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Update on Denial and Delay

Update on Denial and Delay. Presentation 6.1 for TRANSSC 20. Update issues since TRANSSC 18. What is new ? Schedule A new structure 1 st National Focal Points Meeting 5 th International Steering Committee Meeting Workshops Denial Network Handbook. Schedule.

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Update on Denial and Delay

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  1. Update on Denial and Delay Presentation 6.1 for TRANSSC 20

  2. Update issues since TRANSSC 18 • What is new? • Schedule • A new structure • 1st National Focal Points Meeting • 5th International Steering Committee Meeting • Workshops • Denial Network Handbook

  3. Schedule • 1st National Focal Points Meeting (Vienna, 23-24/02/2010) • 5th International Steering Committee Meeting (Vienna, 25-26/02/2010) • PATRAM 2010 – 2 sessions on Denials of shipment (London, 5-6/10/2010) • 2nd Workshops on denial of shipment (October and November 2010) • CSs and TMs to prepare and consolidate results of NFP2 and ISC6 Meetings (2011) • 2nd National Focal Points Meeting (Vienna, 18-19/04/2011) • 6th International Steering Committee Meeting (Vienna, 20-21/04/2011) • International Conference on the Safe and Secure Transport of Radioactive Material (Vienna, October 2011)

  4. A new structure

  5. A new structure

  6. 1st National Focal Points Meeting (1) • 69 countries with NFP 75 NFPs including alternates151 IAEA Member States • Dedicated Web folderhttp://ns-files.iaea.org/fileshare/rit/default.asp?fd=767 • Outputs of 1st NFP meeting • Agreed guidance on the roles and responsibilities of NFPs (Strategic planning, Approaches/Solutions, Operational actions) • Definition of Denial of shipment • An e-learning package made available to the participants (developed on the initiative of IMO for all modes)http://www.class7elearning.com/

  7. 1st National Focal Points Meeting (2) • Outputs of 1st NFP meeting • Building knowledge • Cost analysis model for Denials (Peru) • Review of Successes (Brazil Air Transport - Priority given to Radioisotopes for medical Use) • Instructive reports of situation in Egypt (Suez Canal) / Panama (Canal) / Malaysia (Straits) / Italy (Harbours) and Cuba • Practice exercise • Perform practical training on a complex Denial scenario • Clarify interactions of the global structures • Report Denials/Delays in the international database • Understand the issues of Denials/Delays

  8. 1st National Focal Points Meeting (3) • Outputs of 1st NFP meeting • What is a denial of shipment? • Do I have a denial or a delay? • What should I do? • How to report? • Need for TOOLKIT and NETWORK Denial Network Handbook

  9. 5th ISC Meeting – Issues (1) • The Agency has set the target of reducing delays and denials toan insignificant level by 2013. • ISC endorsed many tools made available to empower RCs and NFPs. • ISC Structure has been proposed to integrate NFPs, RCs and the ISC Management Team (New structure)

  10. 5th ISC Meeting – Issues (2) Discussions have identified: • Urgent need to recruit additional suitable NFPs • Need to clarify the roles of the different elements within the overall ISC structure. • Need to achieve better reporting of delays and denials. • Need to ensure there is a common understanding of what constitutes a delay and/or denial. • That the Action Plan is too lengthy and unclear.

  11. 5th ISC Meeting – Issues (3) The 5th ISC Meeting has progressed these needs in the following ways: • Addressed roles and responsibilities within the overall ISC structure and the ISCs future direction. • Definition of Delays and Denials • Special treatment for delays and denials related to national or local regulation. • Identification of priorities for database development and analysis. • Framework for the communications toolkit has been developed. • Action Plan reviewed and a process to refocus this in line with new ISC structure has begun.

  12. 5th ISC Meeting - Issues (4) Issues not addressed: • Definition of the regional groups (geographic) • By the Secretariat (still in discussion with MT-ISC, for America as a whole) • Training and education • TM in 01/2011 on Communication Strategy; • TM on simplified training and e-learning package in 03/2011) • Translation of material • Identify for when national regulations are more restrictive than international regulations for transport of Class 7 • DenSec will take action with ISC-MT to contact NFP • Funding and resourcing

  13. 5th ISC Meeting – Agreed actions (1) Secretariat Specific • Actively pursue the recruitment of suitable NFPs in collaboration with RCs • Identification of senior RC per region, to take contact with Permanent Missions (69 MS with NFP, North America without NFP and RC, • Establish a Denials Secretariat • Contacts taken with UN-ECE, ICAO and IMO, to be formalized • Improve Database Control • Access restricted to DenSec, to be extended to RCs • Anonymize the reports provided by industry. • Reconstitute ISC in line with proposal to integrate Regional and National Networks • RC to be integrated as ISC members.

  14. 5th ISC Meeting – Agreed actions (2) Secretariat Specific • Strengthen links between ISC and higher policy levels. • Report to BoG (through Chairman ambassador (UK)) • Develop specific web pages • The PACT web page format is at IAEA clearance level to launch the project (http://cancer.iaea.org/index.asp : IAEA’s umbrella programme for combating denials of shipment) • Development of further communication material subject to resources. • Communication toolkit to be incorporated on the basis of ISC5-WG3 recommendations) • Develop handbooks for all participants within the ISC structure. • Denial Network Handbook draft has been circulated among RCs and ISC-MT, then to NFPs.

  15. 5th ISC Meeting – Agreed actions (3) Secretariat Specific • Coordinate in conjunction with RCs, regional workshops November 2010 – subject to availability of resources. • 2nd Workshops on denials of shipment are planned for 2010-Q4 for Africa, Asia-Pacific and Latin America • To identify specificities of each region and presented to RCs and jointly propose TC funding for current and future projects. • TC projects are initiated for workshops (LA, AF) and for training (LA: Panama, Columbia; AF)

  16. 5th ISC Meeting – Agreed actions (4) ISC Management Team Specific • Report to the higher policy level • Report to BoG (through Chairman ambassador (UK)) • Management Group meeting for Steering Committee planned during General Conference in 09/2011 • Coordinate and manage ISC activities throughout the year. • Monthly conference call (MT-DenSec), reports available on http://ns-files.iaea.org/fileshare/rit/default.asp?fd=774 when validated. • With authority provided by IAEA and based on validated data, subject to request, represent the ISC at senior levels with key stakeholders.

  17. 5th ISC Meeting – Agreed actions (5) Others • Action Plan Working Group • Complete review of action plan by end of March 2010 • Included in ISC5 report (Annex 10) • Communication Working Group • Continue to define the framework and populate toolkit with materials • Discussions with WNA and outreach journalist taken. • CS to develop brochures aimed at carriers planned in 01/2011 and 09/2011. • TM for Communication Strategy for DoS planned in 01/2011.

  18. 5th ISC Meeting – Agreed actions (6) Others • NFPs • Provide material for IAEA Web Folders of use in training and communication. • Communicate with industry in their respective country regarding ISC existence and mandate and their own role as NFP. • Inform industry of database confidentiality control. • Feedback on these items will be provided during workshops, also on NFP contribution to establish their National Network

  19. 5th ISC Meeting – Agreed actions (7) Others • Regional Coordinators • To the extent possible assist IAEA in identifying and encouraging additional suitable candidates as NFPs. • RCLA reminds all LA Permanent Missions • Coordinate regional workshops in conjunction with the Denials Secretariat. • 2nd workshops planned (programme defined, location to be confirmed, attendees defined, training defined, …)

  20. 5th ISC Meeting – Agreed actions (8) Others • ICAO • Integrate headquarters and 6 regional offices into the ISC process for managing the denial process • List of regional officers • Hold modal discussions with the IAEA • On the basis of conference call (to be pursued during ISC and TRANSSC meetings)

  21. 5th ISC Meeting – Agreed actions (9) Others • Industry • WNTI will review the IAEA training modules for potential use (WNTI) • TM to prepare a simplified training and e-learning package targeting denial planned in 03/2011. • Incorporate industry associations in denial reporting process • Denial Report submissions to Denials Secretariat (All) • CS on analysis of denial reports planned in 04/2011 (to report on ISC6)

  22. 5th ISC Meeting - Action Plan (WG4) • 2009 Action Plan: 119 actions • covering 6 key areas (Awareness / Training / Communication / Lobbying / Economic / Harmonisation) • including actions for all actors AND on-going activities • WG4-ISC5 • Identification of on-going activities, complementary to Roles and Responsibilities • Identification of completed actions • Complete set available on Annex 10 of ISC5 report

  23. Workshops on denials of shipment (1) • 2nd Workshops on denial of shipment • Latin America and Caribbean Region (Panama, 1-5/11/2010) • Africa (Seychelles or Mauritius, 15-19/11/2010) • Asia-Pacific Region (Manila, 25-29/10/2010)

  24. Workshops on denials of shipment (2) • 3-day Workshop • Strengthen the regional network (NFPs, RCs) • Analyze the work done since the 1st workshop • Provide an updated Regional Action Plan • Improve communication between the actors of the new structure (NFPs, RCs, ISC, Denials Secretariat, Stakeholders) • Familiarize participants to the reporting format • Clarify the roles and responsibilities of NFPs and RCs • 2-day Training Course • Special focus: Customs with the participation of UNODC

  25. Conclusion • No REPORT = No DENIAL • (Facilitate the) Solving of instances of denial/delay of shipment = Harmonized application of Regulations • Need for MS to get more involved (NFP nomination, National Network) • Panel of instruments already availableTo be extended to webpage, Handbook and communication toolkits.

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