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Private Mark Process Training Guide

Learn to enter, process, and issue Private Marks (PM) with this detailed guide. Understand the Timber Mark and Private Timber Mark processes, responsibilities, and tools. Enhance your knowledge and skills in managing Private Timber Marks efficiently.

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Private Mark Process Training Guide

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  1. Welcome • Session Objectives • Understand what Private Marks (PM) are & how to: • Enter a PM Application • Associate Clients with a PM • Examine an existing PM Application • Issue a PM • Add Indexing Mark Land Information • Print the Certificate for a PM • Review the status of a PM • Request an amendment or extension to a PM 2.2

  2. Welcome 2.3

  3. Welcome • Working in an Online Class • Eliminate distractions • Question & answer sessions • Focused text chat • Speaking limited to one person at a time • Contact TM NewMedia for LearnLinc Support (David He) • david.he@tmnewmedia.com • 250-475-0808 2.4

  4. Welcome • Participant Guide = On the Job Resource • Useful for today’s session • Useful to keep handy on the job A helpful “tip” is highlighted with the light bulb icon 2.5

  5. Welcome • Audience • Anyone responsible for entering, processing, & issuing PM’s • District Staff • Headquarters Staff • Refer co-workers to this guide & training session 2.6

  6. Welcome • Participant Guide Structure • Comprised of the following topics: • Understanding the Private Mark Process • Entering & Viewing a Private Mark • Issuing a Private Mark • Requesting a Private Mark Amendment or Extension • Wrap-Up 2.7

  7. Topic #1: • Understanding the Private Mark Process 2.8

  8. Topic #1: Understanding the PM Process • Objectives • In this topic, you will learn: • What Private Marks are • How Private Marks are issued 2.9

  9. Topic #1: Understanding the PM Process • What is a Timber Mark? • Identifying mark placed on cut timber prior to transportation • Timber mark identifies: • Origin of timber • Stumpage payments • Exportability of timber 2.10

  10. Topic #1: Understanding the PM Process • What is a Private Timber Mark? • Identifies timber that is cut on: • Private land • Private land within the boundaries of crown administered tenures (i.e. Woodlots) 2.11

  11. Topic #1: Understanding the PM Process • How is the Timber Mark determined? • All PMs are registered through The Office of the Registrar of Timber Marks • Determines if a PM Certificate will be issued A Timber Mark is a unique series of letters and/or numbers 2.12

  12. Topic #1: Understanding the PM Process • Who Issues the PM? • MoFR staff at the district and headquarters level work together to issue the PM • The process begins when the client forwards the FS 361 – Application for a Private Timber Mark & required documentation • A client can apply for a PM if registered with Land Title Office as: • Registered owner of timber • Owner of the land in fee simple • Having an agreement to purchase (LTO) 2.13

  13. Topic #1: Understanding the PM Process • District Staff Responsibilities – Part 1 • Review paper application (Is it complete?) • Verify client exists in the CLIENT System • Search Private Marks section (PMR) of FTA to ensure no existing marks for geographic location • Enter application in FTA • Enter associated clients in FTA • Fax/mail application to Registrar • Submit application to Headquarters Staff 2.14

  14. Topic #1: Understanding the PM Process • Headquarters Staff Responsibilities • Receive & review application • Check BC Online to validate Land Title details • Check Tantalis/Gator to validate Crown Grant Date of Issue & confirm ownership • Complete Mark Land Index page in FTA • Assign PM in FTA 2.15

  15. Topic #1: Understanding the PM Process • External Systems • CLIENT • Direct link from FTA to CLIENT • BC Online • Used for verification of Land Title • No link from FTA • Tantalis/Gator • Used to validate Crown Grant Date of Issue • No link from FTA 2.16

  16. Topic #1: Understanding the PM Process • District Staff Responsibilities – Part 2 • Return to FTA to check status of PM (Is PM Approved?) • Print copy of the PM Certificate & mail/fax to client • Client now may mark and transport timber 2.17

  17. Topic #1: Understanding the PM Process 2.18

  18. Topic #1: Understanding the PM Process • Status of a Private Mark 2.19

  19. Topic #2: • Search, Enter & View a PM 2.20

  20. Topic #2: Search, Enter & View a PM • Objectives • In this topic, you will learn how to : • Search for a PM • Enter a PM Application • Associate Clients with a PM • Examine an existing PM 2.21

  21. Topic #2: Search, Enter & View a PM • Searching for a PM • Verify a PM does NOT already exist for same geographic location • Quickly locate a PM Use the Timber Mark Search page to perform the search 2.22

  22. Topic #2: Search, Enter & View a PM • Entering a PM Application • Receive paper form • Navigate to the Mark Application Page 2.23

  23. Topic #2: Search, Enter & View a PM • Mark Application Page - Navigation • Tabs allow for efficient navigation • Tab you are on is always shown in white • In this case, you are on the Mark Appl tab 2.24

  24. Topic #2: Search, Enter & View a PM • Entering Associated Clients • MoFR obligated to issue a PM to all registered land owners • For example, if husband & wife are both registered owners of the land • Each is recorded as a client 2.25

  25. Topic #2: Search, Enter & View a PM • Entering Associated Clients - Navigation • Use the Assoc. Client tab 2.26

  26. Topic #2: Search, Enter & View a PM • View Existing PM Applications • Use the Application/Amendment List • Useful for examining the status of PM • District Users: list defaults to your district • Headquarters Users: use district field to select a district Select Application/ Amendment List from the PM Menu 2.27

  27. Topic #2: Search, Enter & View a PM To this point, the session has discussed the process section outlined in red 2.28

  28. Topic #3: • Issue a Private Mark 2.29

  29. Topic #3: Issue a Private Mark • Objectives • In this topic, you will learn how to: • Add Indexing Mark Land Information • Issue a PM • Print the Certificate for a PM • Review the Status of a PM 2.30

  30. Topic #3: Issue a Private Mark • Indexing Mark Land Information • Headquarters responsibility • Entered prior to issuance or amendment of PM • Used for researching PMs in a specific geographic area 2.31

  31. Topic #3: Issue a Private Mark • Indexing Mark Land Information - Navigation • Select the Mrk Land Ind Tab 2.32

  32. Topic #3: Issue a Private Mark • Issuing a Private Mark • Headquarters responsibility • Review FTA to ensure mandatory fields are complete & accurate • Be certain that no other marks exist at the same geographic location • Note: District staff can not modify the mark Review Application/ Amendment List to determine which PMs require attention 2.33

  33. Topic #3: Issue a Private Mark • Printing the Certificate • District responsibility • Review FTA for PMs that have been issued & require certificates • Navigate to the Application/Amendment List 2.34

  34. Topic #3: Issue a Private Mark • Printing the Certificate – Status Change • Status changes to “Certificate Issued (HI)” • Duplicate copies can be printed from the Mark Application page • The status of the PM will NOT change if you only print the certificate from the Mark Application Page Status = HN “Issued but not Printed” Status = HI “Certificate Issued” 2.35

  35. Topic #3: Issue a Private Mark • Reviewing the PM Status • Use the Timber Mark Search page to review the status of the PM • If have Timber Mark, enter directly on FTA pages related to PMs and click the Go button 2.36

  36. Topic #3: Issue a Private Mark You should now have an understanding of the process section outlined in red 2.37

  37. Topic #4: • Request a Private Mark Amendment 2.38

  38. Topic #4: Request a PM Amendment • Topic #4 Objectives • In this topic, you will learn how to: • Request an amendment to a PM • Extend a PM 2.39

  39. Topic #4: Request a PM Amendment • Request an Amendment • Amendments are useful if PM requires modification • Any addition/deletion to certificate is an amendment unless it is an extension • For example: • Altering geographic area of PM • Change in clients of PM • Amendments can only occur when PM has a status = HI 2.40

  40. Topic #4: Request a PM Amendment • Request an Amendment - Navigation • Amendments are entered on P.M. Amend page 2.41

  41. Topic #4: Request a PM Amendment • Request an Extension • Used if the timeline for the PM needs to be extended • A new application must be completed by client(s) and faxed/mailed to Registrar of Timber Marks • Usually extended within 3 business days • District may enter FTA, verify extended date & print new certificate for client(s) • Note: An extension can be asked for at the same time as an amendment but is not a normal part of the amendment process 2.42

  42. Wrap-Up • Learning Objectives • You should now be able to complete the following in FTA: • Enter PM applications • Associate clients with PM applications • Examine existing PM applications • Issue PMs • Add indexing mark land information • Print certificates • Review status • Request amendment & extension 2.43

  43. Wrap-Up • Data Flow • Key link to CLIENT System 2.44

  44. Wrap-Up • Additional Resources • FTA Website • District Business Champions • Online Help • Business Application Support Centre • 250-387-8888 • FORHISP.APPHELP@gov.bc.ca 2.45

  45. Questions & Answers 2.46

  46. Timber Mark Search – Sample Page 1 2.47

  47. Timber Mark Search – Sample Page 2 2.48

  48. Mark Application (District) – Sample Page 2.49

  49. Mark Application (Branch) – Sample Page 2.50

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