. Use this sparingly. Before you can change the font color, you must select the text.

5. Adding a DROP CAP • A drop cap is a large initial capital letter, often used to set off the first paragraph of an article or chapter. • To insert a drop cap, use click the Drop Cap button on the Insert tab in the Text group. • To change drop cap, click thedown-pointingarrow andclick DropCapoptions. 2-line drop 3-line drop

6. Changing Font Styles BOLD - Makes text darker and thicker. ITALIC - Makes slanted text. UNDERLINE - Adds emphasis to text. Three ways: • Use the buttons on the Font Group. • Use the Font Dialog Box by clicking the arrow in the Font Group. • Shortcut keys: CTRL + B (bold) CTRL + I (italicize) CTRL + U (underline) Before you can change the font size, you must select the text.

7. Changing Font Effects Font effects using the Font dialog box.You can add: • Superscript • Subscript • Shadow • Outline • Emboss • Engrave • Small caps Before you can change the font size, you must select the text.

8. Using the Format Painter • The Format Painter allows you to copy the format setting applied to selected text to other text. • Used to copy multiple format settings or individual ones. • To do this: • Highlight the text that you want to copy the format FROM. • Click (or double-click) the Format Painter button. The cursor will change to a paintbrush. • Click the text that you want the format copied TO. To use ONE time: Click the Format Painter button once to apply the format settings to one item. To use MULTIPLE times: Double-click the Format Painter button to activate the Format Painter and apply settings to multiple items. Click button again to deactivate.

9. Changing Font Styles and Effects • Character-spacing effects • Apply character-spacing effects using the Character Spacing tab in the Font dialog box • Change the width, or scale, of characters • Change the spacing between characters • Raise or lower characters relative to the line of text

10. Changing the Case of Letters • Change letters from uppercase to lowercase and vice versa. • Use the Change Case button in theFont group on the Home tab. Character-spacing • Apply character-spacing effects using the Character Spacing tab in the Font dialog box. • Change the width, or scale, of characters. • Change the spacing between characters. • Raise or lower characters relative to the line of text.

11. Changing Line Spacing • Adding white space to a document canmake it easier to read. • Increase space between lines usingthe LineSpacinglistarrow. • You can also use the quick keys: CTRL + 1 = single spacing CTRL + 2 = double spacing CTRL + 5 = 1.5 line spacing You can also change the paragraph spacing by using the Paragraph dialog box. You do this by going to the Home tab > Paragraph group. Click the dialog box arrow.

12. Changing Paragraph Spacing Increase space between paragraphsusing the Before and After text boxes in the Paragraph group on the Page Layout tab. You can also change the paragraph spacing by using the Paragraph dialog box. You do this by going to the Home tab > Paragraph group. Click the dialog box arrow.

13. Quick Styles • Apply multiple format settings in one step with a style. • A styleis a set of format settings that are named and stored together. • Styles can include character and paragraph format settings. • Apply Quick Styles by selecting style from Quick Style gallery.

14. Aligning Paragraphs Paragraphs are aligned relative to the left and right margins • Left-alignedtext is flushwith the left margin andhas a ragged right edge. • Centered text is positioned evenlybetween the margins. • Right-aligned text isflush with the rightmargin. • Justified text is flush withboth the left and right margins. Buttons on the Home tab > Paragraph Group CTRL + L CTRL + E Quick CTRL + R Keys CTRL + J Home tab > Paragraph group.

15. Aligning Paragraphs • Format a document using themes • A theme is a complete set of theme colors, fonts, and effects • Preview a theme before applying it • Click the Themes button in the Themes group on the Page Layout tab to select and apply a theme

16. Working with Tabs Tabshelp you to align text vertically at a specific location on a page. • A tab stop is a point on the horizontal ruler that identifies a text alignment location. • By default, tab stops are located every ½” from the left margin. • You can create custom tab stops. • Text can be aligned to the left, right, or center of a tab stop, or aligned with a bar character or decimal point. Tab indicator Left tab stop Right tab stop Tabbed text left-aligned Tab leader Tabbed text right-aligned

17. Working with Tabs Set tabs using the ruler • Click the tab indicator at the left end of the horizontal ruler to select the type of tab (left, right, centered, etc.) • Set the tab by clicking the ruler at the location you want the tab stop to be. • Tab stop applies to the active paragraph or selected paragraphs. • To change the tab stop, simply click and drag a tab stop on the ruler. • Set tabs using the Tabs dialog box • Create new tab stops; clear existing ones. • Change the position/alignment of existing tab stops. • Apply a tab leader, a line that appears in front of tabbed text.

18. Working with Indents • Indentinga paragraph moves the edge of the paragraph in from the left or right margin • Indent the entire left or right edge of a paragraph • Indent just the first line • Indent all lines except the first line • Indent markers on the horizontal ruler identify the indent settings for the paragraph in which the insertion point is located Indent buttons First Line Indent marker Hanging Indent marker Left Indent marker Right Indent marker

19. Working with Indents To indent a paragraph: • Drag an indent marker to a new location on the ruler. • Click the Increase Indent button or the Decrease Indent button on the Formatting toolbar.

20. Clearing Text Formatting • Use the Clear Formatscommand to return text to its default settings: • 11-point Calibri text • Left-aligned • 1.15 paragraph spacing • 10 points below • No indents • To clear formatting, select the text, point to Clear Formatting button in theFont group on the Home tab.

21. Adding Bullets and Numbering • Formatting paragraphs with bullets and numbering can help to organize ideas in a document. • Numbering the items in a list helps to illustrate sequence and priority. • A bullet is a character, often a small circle, that appears before the items in a list to add emphasis. Use the Bullets button or Numbering button in the Paragraph group on the Home tab.

22. Adding Bullets and Numbering Use the Bullets and Numberingcommand on the Format menu to apply, change, or customize bullet and numbering styles. Outline Numbered tab Numbered tab Customize bullet styles Bullet styles