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Journey of an ILL Item

Journey of an ILL Item. Brought to you by the School Library System of Jefferson-Lewis BOCES. For ALL Transactions. Step 1a- determining categories

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Journey of an ILL Item

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  1. Journey of an ILL Item Brought to you by the School Library System of Jefferson-Lewis BOCES

  2. For ALL Transactions Step 1a- determining categories Determine in which of 4 categories (A-D) your item belongs: A: Jeff-Lewis BOCES SLS schools, B: CIDER (except “ours”,) C: ICICILL using NCLS delivery, or D: ICICILL mailing. Use the Interlibrary Loan Procedures for Handling Items document.

  3. Interlibrary Loan Procedures for Handling Items

  4. For ALL Transactions Step 1a continued *For ICICILL, transaction category must be determined by using the: North Country Regional Directoryand the NCLS Delivery Versus Mailing document

  5. North Country Regional Directory Page Sample

  6. NCLS Delivery Versus Mailing Document

  7. For ALL Transactions Step 1b- categories defined • A: Jeff-Lewis BOCES SLS schools are the 51 schools in our system. This means both ICICILLAND CIDER transactions for those schools. • B: CIDER for MO and OH BOCES SLS’s- any in CIDER that are not “our” school libraries • C or D: ICICILL – any that are not “our” school libraries. Find the system and code in the NC Regional Directory, decide if the item can be put in the NCLS delivery (C) or if or if it needs to be mailed (D.) Use the NCLS Delivery Versus Mailing document for this info.

  8. For ALL Transactions Step 1c Use these examples as a reference: Code library and system category W4J (CIDER & ICICILL) Ohio Elementary, JL SLS -“ours” A OHPM (CIDER) Holland Patent MS, OH BOCES SLS B WAT (ICICILL) Watertown Public, NCLS C TIC (ICICILL) Black Watch Memorial, CVES D

  9. For JL BOCES SLS’ 51 Schools Step 2 Place pull slip inside book or other ILL item

  10. For JL BOCES SLS’ 51 Schools Step 3 Place item in an orange bag or manila envelope marked with the borrowing library’s code and place with other JL BOCES pony mail. P4J- Library P4J- Library

  11. For JL BOCES SLS’ 51 Schools Your part is done! The item is sorted by the JL BOCES pony driver and hand delivered to the borrowing school’s office or library. BOOK

  12. For CIDER: MO and OH BOCES SLS’(not “our” school libraries) Step 2 Place pull slip inside book or other ILL item

  13. For CIDER: OH and MO BOCES SLS’(not “our” school libraries) Step 3 Place item in manila envelope, fill out the CIDER Label Sheet for OH & MO Libraries and tape it to the outside of the manila envelope. BOCES: OH District: Holland Patent Building: OHPM Librarian: Richard Axt

  14. CIDER Label Sheet for OH & MO Libraries

  15. For CIDER: OH and MO BOCES SLS’(not “our” school libraries) Step 4 Place manila envelope inside your School Library System brown envelope.If too large for brown envelope, place manila envelope (with CIDER label sheet filled out) inside a larger manila envelope or an orange bag and write “J3J- School Library System” on the outside. Place item with other JL BOCES pony mail. J3J-School Library System J3J- School Library System J3J-Return to SLS W4J- Ohio Elementary W4 J

  16. For CIDER: OH and MO BOCES SLS’(not “our” school libraries) Your part is done! The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in a bin for the Madison-Oneida BOCES driver to pick up on Tuesdays and Thursdays. It will then be delivered to the borrowing school’s library. SLS Office bin BOOK

  17. For ICICILL: Category C - Non-mailing Step 2 Place pull slip inside book or other ILL item

  18. For ICICILL: Category C - Non-mailing Step 3 Fill out the ICICILL non-mailing bookmark The system and library code are found in the North Country Regional Directory. Do not rely on the pull slip for this info. (i.e.: NCLS: 13 is not a valid library code.)

  19. ICICILL Non-mailing Bookmarks

  20. For ICICILL: Category C - Non-mailing Step 4 Place bookmark inside book or other item with the system and library codes showing.

  21. For ICICILL: Category C - Non-mailing Step 5 Place item inside your School Library System brown envelope.Noother packaging is needed. (If too large for brown envelope, use a manila envelope or an orange bag and write “J3J- School Library System” on the outside. Place item with other JL BOCES pony mail. • J3J-School Library System

  22. For ICICILL: Category C - Non-mailing Your part is done! The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in the NCLS bin. The bin is picked up each Thursday by the NCLS van driver and is sorted at North Country Library System. Items will be delivered to the borrowing library on their next weekly delivery day. JL BOCES NCLS bin

  23. For ICICILL: Category D - Mailing Step 2 Place pull slip inside book or other ILL item

  24. For ICICILL: Category D - Mailing Step 3 Address a shipping label and attach it to a padded mailing envelope. *Addresses for ICICILL items that need to be mailed are found in the North Country Regional Directory. Black Watch Memorial Library 99 Montcalm Street Ticonderoga, NY 12883

  25. For ICICILL: Category D - Mailing Step 4 Place book or other item in the padded manila envelope. Seal it securely with staples and packing tape.

  26. For ICICILL: Category D - Mailing Step 5 Mail the package through your district.

  27. For ICICILL: Category D - Mailing Your part is done! The item will arrive at the borrowing school’s library via the mail carrier.

  28. Forms You Will Need CIDER Label Sheet for OH & MO Libraries ICICILL non-mailing bookmark Both of these forms can be found on the ILL page of the School Library System’s website: http://jlbocessls.nnyln.org

  29. REMINDERS These documents will help you determine what to do with each interlibrary loan item. They are all found on the ILL page of the School Library System as well as linked here: Interlibrary Loan Procedures for Handling Items North Country Regional Directory NCLS Delivery Versus Mailing document NCLS Delivery Versus Mailing document

  30. The ILL Item’s Journey is Complete! One of the most important parts of interlibrary loaning is responding to and handling the items in a timely manner. By following these instructions, we hope to keep the flow of books and other items between borrowers and lenders smooth and as quick as possible. for your help with the process! Thank You

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