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BROP Work Shop

BROP Work Shop. BROP Workshop– Best Practices. 1. 3. What are goals and benefits of a BROP Workshop:

keelie-bruce
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BROP Work Shop

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  1. BROP Work Shop

  2. BROP Workshop– Best Practices 1 3 • What are goals and benefits of a BROP Workshop: • The goal of the BROP workshop is to bring together CM’s (and their partners) who are working on a similar solution (or threat) and to “pair them” with an expert to decide what exactly is required for them to complete a comprehensive BROP at their site that provides full details of all the necessary pre-requisites needed (partner, financial, technical) to implement it in an appropriate timeline. The workshop may “work” a real example, from the site at which it is held; or be used more for one-on-one guidance, preparation for their own. It will also provide a: • Review planning process todate, BRAVO and survey results • Common understanding of expectation for Barrier Removal • Collaboration among partners and a forum for them to work on their BROPs with Rare staff, external experts, LAP’s, and their peers The workshop is not a venue to discuss all possible solutions, CM’s need to come with one solution that has ranked high in terms of impact and feasibility scores. • What are the top things great BROP Workshops have: • A clear agenda that leads to CM’s understanding exactly what is required in a BROP, which experts to engage and how. • Facilitation and involvement of relevant experts who have implemented the same solutions and similar sites and who understand the financial, technical and other pre-requisites for success. • Participation of Lead Agency and Barrier removal partners, and potentially donors. • Time for one-on-one mentoring and work planning • Well chosen external presenters who have relevant content and capable of generating a participatory conversation with audience (not lecture) • A clear conclusion and next steps 2 4 • Management – what are the signs that a campaign is apt to have a bad BROP: • Poorly selected or completed BRAVO • Still discussing a range of solutions and have not identified the one upon which Pride will focus; or LAP does not believe it can focus on just one solution, but rather wants to pursue multiple strategies • Unidentified partners for BR execution or funding (should have been weeded out in BRAVO) • LAP not willing to send a representative or CM to the BROP workshop • CM leaves workshop unsure of what to do, unaware of local expertise; or with a potential solution that has no partner, no funding, no LAP endorsement and no metrics to measure (and attribute) success • Lack of time to complete comprehensive BROP (i.e workshop held too late in the 20 week planning process). • Pre-assumption that Rare will pay for BR and/or that BR is limited to available funds rather than being evaluated upon what is needed to have a conservation impact. • What are some common pitfalls: • Poorly timed i.e. too early or late in project planning process • Poorly attended, no BR partner or LAP engagement • Not themed, so no unifying solution and discussions become disparate and unfocused. • CM’s don’t come prepared with a completed BRAVO, survey results, draft BROP or questions • Agenda focus on discussing issues rather than how to solve problems at the site; or people unwilling to dive into the details of how to get things done; or conversation turns to abstract measurement or monitoring issues rather than true feasibility assessment • Lack of clarity around next steps and how CM’s actually complete BROP’s at their site within given timeframe. • Summary report and feedback loop not completed by PPM • CM’s, LAP, PPM’s seeing BROP and Barrier Removal as an add on, rather than a critical piece of an integrated project without which the campaign is doomed to failure. • Lack of LAP buy-in and or approval; assumption Rare will pay for BR 2

  3. Comment • There is a BROP feedback form that can be in the PPM group under “Resources.” • When the BROP workshop is complete, please send to out to all Regional VPs & Directors, Paul, Daniel and Dale. • We will then update this document to truly reflect best practices

  4. Appendix: Background on BROP

  5. Background– BROP Workshops So what is a BROP workshop? A BROP workshop is hosted by a regional PPM/Director and brings together all CM’s working on a similar solution (or threat) to review the results of their planning processes to date and to prepare themselves for engaging experts to conduct the BROP. The workshop is an opportunity to: • Review the planning process to date, including a discussion of BRAVO’s • Look at the similarity (or differences) in strategies being considered around a similar theme • Allow lead agencies and other local stakeholders the opportunity to be brought into the barrier removal solution identification process so that their buy in can be sought out early in the process. • Bring together potential barrier removal partners to discuss these barrier removal strategies and to plot how these will be implemented and what resources will be required. • Design a real and/or illustrative BROP around a particular BR solution. • Outline next steps and roles and responsibilities for customizing a complete BROP at each relevant site. Is it mandatory that a BROP workshop be held? Workshops may not be required where the barrier removal tools are already in place and clear strategies exist, or where no specific, complex barrier removal tools are needed. Remember, regardless of whether you hold a workshop or not, a BROP still needs to be created. A rule of thumb is that if you already have a detailed barrier removal plan in place, and you or your partners can easily create a BROP without holding a workshop, it may not be necessary. However, if you don’t have a clear plan for implementing barrier removal, in writing, than you probably need to hold a BROP workshop. When should the BROP Workshop take place? In week 14 of the Project Planning Phase. These workshops will take place after all campaign managers have completed their BRAVO’s and quantitative surveys but before they finalize their SMART Objectives (i.e. around week 14 of the planning phase). However, planning for this Workshop should take place beginning in week 7 while the campaign managers are completing their BRAVO’s. Is there only ONE BROP workshop per region? Probably not. It will depend upon the thematic nature of your Cohort. You need to simultaneously host BROP workshops around key Barrier Removal Tools. So if you have a mixed cohort with half of the campaign managers working on fuel wood extraction (with the proposed solution being some kind of improved stove technology) and the other half of the cohort working on forest fires (with the proposed solution being the adoption of some new fire regime or a policy change) you need to hold two separate workshops -- one focusing on the new stove technology and one around fire regimes. While you may be able to bundle similar solutions together in one BROP workshop (e.g. solar ovens and fuel-efficient stoves), in most cases you will have such variance in the final BROP for each solution that the relevance of one campaign to the other may be minimal.

  6. Background – BROP Workshops Where will the BROP Workshop take place? We recommend that the Workshop be held at ONE OF THE THEMED SITES and that the CM’s from other similarly themed sites be brought to the one selected. So if there were three fuel wood themed sites that were all promoting some kind of new stove technology as the solution., the PPM (in charge of the workshop) would select one of the sites and the other two CM’s would travel to it. What are the selection criteria as to which site (within the themed cohort) to choose: • Is there a solution already in place that other CM’s could see? • Are there experts in close proximity that can advise the BROP workshop? • Cost and logistical considerations • Is it easy to get to, or centrally located compared to other CM sites? • Is the local partner willing to cover any costs, local transport, and accommodation? • Is there a reasonable place to host the meeting? How long will the BROP workshop last? It is suggested that the duration of the workshop be 2-3 days, excluding travel time. However this is at the discretion of the Director. How will the BROP workshop be funded? Participation in the BROP workshop can be covered using the Barrier Removal Grants designated by Rare HQ. Where additional local support (donated services, monetary contributions etc) can be accessed these should be pursued by the Regional Director. What is the agenda for a BROP Workshop PPM's should refer to the document BROP Workshop Addendum Final that was sent out, as well as suggested agenda and report back form that needs to be completed after the workshop. They should also refer to their PPM manual What happens immediately after the BROP Workshop? CM’s should engage relevant expertsto work with them over the following 3-4 weeks to complete a full BROP for their site (see notes on what is a BROP), how to engage experts and how to fund them. 6

  7. Other issues / Suggestions

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