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Program Management Using MS Project Server 2003

Program Management Using MS Project Server 2003. Frank Douvry PMP. Agenda. Program Management problem Old Solution New Solution Inter-project Dependencies Old Solution New Solution. Program Management Problem. How do you manage a program? Many projects What visibility do you need

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Program Management Using MS Project Server 2003

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  1. Program Management Using MS Project Server 2003 Frank Douvry PMP

  2. Agenda • Program Management problem • Old Solution • New Solution • Inter-project Dependencies • Old Solution • New Solution

  3. Program Management Problem • How do you manage a program? • Many projects • What visibility do you need • Allow project managers some dignity • Track Key Milestones • Track Key Issues and Risks

  4. Old Solution • Master Project • Insert all projects into one • Manage the Master project • Coordinate updates to projects • Allowed program manager a view of entire program • Cumbersome to manage

  5. New Solution • Program Schedule • Identify the Key Milestones • Create a program level schedule containing only those milestones • Make project milestones dependencies • Does not duplicate resources • Only managing Key Milestones • Any changes at project level are reflected

  6. Program Schedule View • Key milestones only • Save the schedule

  7. Program Schedule View • Create Master project and insert program schedule

  8. Program Schedule View • Insert other schedules as well

  9. Program Schedule View • Show links being made

  10. Program Schedule View • Show view of program schedule with links

  11. Program Schedule Save • Save program schedules • Save individual schedules • DO NOT SAVE MASTER SCHEDULE

  12. Program Schedule View • Show Baseline view with variance

  13. Program Schedule View • Show Baseline view with variance

  14. Program Schedule Issue View • Show Issues at program schedule level • Discuss having to input all information again

  15. Program Schedule Issue View • Show how to get link information from original issue

  16. Program Schedule Issue View • Show new program issue with link

  17. New Solution Wrap-up • Program Schedule • Does not duplicate resources • Only managing Key Milestones • Any changes at project level are reflected • Issues do not have to be re entered

  18. Inter-project Dependency Problem • Tasks from one project dependent on tasks in another • Need to know when things change

  19. Old Solution • Inter-project Links • Hard to manage • Circular Links • Program manager out of the communication • All projects in link need to open

  20. New Solution • Give Get schedule • Manages all inter-project dependencies • Visible at the Program level • Allows quick identification of circular references • Reduces project opens

  21. Project 1 View • Identify milestone/task that is successor of task in another project

  22. Give/Get View • Show schedule with get milestone/give milestone and link

  23. New Solution Wrap-up • Give Get schedule • Manages all inter-project dependencies • Visible at the Program level • Allows quick identification of circular references • Reduces project opens

  24. Question ?????

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