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How to Write a Proposal

How to Write a Proposal. February 6 th , 2012 Student Organization Council. Eligibility. In order to request money for a project, trip or event your organization must:

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How to Write a Proposal

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  1. How to Write a Proposal February 6th, 2012 Student Organization Council

  2. Eligibility • In order to request money for a project, trip or event your organization must: • Be in good standing with Student Activities. This means all your forms are turned in and you have registered your organization on Campus Connect. • Attend two CONSECUTIVE meetings. Attending two meetings in a semester does not count. Please have regular attendance!

  3. What Can I Ask For? • The sky’s the limit. There are some things that we cannot fund due to UW-System Policies, but it doesn’t hurt to ask! The worst that can happen is we say no. • The most common things that we fund are: • Lodging, Registrations and/or travel to conferences or events. • Reservations or catering fees for on-campus events. • Equipment (uniforms) for Club Sports.

  4. What We Can’t Fund The complete list of things we can’t fund can be found under the UW-System Board of Regents Financial Policy 50. If you are really that interested, you can find it here: http://www.wisconsin.edu/fadmin/fppp/fppp50.htm In short: we cannot fund things that are academic (credit or grade producing), scholarships or charitable donations. SOC also will not fund activities that are not inclusive of the entire campus community.

  5. How MUCH Can I get? • SOC has placed some restrictions on how much of a certain event we will pay for. When writing your proposals, it reflects positively on your organization when we see that you have taken the time to familiarize yourself with, and follow these guidelines. The SOC Handbook is available: • In hard copies outside our office door in the Student Involvement Center. • On your USB drives, that you can get from Jessica if you don’t already have one. • On our campus connect site: http://campusconnect.uwp.edu/organization/soc/documentlibrary • (It is the second document titled “Constitution/Bylaws” that was uploaded on 8/12/11)

  6. Writing the Proposal What we actually require you to write is very minimal. We simply want to know more about your event. Pretend you are explaining it to a student that doesn’t go to Parkside. Details are good. We also want to know how this event will benefit your organization and our campus. Finally, tell us what YOU have done to help contribute to the cost. If you have not made any effort to fundraise, you will be less likely to receive money. Or, if you have worked very hard at fundraising, but you plan to use that money for another purpose, TELL US! Writing a one-page cover letter is enough. Don’t stress out over this part.

  7. Include a Detailed Budget • This is the meat and potatoes of your proposal. • Tell is exactly what the costs are associated with your event, equipment, conference, etc. • Break it down in to what your organization is able to contribute, what other orgs are providing in co-sponsorships, and what you are requesting from us. See how much you have to pay on your own will make us more sympathetic to helping out!! • NOTE: If you fill out your proposal on campus connect, you still need to UPLOAD a budget, preferably in Microsoft Excel.

  8. WE NEED DOCUMETNTATION!!!!!!!! • For ANYTHING you request money for, we need the documentation that shows us how you made your cost estimate. • This includes: • Quotes for t-shirt of jersey prices • Websites or registration sheets for off-campus conferences or events • Catering or facilities reservations • Contracts for speakers • If you are asking for money for it, you need to be able to show us where you got the price from!

  9. Who is Going? This mostly pertains to travel request, but if you are taking a group of a trip, requesting a bus, booking hotels, etc. you will need to provide us with a list of names and UW-P e-mail addresses of all of the students attending. We do not give funding to organization members that are not UW-P students.

  10. Turning it in! • If you are computer savvy, you can simply submit your proposal on campus connect, but you have to join our organization before you can submit anything. • If your supporting documents are not electronic copies, simply put them in the SOC mailbox with a note telling us which proposal it belongs to. • If you would like to submit a hard copy, there is a yellowy-orange sheet outside our office door. This does not substitute for a budget breakdown, but you will be requires to fill in the costs and obtain your president’s and advisor’s signatures. • These can be submitted to the office during office hours, or to our mailbox any other time.

  11. Due Date The Budget and Review Committee meetings every Monday. If order for us to review your proposal, you will need to submit it by midnight the WEDNESDAY before. If your event has already happened by time the BnRC meetings, we will not consider your proposal.

  12. What if I Have Questions? • GOOD! We love questions! • You can e-mail SOC@uwp.edu and your e-mail will be sent to Abby, Dana, Jessica and Tony. • You can stop by during any of the office hours posted on our door. • You can see Tony in Student Activities. • Heck, you can just call my cell- • (262) 909-2935

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