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Web Developer’s Meeting July 29, 2004

Web Developer’s Meeting July 29, 2004. CityShare NYC.gov updates: NYC.gov Messenger TeamSite NYC.gov Policies & Procedures Events Calendar CityPoint. Agenda. CityShare. CityShare launched on July 20! The backend is now an N-tiered platform.

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Web Developer’s Meeting July 29, 2004

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  1. Web Developer’s MeetingJuly 29, 2004

  2. CityShare NYC.gov updates: NYC.gov Messenger TeamSite NYC.gov Policies & Procedures Events Calendar CityPoint Agenda

  3. CityShare

  4. CityShare launched on July 20! The backend is now an N-tiered platform. The information architecture and interface have been made to be more intuitive. Content has been made useful and integrates with NYC.gov sites. Employee Search and Events Calendar are the inaugural applications. Phase II-- Disaster recovery implementation. Completion September/October. CityShare- Introduction

  5. New platform is a UNIX environment featuring: Vignette Application Portal (VAP) Vignette Application Builder (VAB) Interwoven (IW) Content Management System. Agencies will be able to deploy subportals/intranets using VAP and IW. Supports Java applications. Future– Web services for connecting to other types of applications. Seamless integration of global and agency content managed through IW templates and user authentication. Following Phase II Disaster Recovery implementation. CityShare- Infrastructure

  6. Best viewed at 1024x768 resolution. 800x600 still accommodated. Are you still seeing the old CityShare? Ctrl-F5 to clear cache. Can’t access content on NYC.gov? Contact agency MIS to obtain NYC.gov access for “intranet only” users. Future CityShare will be accessible through the Internet via the new DoITT VPN application. Personalization Content mingling of global and agency sub portal content will be dependent on registry and personalization. CityShare Demonstration

  7. CityShare’s Home Page Main Feature Global Navigation & Applications Features Area—will change frequently Rotating City Features Agency Ownership

  8. Employee Search & LDAP • Simple Employee Search ties into LDAP and displays the same data within CityShare. • More advanced searches can be conducted in the Citywide Employee Contact Directory at http://citydirectory.nycnet. • Advanced Search in the Employee Search module links to the Citywide Employee Contact Directory.

  9. Employee Search & LDAP • Advanced filtering options. • Email address lookups can now reference ldap.nycnet. • LDAP participating agencies need to keep data clean and sensitive accounts hidden. • Batch upload agencies should automate directory exports and upload this on a weekly basis. • Long-term strategy is to have an enterprise wide identity management solution. • As part of this strategy, we encourage every agency to put every employee’s PMS ID and active code into the agency directory. HR can provide this data.

  10. Events Calendar • Centralized location for finding employee related events by borough and category. • Categories • Exams & Training • Health Initiatives • Meetings/Events • Things To Do • Volunteer • Use the Contact Us form to submit events for your agency. Specify event name, description, contact info, category, borough(s), and duration.

  11. Community Portals • Complete listing of DoITT supported community sites--including the IT Portal. • Use the Contact Us form to request a community portal or contact Michael Hayes directly.

  12. CS & NYC.gov Integration The new OPA & OLR NYC.gov sites are often linked to from CityShare—allowing streamlined content updating from the agency end and a seamless user experience.

  13. Contact and Procedures • Use the Contact Us form found in the footer navigation to submit suggestions, questions, or comments on CS content. • You may also send content changes and requests directly to webmail@doitt.nyc.gov. • For immediate technical assistance please open up a ticket with the DoITT Help Desk—718.403.8888. • Content will be published according to the same standards as are used for NYC.gov. • Overall site and application updates are made on Wednesdays.

  14. Sub portals using the portal software and IW. The DR environment must be in place first. Identity management strategy and agency participation in LDAP will help determine how far we can go for supporting applications on the intranet platform. Develop strategy for supporting agency application development in the CityShare environment. Once personalization has been implemented, more communities of interests will be created with the capability of posting to libraries and forums. Workflow applications for needs such as wireless phone procurement or timesheets for agencies who are not using City Time right now. Upgrading event calendar. Intranet- Next Steps

  15. Please be sure to utilize the Contact Us form. Keeping content relevant and available is largely dependent on the agency content owners. Contact me directly: Dominic Pisciotta 212.232.1066 dpisciotta@doitt.nyc.gov Intranet- Feedback Needed!

  16. NYC.gov

  17. Portal News Subscriptions and Vignette Messenger

  18. Portal allows users to subscribe/unsubscribe to news categories. More than 61,000 registered users (up 55% since January ’04) More than 45 News Categories 19 General NYC.gov Portal categories Approximately 25 agency specific categories in use by five (5) agencies through custom registration forms Portal News Subscriptions

  19. Portal News Subscriptions

  20. Web-Based application to communicate to registered users of nyc.gov Makes it easy to build, execute and measure e-mail campaigns Features Delivers Messages to users Templates User Roles/Permissions Tracks bad e-mail addresses Reporting Preview/Test e-mails HTML or Text Scheduling campaign launch Personalization Vignette Messenger

  21. NYC.gov News Subscription Enhancements:Custom Portal Registration pages

  22. NYC.gov News Subscription Enhancements:Custom Portal Registration pages

  23. NYC.gov News Subscription Enhancements:Custom Portal Registration pages

  24. NYC.gov News Subscription Enhancements:Custom Portal Registration pages

  25. NYC.gov News Subscription Enhancements:Custom Portal Registration pages

  26. NYC.gov News Subscription Enhancements:Custom Portal Registration pages

  27. NYC.gov News Subscription Enhancements:Count Tool

  28. NYC.gov News Subscription Enhancements:Registration Confirmation & More Categories Notice

  29. NYC.gov News Subscription Service To develop a custom news subscription center for your agency, contact: Chris LongDirector, Web Operations & Strategyclong@doitt.nyc.gov212.232.1026

  30. Interwoven TeamSite Rollout

  31. Ease of Use Non-technical Users Can Publish Versioning Workflow Benefits of Using TeamSite Templates

  32. Advisory Committee on the Judiciary - /judiciary Board of Standards & Appeals - /bsa Community Assistance Unit - /cau Conflicts of Interest Board - /html/conflicts Cultural Affairs - /dcla Domestic Violence - /domesticviolence ** Ending Homelessness - /endinghomelessness ** Film, Theatre & Broadcasting - /film Homeless Services - /dhs ** Agencies Using TeamSite Templates

  33. Immigrant Affairs - /immigrants Info., Technology & Telecommunications - /doitt ** Labor Relations - /olr ** NYC TV - /tv Operations - /operations ** Payroll Administration - /opa ** Sister Cities - /sistercities ** Taxi & Limousine Commission - /taxi UN Consular Corps & Protocol - /html/unccp ** Veterans’ Affairs - /veterans Volunteer Center - /mvc ** Agencies Using TeamSite Templates

  34. DOF DOB ACS HRA HHC LMEC Mayor’s Fund to Advance NYC NYCHA NYC Marketing VAC And more… Agencies in the TeamSite Template Pipeline

  35. DoITT has a team dedicated to enforcing the brand quality for the entire NYC.gov Web site. Designers and information architecture specialists are available for consultation with, or production for, agencies looking to establish a new presence on NYC.gov or redesign an existing Web site. The team: Has established design standards for Teamsite templates Has created a design and content survey to assist Web site development Can develop brand identities for City Agencies lacking professional design resources Can assist with the Information Architecture Will review agency “in-house” or outsourced designs to insure compliance with NYC.gov design/IA and Teamsite standards City of New York Design and Content Resources

  36. Examples of Redesigns

  37. Examples of Redesigns

  38. Examples of custom NYC.govTeamsite templated sites include: NYC TV Design up for grabs Examples of Redesigns

  39. Examples of Redesigns

  40. Examples of Redesigns

  41. Examples of designs created by outside vendor to the Teamsite template specifications, include: DHS Ending Homelessness Examples of Redesigns

  42. Examples of Redesigns

  43. Examples of Redesigns

  44. Information Architecture

  45. User Based and Task Based Easier To Access Content for Public Greater Opportunity to Promote Services and Programs in an Interesting Format Information Architecture

  46. Information Architecture

  47. Information Architecture

  48. Please keep us informed of any redesign initiatives before work commences. DoITT will provide teamsite training and support Chris Long Director, Web Operations & Strategy www.NYC.gov clong@doitt.nyc.gov (212) 232-1228 Agency Redesigns and NYC.gov Sitewide

  49. NYC.gov Policies Review Working Group

  50. NYC.gov is in the process of updating the NYC.gov Policies and Procedures Manual (PPM). As a result, a small working group is being established to review existing policies. The revision of the PPM should be complete by mid to late Fall ’04. Teamsite Design Guide is available via CityShare > Community Portal > IT Portal > Library > Interwoven Docs (4 in total). Design and Content Survey is available on request. For any questions or concerns about current policy, or to please contact: Chris Long Director, Web Operations & Strategy clong@doitt.nyc.gov 212.232.1026 NYC.gov Policies Working Group

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