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TIME AS A RESOURCE

TIME AS A RESOURCE. Limited in Nature Valuable resource A democratically shared resource Setting up systems Building and maintaining relationships Technology helps Delegation Multi-tasking Pareto law 80% time for 20% result 20% time for 80% result ( Contd ).

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TIME AS A RESOURCE

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  1. TIME AS A RESOURCE Limited in Nature Valuable resource A democratically shared resource Setting up systems Building and maintaining relationships Technology helps Delegation Multi-tasking Pareto law 80% time for 20% result 20% time for 80% result (Contd)

  2. (contd.) • Handle time crisis • How to avoid future time crisis • Fire fighters get promoted! • Identify time – wasters • Prioritizing • Clarity among top performers • Clear the table! • Postpone uncomfortable job – where to begin • Doing something unpleasant

  3. Organisation and filing • Computers and other storage devices • Most ordinary tasks – attend immediately • How to handle interruptions - Plan work-area - Signaling system • Ability to read fast and comprehend • Highlight important points • Avoid second or third reading • Objectives to read particular material • Make short notes – add references (page Nos) • Plan working hours – avoid fatigue • Learn to say `NO’ • Decide the time an activity deserves • Evaluate and obtain self-feedback • Plan parallel activities • Manage time on travel

  4. Effective meetings • Plan an agenda, circulate in advance • Provide papers in advance • Provide brief overview in the beginning • Make notes, including who said what • Make draft minute as soon as possible • Declare start and finish time • Use flip charts or PPT • Talk less, allow people to think

  5. Time Related stress • Time pressure cause stress • Deteriorate efficiency and effectiveness • Long list of time wasters • Personality factors, ambitious, competitive, achievement – oriented and demanding • Time pressures as positive or negative • Avoid over-commitment • Good listening skills, brief responses

  6. Techniques of Time Management • Set objectives • Prioritize tasks • Get organized • Set deadlines, do not postpone • Block out undisturbed time • Learn to delegate • Plan everyday, paint a mental picture • Detailed written communication followed by brief oral communication • Develop good reporting system • Train subordinates

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