State of OUR facilities Report

1. State of OUR facilities Report bellwether of the asset management plan evolution of the three year rolling timeline Ivan Graff Office of Acquisition and Project Management FIMS Annual Comprehensive Training Oak Ridge, TN March 27, 2014

2. FIMS Annual Comprehensive Training Agenda • A brief history of real property annual reports • Goals for the “State of Our Facilities Report” • Differences between proposed internal and external versions • Sample charts • FY 2013 summary • Five year trends (FY 2009 – FY 2013)

3. FIMS Annual Comprehensive Training Asset Management Plan • Required by Executive Order 13327 Section 3(b) • Published in FY 2005 • Summary data presented • Building area by use and interest • Land mass total • Replacement value by program • Trends (FY 1999 – FY 2004) • Building area • Maintenance spending • Deferred maintenance estimates • Energy intensity reduction percentage

4. FIMS Annual Comprehensive Training Three Year Rolling Time Line • Required by the Office of Management and Budget • Revised annually since FY 2006 • Related to the Asset Management Plan - • Acts as the implementation plan • Records the Department’s progress • Targets and Trends (in FY 2013, FY 2008 – FY 2015) • Asset utilization by use, including net assignable building area per office building occupant • Disposition by gross building area and replacement value • Asset condition for operating owned assets and by mission dependency • Energy intensity and the percent reduction since FY 2003 • High Performance Sustainable Buildings by interest

5. FIMS Annual Comprehensive Training Annual FIMS Data Charts • Similar to the Three Year Rolling Timeline • Presented at the February or May F&I Quarterly Meeting • Targets and Trends for Single Fiscal Years • Condition by Mission Dependency • Utilization by Use • Replacement Value by Mission Dependency • Utilities, Other Operation Costs, and Maintenance by Year • Operation and Maintenance Costs by Type • Maintenance Costs by Program Against a 2% Target • For Each Program • Utilization by Use • Condition by Mission Dependency • Replacement Value by Mission Dependency • Utilities, Other Operation Costs, and Maintenance per unit building area

6. FIMS Annual Comprehensive Training State of Our Facilities Report Will . . . • Subsume • Three Year Rolling Timeline • Annual FIMS data charts • Review Implementation of the Asset Management Plan • Take stock of the Department’s current position by examining - • Summary data about the Department’s current portfolio • Data illustrating trends in areas of interest • SOFAR SOGOOD= State of our Facilities Annual Report and Statement of Goals, Objectives, and Other Direction

7. FIMS Annual Comprehensive Training About the Internal Version Audiences • Program, Support Office Leadership • Headquarters Purposes • For each program or support office: • Summarize its inventory • Compare its health to the Department’s • Highlight its strengths and weaknesses Information Source • FIMS data from five most recent years • All types of interest in real property • All statuses and levels of utilization

8. FIMS Annual Comprehensive Training Structure of the Internal Version Inventory • Is the program growing significantly? • Does FIMS data match source documentation? • Has the program increased its mission alignment? Condition • Do replacement values grow at industry rates? • Are mission critical assets in an acceptable condition? • Are maintenance expenditures adequate? Operation Costs • At what rate have utility and waste costs grown? • Does it lease more per capita than its peers? • Do leases cost more than owned space? • Does DOE lease near owned, underutilized space? Excess and Under-utilized Assets • Does the program or support office hold or abandon unneeded real property? • Does unneeded real property siphon scarce operating funds?

9. FIMS Annual Comprehensive Training About the External Version Audiences • Office of Management and Budget • Federal Real Property Council • Government Accountability Office • Public Purposes • Summarize the Department’s inventory • Address GAO “High-Risk List” concerns • “Replace” the Three Year Rolling Timeline Information Source • FIMS data from five most recent years submitted to the Federal Real Property Profile (FRPP) submission

10. FIMS Annual Comprehensive Training Structure of the External Version Inventory • Is the Department growing significantly? Excess and Under-utilized Assets • Does DOE hold or abandon unneeded real property? • Does unneeded real property siphon scarce operating funds? Leasing • Does DOE lease more per capita than its peers? • Do DOE leases cost more than owned space? • Does DOE lease near its owned, underutilized space? Collecting Accurate and Useful Data • How accurate is DOE’s data? • Does DOE invest enough in its assets? • Has DOE’s inventory increased its mission alignment? • Do replacement values grow at industry rates?

11. FIMS Annual Comprehensive Training Includes: • All ownerships • All statuses • All prop. types • GSA as well Where are the Assets? (FY 2013)

12. FIMS Annual Comprehensive Training Where are the Land Parcels? (FY 2013) Includes: • All ownerships • All statuses Total: 2.82M Ac

13. FIMS Annual Comprehensive Training Building Count and Area by Interest (FY 2013) Includes: • All ownerships • All statuses • Build. & trailers • GSA as well By Count Total: 10,818 By Area Total: 132.7 MSF

14. FIMS Annual Comprehensive Training Land Area by Interest (FY 2013) Includes: • All ownerships • All statuses Total: 2.82M Ac

15. FIMS Annual Comprehensive Training Average Age by Asset Type (FY 2013) Includes: • All ownerships • All statuses • All prop. types • GSA as well LAND 40 Years STRUCTURE 36 Years BUILDING 35 Years TRAILER 20 Years

16. FIMS Annual Comprehensive Training Replacement Value by Property Type Includes: • All ownerships • All statuses • All prop. types • No GSA

17. FIMS Annual Comprehensive Training Building Use by Program (FY 2013) Includes: • All ownerships • All statuses • Build. & trailer • GSA as well

18. FIMS Annual Comprehensive Training Occupancy by Use (FY 2013) Includes: • All ownerships • All statuses • Build. & trailer • GSA as well Total: 139,672

19. FIMS Annual Comprehensive Training Buildings over 5,000 GSF (all ownerships, status, etc.)

20. FIMS Annual Comprehensive Training Building Area by Use Includes: • All ownerships • All statuses • Build. & trailer • GSA as well

21. FIMS Annual Comprehensive Training Building Area by Use (Federal) Includes: • DOE Owned & Leased • All statuses • Build. & trailer • GSA as well

22. FIMS Annual Comprehensive Training Building Utilization (FY 2013) Includes: • All ownerships • All statuses • Build. & trailers Utilization Area Count 100 % 62 % 77 % 90 – 100 % 76 % 81 % 0 % AND 90 – 100 % 87 % 92 %

23. FIMS Annual Comprehensive Training “Unneeded” Building Area by Use Includes: • All ownerships • Excludes GSA • Build. & trailer • Excess • Unutilized • Underutilized • Shutdown

24. FIMS Annual Comprehensive Training Mission Critical Assets by Property Type, ACI Includes: • DOE Owned • Status 1, 2, & 6 • All prop. types ACI = Asset Condition Index = DM / RPV

25. FIMS Annual Comprehensive Training Not Mission Dependent Assets Includes: • All ownerships • All statuses • Build. & trailers

26. FIMS Annual Comprehensive Training Select Operations Costs Includes: • All ownerships • All statuses • All prop. types • No GSA Note: FIMS allocates structures’ operation costs to buildings and trailers

27. FIMS Annual Comprehensive Training Includes: • DOE Owned • Status 1, 2, & 6 • All prop. types • No 3000s & 4289 Maintenance by Mission Dependency

28. FIMS Annual Comprehensive Training Building & Structure Validation Scores

29. FIMS Annual Comprehensive Training Contact for more information: Ivan Graff (202) 586-8120 Ivan.graff@hq.doe.gov Calutron operators at Y-12, ca. 1944