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Viable

Step 2 on the Road to the CACFP. Accountable. Capable. Viable. Financial Viability. Business bank statements ( NO bounced checks) Current license Business documents such a articles of incorporation or partnership papers (properly filed) Financial statements or income tax returns.

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Viable

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  1. Step 2 on the Road to the CACFP Accountable Capable Viable

  2. Financial Viability • Business bank statements (NO bounced checks) • Current license • Business documents such a articles of incorporation or partnership papers (properly filed) • Financial statements or income tax returns

  3. Administratively Capable • Did you meet the _______ deadline? • Did you include all the required materials? • At the on-site: • Are all F/RP appscomplete? • Is the Master Rosterready to go? • Is your filing systemset up? • Have you trained your staff?

  4. Internal Controls for Accountability • What kind of bookkeeping system will you use for CACFP funds? • Review of Financial Statements

  5. Step 2 to the CACFP Return On-Site form and other materials by __________ (Postmarked)

  6. What to Send? Listed on Page150-151 Circle items to send!

  7. What Must Be Done Prior to Submitting Materials: • Distribute Building for the Future handout (page 160) (Not for Adult Care) Building For the Future

  8. To Do: 2. Complete ALL F/RP Apps • Must be ready for review at visit • Complete Master Roster • Must be ready for review at visit • Don’t list date entered (Keep records at center; will be reviewed at On-Site Visit)

  9. What to Send: 4. Public Release (page 158) Please, DO NOT use the form in the book (pink paper); use the one we provide you when you leave (white paper)

  10. Hokey’s Hideaway Day Care Hokey’s Hideaway Day Care 4444 S. Mill St. Mapleville, AL 31006 Susan Davis 334-399-0000 Mapleville News 12/25/04 NAACP 12/25/04 Susan Davis 12/25/04

  11. What to Send: 4. Public Release (page 158) Fill on the blanks Make 3 copies: • Send one to Local media outlet • Send one to Grassroots organization • Send original to SDE with listing of name of media outlet and Grassroots organization (Send us the original)

  12. Grassroots Organizations Page 159 - • NAACP • League of Women Voters • Focal • Community Action Agencies

  13. What to Send: 5. Pre-Application Inspection Form (pages 156 & 157) • Complete all information on both sides • Answer as applies to your program • Official Representative signs and dates (Send us the original; do not use copy from book)

  14. What to Send: 6. W-9, Request for TIN • Use official name of business • Complete address, etc. • Complete Taxpayer ID number • Official Representative signs and dates (Send us the original)

  15. What to Send: • License • Child - Current license or current expired license and copy of re-licensing inspection report (p. 1) • Adult – Approval/Certification/DHR contract (Send copy with other forms)

  16. What to Send: 8. b. Non-profit • 501 (c) (3) letter • Church without letter – non-profit corporation papers (Send copy with other forms)

  17. What to Send: 9. Management Plan (page 154): • List names, addresses and phone number of all board members/owners • Signed and dated by Official Representative (Send us the original)

  18. What to Send: • Fiscal Responsibility Statement, p. 155 & 156 a. Side 2 of Management Plan • Question 1 – Monthly General Journal • Question 2 –Separate checking account b.Two most recent business bank statements

  19. What to Send: • Business Documentation a. Corporations and LLCs: • Articles of Incorporation (must be stamped by a governing official or agency) • Copy of signed and dated board minutes approving participation in CACFP

  20. What to Send: • Churches • If incorporated, follow a. • If not incorporated, copy of signed and dated minutes showing board approval of participation in CACFP

  21. What to Send: c. Partnerships • Partnership Agreement (must be stamped by a governing official or agency) or • Copy of registration of name of business or • LLP registration statement indicating filed with probate judge and Secretary of State or • Business License or other tax registration certificate listing all partners.

  22. What to Send: d. Sole Proprietorships: • Federal, State or local government document associating the name of the business with the name of the owner • Tax coupon book • Notification letter from the AL Dept. of Industrial Relations of employer tax rate

  23. What to Send: 12. Financial Viability information - Submit one of the following: a. Copy of 2006 income tax return that includes business operations of the sponsor or b. Financial Statement for past 12 months or period of time operated business or c. Most recently issued audit report or d. A copy of your business plan or 12 month projected profit loss statement (Send copy with other forms)

  24. What to Send: Add! 13. Budget Planning Worksheet – compete using information collected on your approved F/RP Applications Do not use form in book!!!!

  25. What to Send: 14.Contract for meals, if applicable (Send with other forms)

  26. What to Send: 15.On-Site Visit Form (page 152) • Complete name, address information • Provide basic directions to your center • Complete ALL requested information Do not use form in book!!!!

  27. Postmarked No Later Than ______________ Miss the deadline – Come back to another workshop!

  28. On Site Visits • Must have ALL F/RP applications completed • Must have Master Roster completed and ready for review at visit • Do not list date entered • Remember the final deadline is ________________

  29. Follow-up Workshop Will be held in November or December You MUSTattend!

  30. Annual Training Held in August You MUST attend!

  31. See you soon…Don’t forget the deadline!

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