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As the World Turns in

As the World Turns in. Karen Shaffer and Shane Caudill Department of General Services – Division of Purchases and Supply. Focus: Account Management. Goal: To use your eVA and Ariba account to maximize your visibility for business opportunities and orders!!.

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As the World Turns in

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  1. As the World Turns in Karen Shaffer and Shane CaudillDepartment of General Services – Division of Purchases and Supply

  2. Focus: Account Management Goal: To use your eVA and Ariba account to maximize your visibility for business opportunities and orders!! There are many supplier’s in the eVA World (over 15,000 registered)

  3. What’s the benefit to me? • State Government • 171 Agencies/Institutions • $4 Billion/year for goods & services • Local Government • 340+ Users • $5 Billion/year for goods & services

  4. What’s the competition look like? • Suppliers • 15,000+ registered vendors • 800+ vendor catalogs loaded into eVA • Mix of local and statewide suppliers • 20% get 80% of the orders (approx. 5,000 suppliers)

  5. So what’s the point? • In order to be the center of the eVA Universe you must maintain accurate account information!!!!! • There is a lot of spend potential out there • eVA can help you get a jump on the competition (on line bids, on line responses, email notifications, electronic catalogs)

  6. Business Opportunities - VBO • Area where solicitation advertisements are posted • Premium level vendors are automatically notified of advertisements via email based on correspondence type, commodity codes, the parent class code, and service area • Working email and fax eVA solicitation addresses need to be maintained.

  7. Business Opportunities - eProcurement • Solicitations over $30,000 • Sealed Bidding – online response • Premium level vendors are automatically notified via email based on commodities • What does the Buyer see?: • Commodity Codes • Bidder’s List – Address/Contact information

  8. Business Opportunities – Quick Quote • Business between $5,000 - $30,000 • Receive Bids on-line – Respond on-line • What does the buyer see?: • Commodity Codes • Service Areas • Bidder’s List – Address/Contact information

  9. Solicitation Address

  10. Life Cycle of an Electronic Order Supplier registers Company Name and Location Name in eVA Buyer searches the eMall Delivery Creates requisition Buyer checks order status eVA Preferred Order Method (POM) of Electronic connects to Supplier Ariba account by the DUNs # Supplier acknowledges order in Ariba Inbox Ariba notifies supplier of new order by email, fax…(based on Ariba supplier account POM) Supplier checks Ariba Inbox for order details

  11. Your in!! Click Account Maintenance

  12. Account Maintenance Add/Modify Contact Information Add contacts to addresses and Select Correspondence type here Select Service Areas here Select Commodities here

  13. How do I make company name or tax id changes? • Legal Company Name and Fed. / Tax ID Number • Email eVA-Customer-Care@dgs.state.va.usThe request for these changes should include: • Name of person requesting change • Tax ID • Position / title of person requesting change • Phone Number • Item(s) and description of change

  14. Help • Call the AMS Hotline at 1-866-289-7367 • Email: suppliers@ams.com • We are here to help you!!

  15. Orders! • 2 Ways for Buyers to place orders • Catalog orders: • Punchout Catalog • CIF/Text based Catalogs • Non-Catalog orders

  16. There are 2 types of eVA catalogs:CIF & Punchout WhatIs A Catalog? • A CIF (catalog interchange format) catalog is a list of products/services and their attributes. • A Punchout Catalog is a live web based catalog that a supplier hosts.

  17. Why are Catalogs Important? • Visibility within the eVA system – over 15,000 registered vendors – ~ 800 catalogs • Establishes a ‘Storefront’ • Allows a supplier to better control the information received from an eVA PO • Minimizes order entry for the buyer

  18. What Are The Catalog Requirements? • 4 Basic Requirements • Register on-line with eVA! • Register on-line with Ariba. • Sign a Trading Partner Agreement. • Convert a product list into a CIF format or complete punchout development

  19. Catalog Item View

  20. Where can I find the tools? • On the Web! • Go to www.eva.state.va.usClick the green Vendors button. • Contact the catalog team by emailing eva-catalog-manager@dgs.state.va.us

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