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How to write a successful proposal

How to write a successful proposal. Jacob Bangsgaard Head of International Cooperation ERTICO – ITS Europe j.bangsgaard@mail.ertico.com. Bratislava – 28 January 2005. ERTICO – ITS Europe. ERTICO. Why. How. If successful. Some examples.

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How to write a successful proposal

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  1. How to write a successful proposal Jacob Bangsgaard Head of International Cooperation ERTICO – ITS Europe j.bangsgaard@mail.ertico.com Bratislava – 28 January 2005

  2. ERTICO – ITS Europe ERTICO Why How If successful Some examples • Promotes and supports the implementation of ITS in Europe and internationally • 95 partners from Authorities, Operators, Industry,and Users • ITS World Congress • European ITS development for Galileo, Digital mapping, ITS-architecture, TMC, eSafety, e-Call, Hazardous goods, Tracking-Tracing, In-vehicle open telematics platform, Road Charging Interoperability, Digital Tachograph, DAB, e-Logistics, Electronic Vehicle Identification, International Cooperation, etc.

  3. Why write an EC proposal? ERTICO Why How If successful Some examples • Money, in-house development, internationalisation, R&D • A good idea or further develop existing work • Do you have the necessary resources to do the proposal and the work? • Will the proposal be better than the others? • Is it the right solution? Can your activity wait?

  4. What is needed? ERTICO Why How If successful Some examples • Idea • Consortium • Ways of funding (budget, own funding) • Call (eligibility criteria for participation and funding) • Proposal and budget • Make the deadline • Do you have the knowledge on how to write a proposal?

  5. The process (1-2 years) ERTICO Why How If successful Some examples

  6. Ways of funding ERTICO Why How If successful Some examples • Call Publication (Cordis, OJ) - Eligibility criteria for participation and funding - Budget - Deadline • Select the right instrument - Integrated Projects (IP) - Network of Excellence (NoE) - Specific Targeted Research Projects (STREP) - Coordination Actions (CA) - Specific Support Actions (SSA)

  7. Proposal outline ERTICO Why How If successful Some examples • Clear objectives (1-2 pages) • Clear structure • Define work plan • Define links to the Work Programme • Use background documents from the EC • Meet the requirements of the call

  8. Create a consortium ERTICO Why How If successful Some examples • Who can participate? • Who do you need for the work (incl. sectors)? • Who would be good to include? • Partners should complement each other • Are the right persons from each partner involved? • Do you have a European balance? • Is there a balance in partners’ workload? • Where can you search for partners?

  9. Final proposal adjustments ERTICO Why How If successful Some examples • Is the proposal clearly written? • Does the proposal address the work programme? • Are the objectives clear? • Is the way to achieve them clearly laid out? • Are expectations realistic? • Is the timeframe reasonable? • Are the deliverables meaningful? • Is there a sound project cost? • Perform a screening (Experts, EC, NCP, etc.) • Make an internal evaluation • Complete and send your proposal to the EC

  10. Next steps ERTICO Why How If successful Some examples • Evaluation process Communication of evaluation results to Member States & proposers (get national support) • Negotiation process Meetings with the Commission Contract Preparation Forms (CPF) Budget revision Legal issues • The contract Consortium agreements

  11. Project management ERTICO Why How If successful Some examples • Project reporting - dissemination Project fact sheets, Website, Periodical reports Deliverables, Events • Financial reporting Justification of costs, Audit certificates, Financial statements • Project reviews Technical reviews, Financial audits

  12. Examples of ongoing activities ERTICO Why How If successful Some examples • e-Thematic – CA • eScope – SSA • SIMTAG - STREP

  13. e-Thematic - CA ERTICO Why How If successful Some examples • The Concept

  14. e-Thematic - CA ERTICO Why How If successful Some examples Partners • Buck Consultants International (Coordinator) • ERTICO – ITS Europe Members • Allagraf, UK, British International Freight Association, UK, Brunel University, UK, European Car Transport Group of Interest, Belgium, European Federation of Inland Ports, Belgium, ILiM, Poland, SCOR Training Center, The Netherlands, ShipServ Ltd, UK, Thomas Miller & Co Ltd, UK, WebHouse, Denmark

  15. eScope - SSA ERTICO Why How If successful Some examples • Dissemination • 2 Year duration • 600.000 EUR budget • 100% funding

  16. eScope - SSA ERTICO Why How If successful Some examples Partners Advisors and Observers • Monitor the progress of eScope • Guide the work to secure consistency and assure that the project is in line with the needs of the eSafety stakeholders • Panel of EU Member State representatives, invited to report on eSafety activities

  17. SIMTAG - STREP ERTICO Why How If successful Some examples • Scope SIMTAG – aims to improve safety and security of intermodal freight transportation: • ..knowing where things should be and what condition they should be in; and • knowing where things are and what condition they are in..

  18. SIMTAG - STREP ERTICO Why How If successful Some examples • Partners • 2 Years - January 2003 – December 2004 • Budget 1.420.000 EUR • 50% funding

  19. Example of an IP proposal ERTICO Why How If successful Some examples • Global System for Telematics – GST

  20. GST - IP ERTICO Why How If successful Some examples • Need of a common architecture and standardised interfaces • Key to mass market instead of fragmented market • Key to free competition leading to high quality and choice for low process

  21. GST - IP ERTICO Why How If successful Some examples • Integrated Project • Total budget: 21,5 million EUR, EC contribution: 11 million EUR • Start: March 2004, end: February 2007 (36 months) • Steering Committee (14): • Chairman: RENAULT, Vice-chairman: BMW, Coordinator: ERTICO • ALLIANZ, BMW ,BOSCH, DAIMLERCHRYSLER, FIAT CRF, FORD, FRANCE TELECOM, OPEL, RENAULT, SIEMENS VDO, SNRA, T-SYSTEMS, TELECOM ITALIA, VOLVO • Partners (50): ALLIANZ, AVE, BMW ,BOSCH, DAIMLERCHRYSLER, EBU, ERTICO, FIAT CRF, FORD, FRANCE TELECOM, GATESPACE, GEWI, ISMB, KREIS OFFENBACH, KU LEUVEN, MECEL, MIZAR, MOTOROLA, NAVTECH, OPEL, ORANGE, PMI, PROSYST, PTV, Q-FREE, RENAULT, RSA, SES GLOBAL, SIEMENS VDO, SRA, SUSSEX POLICE, TDF, TUM, TELCORDIA, TELE ATLAS , TELECOM ITALIA, TELEMATICS CLUSTER, TELMACON, TNO, TRIALOG, TRUSTED LOGIC, T-SYSTEMS, TUV, VIALIS, VIKTORIA INSTITUTE, VOLVO, WIRELESS CAR

  22. GST - IP ERTICO Why How If successful Some examples

  23. GST - Proposal ERTICO Why How If successful Some examples • 50 Partners • 380 pages proposal • Table of Contents • Terminology • References • Figures • Tables • Vision • Proposal

  24. GST - Proposal ERTICO Why How If successful Some examples • 1Project summary • 1.1Proposal full title • 1.2Proposal acronym • 1.3Strategic objectives addressed • 1.4 Proposal abstract

  25. GST - Proposal ERTICO Why How If successful Some examples • GST addresses IST Strategic Objective 10 “eSafety of road and air transport”. • GST has also important links to IST Strategic Objectives 4 to 6: • Mobile and Wireless Systems Beyond 3G • Towards a global dependability and security framework • Multimodal interfaces.

  26. GST - Proposal ERTICO Why How If successful Some examples • 2Project objectives • 2.1 An open market for on-line services • 2.2Enabling safety services reducing the number of fatal accidents • 2.3Objectives for the GST sub-projects • 2.4How the sub-project objectives interlink • 3Participant list

  27. GST - Proposal ERTICO Why How If successful Some examples Sub-projects: Open Systems objectives (OS sub-project) Certification objectives (CERTECS sub-project) Payment objectives (S-PAY sub-project) Security objectives (SEC sub-project) Rescue objectives (RSQ sub-project) Extended Floating Car Data objectives (EFCD sub-project) Safety Channel objectives (SAF-CHAN sub-project)

  28. GST - Proposal ERTICO Why How If successful Some examples Partners:

  29. GST - Proposal ERTICO Why How If successful Some examples • 4Relevance to the objectives of the specific programme and/or thematic priority • 4.1Contributions and links to IST scientific and technical objectives • 4.2Contribution to IST wider societal and policy objectives • 4.3 Advancing the state-of-the-art • 4.4Conclusion

  30. GST - Proposal ERTICO Benefits of GST Why How If successful Some examples

  31. GST - Proposal ERTICO Why How If successful Some examples • 5Potential impact • 5.1Re-inforcing competitiveness • 5.2Societal impact • 5.3Innovation • 5.4Exploitation and dissemination plans • 5.5Added-value of carrying out the work at the European level • 5.6National and international research activities • 5.7Contributions to standards • 5.8Contribution to policy developments • 5.9Risk assessment

  32. GST - Proposal ERTICO Why How If successful Some examples

  33. GST - Proposal ERTICO Why How If successful Some examples • 6Outline implementation plan • 6.A Activities • 6.1Introduction • 6.2Research, technological development and innovation • 6.3Demonstration • 6.4Training • 6.5Consortium management • 6.B Plans • 6.6GST Quality handbook • 6.7GST Gender action plan • 6.8GST Risk management plan • 6.9GST Collaboration plan • 6.10GST Validation plan • 6.11GST Communication plan • 6.C Milestones • 6.12Major milestones during project lifetime

  34. GST - Proposal ERTICO Why How If successful Some examples

  35. GST - Proposal ERTICO Why How If successful Some examples • 7Project management • 7.1Matrix organisation • 7.2Management entities • 7.3Special role of the Open Systems sub-project • 7.4Collaboration in practice • 7.5Link to EUCAR’s Integrated Safety Programme

  36. GST - Proposal ERTICO Why How If successful Some examples

  37. GST - Proposal ERTICO Why How If successful Some examples • 8Detailed implementation plan • 8.1Introduction • 8.2Common deliverables and tasks across sub-projects • 8.3IP Management and support • 8.4Certification sub-project (CERTECS – Certification of Telematics Components & Services) • 8.5Enhanced Floating Car Data sub-project (EFCD) • 8.6Security sub-project (SEC) • 8.7Open Systems sub-project (OS) • 8.8Rescue sub-project (RSQ) • 8.9Safety Channel sub-project (SAF-CHAN) • 8.10Service Payment sub-project (S-PAY)

  38. GST - Proposal ERTICO Why How If successful Some examples

  39. GST - Proposal ERTICO Why How If successful Some examples

  40. GST - Proposal ERTICO Why How If successful Some examples

  41. GST - Proposal ERTICO Why How If successful Some examples • 9Project resources and budget overview • 9.1Overall budget • 9.2Budget first 18 months • 9.3 Management description of resources • 10Ethical issues • 11Other issues

  42. GST - Proposal ERTICO Why How If successful Some examples

  43. GST - Proposal ERTICO Why How If successful Some examples

  44. GST - Proposal ERTICO Why How If successful Some examples • Appendix A – Consortium description • A.1 Participants and consortium • A.2 Sub-contracting and other special cost items • A.3 Third parties • A.4 Competitive calls • New partners • A.5 Funding of third country participants

  45. GST - Proposal ERTICO Why How If successful Some examples

  46. Good luck with your proposal….. Jacob Bangsgaard Head of International Cooperation ERTICO – ITS Europe j.bangsgaard@mail.ertico.com Bratislava – 28 January 2005

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