Government-Industry Data Exchange Program GIDEP as a Resource

1. Government-Industry Data Exchange Program GIDEP as a Resource Presentation for the Code 300 Orientation January 20, 2010 Presented by: Michael J. Sampson, Alert Coordinator Manager, EEE Parts Program NASA GSFC, Greenbelt, MD 20771 Code 300 Phone: 301-614-6233; Fax: 301-614-5599 Michael.J.Sampson@nasa.gov

2. Overview • Introduction to the Government-Industry Data Exchange Program (GIDEP) • Charter, Policy, History, Participation and Website • NASA and GSFC involvement • GIDEP Document Types • Including Examples • NASA Advisories, differences from GIDEP • GIDEP and NASA Advisories as Lessons Learned Tools • Conclusions

3. GIDEP Purpose PURPOSE: Reduce or eliminate unnecessary resource expenditures by sharing existing information between government and industry participants.

4. Office of Management and Budget Policy Letter No. 91-3 Reporting Nonconforming Products 4. Policy. Agencies shall review existing programs or, where necessary, establish new programs to assure the quality of purchased products and materials. Information shall be exchanged among agencies about nonconforming products. The existing Government/Industry Data Exchange Program (GIDEP)operated by the Department of Defense will serve as the central data base for receiving and disseminating information about such products. April 9, 1991

5. http://www.gidep.org

6. GIDEP ReportingHierarchy at GSFC SMA Director M. Watkins SMA Deputy Director M. So SMA Associate Director E. Isaac Alert Coordinator M. Sampson

7. NASA Documentation • NPR 8735.1B Procedures for Exchanging Parts, Materials, and Safety Problem Data Utilizing the Government-Industry Data Exchange Program and NASA Advisories. • Requires ALL NASA Centers Participate in GIDEP • AND Have a Process to Issue NASA Advisories • GPG 5340.3F Preparation and Handling of Alerts, Safe-Alerts and Advisories.

8. GIDEP Document Types:Alerts Alert: A GIDEP document that reports a problem with parts, components, materials, specifications, software, manufacturing processes, or test equipmentthat can cause a functional failure. Examples: • Suspect Counterfeit Microcircuits (December, 2009): An aerospace company reported receiving suspect counterfeit EEE parts from a parts distributor. It should be noted that the GSFC issued a NASA Advisory in 2003 forewarning NASA projects that procurements should only be made from the OEM or their authorized distributor (s). • Defective Connectors (September, 2009): A spacecraft supplier found recessed connector contacts during the troubleshooting of a harnessing failure. The failed military D38999 connector was analyzed and determined to have a separated bond joint between the dielectric retention wafer and the front pin insert.

9. GIDEP Document Types:Safe-Alerts Safe-Alert: A GIDEP document that reports a non-conforming item, product or situation that creates a safety hazard for personnel or equipment.Examples: • Safety Wire (December, 2009): An aerospace supplier procured safety wire from a metallurgical company. Although the wire was identified as a certain MS part number, it actually was a different part number. Potential for catastrophic failure. • RFI Filter (May, 2009): The filter manufacturer failed to provide objective evidence that the required electrical tests were performed. This part had been designated as a “Navy Critical Safety Item”. For safety issues, contact Pat Hancock (Code 350)Also, for safety issues involving non-conforming items, contact Mike Sampson (Code 300)

10. GIDEP Document Types:Problem Advisories Problem Advisory: A GIDEP document that reports a problem with parts,components, materials, manufacturing processes, specifications, software, manufacturing processes, or test equipment that has an unknown or low probability of causing problems for other users. Examples: • Metal Foil Resistors (August, 2009): GSFC project experienced an intermittent open failure of a VSMP style nichrome foil resistor in a surface mount package. A GSFC failure analysis determined that the root cause of the failure was attributable to the fracture of the etched nichrome foil gridline by thermo-mechanical stresses induced by a foreign particle embedded within the foil. • D-sub Connector Shells (September, 2009): The GSFC found tin whiskers growing on tin-coated commercial connectors during receiving inspection. In addition, a materials analysis showed that the drawing specified nickel-barrier metal that was supposed to be underneath the tin layer was missing.

11. GIDEP Document Types:Agency Action Notice Agency Action Notice: A GIDEP document that redistributes problem informationissued by a Government Agency to GIDEP participants. Examples: • CPSC, Recall of Air Conditioners/Heat Pump Units Due to Fire Hazard. (December, 2009). The Consumer Product Safety Commission published a recall on affected air conditioners due to 11 reports of power cord smoke/fire. At GSFC, the Alert Coordinator distributes such notices to Operations, Dateline, and WFF. • FAA Airworthiness Directive (December, 2009): The FAA published a directive regarding oxygen cylinders for various transport aircraft. The rupture of such defective oxygen cylinders could result in a rapid decompression of aircraft, deprivation of oxygen to the crew/passengers, and injury to cabin occupants. The Alert Coordinator distributes such notices to the WFF.

12. NASA Advisory • NASA Advisories differ from GIDEPs • Intended for use by NASA and its contractors • May reflect space flight unique issues • May be for information only • May cover NASA lessons learned • GSFC Advisories • Have less restrictive distribution statement than other Centers’ • Are cleared by GSFC legal for public domain (in US) • Recently added ITAR review so they can be shared with foreign partners

13. Examples of recent GSFC NASA Advisories • NA-GSFC-2009-02 IPC J-STD-004A (Requirements for Soldering Fluxes) Classifications. • NA-GSFC-2009-01 Vibration Overtest During Sine Burst • NA-GSFC-2008-02 Diode Availability Issues. • NA-GSFC-2008-01 Compact Peripheral Interconnect (cPCI) Backplane: Avoidance of Tantalum Capacitors in Hot Swap Circuitry to Prevent Unnecessary Failures. • NA-GSFC-2007-01 Metallized Plastic Film Capacitors – Things You Should Know. • NA-GSFC-2006-01 Destructive Physical Analyses (DPAs) on Field Programmable Gate Arrays (FPGAs) and Non-Volatile Memory Devices, Failure Reports, and Lessons Learned. • NA-GSFC-2005-05 Latent Damage: Best Test and Analysis Practice for Managing Risks. • NA-GSFC-2005-04 Application of Hitachi 1-Mbit Die Based EEPROM Technology to Space Applications.

14. Access to GIDEP Documents Due to ITAR restrictions, you must be a US citizen in order to be granted database accessibility • Currently, GIDEP documents can be viewed either by: • Registering as a GIDEP User in order to access the GIDEP database. See the Alert Coordinator for form. • Subscribing to the OSSMA GIDEP Alert/NASA Advisory distribution system. Contact the Alert Coordinator in order to be placed on email list.

15. GIDEP Distribution Restrictions • Per the GIDEP Manual, “Information distributed by GIDEP contains technical data whose export is restricted by Arms Export Act (Title 22, USC Sec. 2751 EtSeq) or Executive Order 12470.” • In addition, GIDEP documents have the following distribution restriction: “Distribution is not authorized outside of the GIDEP participant’s organization.”

16. GIDEP Distribution by Originator • Per the GIDEP Manual, “Distribution beyond participant’s organization must comply with GIDEP’s Distribution policy or be approved by the originator of the data.” • The Alert Coordinator obtains Export Control authorization on GSFC initiated GIDEP documents; therefore, the Alert Coordinator has the capability of distributing these GIDEP documents, such as two recent GIDEP Problem Advisories, to international entities such as overseas manufacturing facilities.

17. In conclusion, GIDEP is a Resource • Alerts, Safe-Alerts, Advisories, and Agency Action Notices are free.These documents are very helpful in ensuring mission success • GSFC NASA Advisories are freely distributed with no distribution restrictions. GSFC NASA Advisories capture valuable Lessons Learned • Obtain free calibration reports to maintain equipment calibration • Engineering and Reliability-Maintainability reports are available • Utilize Urgent Data Requests to locate surplus parts and materials • Urgent Data Requests also can be used to request failure experience data • Free reports are also available on Lessons Learned, DMSMS, and Product Change and Product Information Notices

18. The Alert Process is Two-Way • Almost Every Project in NASA Will Benefit from the Information Provided by GIDEP Documents and NASA Advisories • We Have A Legal and Ethical Requirement to Contribute Our Lessons Learned • So Please Do Your Part and Report Candidate Incidents or Experiences • We Will Make it Easy

19. Contact Us • Michael J. Sampson,Building 32 Room E110B. Phone: 614-6233; Fax: 614-5599. michael.j.sampson@nasa.gov • Edward Rutkowski,Building 32, Room E110B. Phone: 614-5793; Fax: 614-5599. edward.rutkowski-1@nasa.gov