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Rural Intersection Conflict Warning Systems

Rural Intersection Conflict Warning Systems. RFP Kickoff Meeting November 19, 2012. Introduction. Welcome Bidding Requirements Project Requirements. Disclaimer. What is discussed today is informational only, meant to assist interested teams in the pursuit of this project.

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Rural Intersection Conflict Warning Systems

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  1. Rural Intersection Conflict Warning Systems RFP Kickoff Meeting November 19, 2012

  2. Introduction • Welcome • Bidding Requirements • Project Requirements

  3. Disclaimer • What is discussed today is informational only, meant to assist interested teams in the pursuit of this project. • The ultimate contract requirements will be included in the Request for Proposals (RFP).

  4. Bidding Requirements Instruction to Proposers

  5. Instructions to Proposers • Section 2 Procurement Schedule • ATC Submittal Due Date: December 10, 2012 • Clarification Submittal Deadline: January 7, 2012 • Technical Proposal Due Date: January 10, 2012 • Price Proposals: January 21, 2013 • Public Opening Date: February 1, 2013 • Section 6.4 STIPEND - $20,000

  6. Instructions to Proposers • Section 1.4 Project Goals • Safety • Quality • Innovation • Schedule and Budget • Maintain contract through December 1, 2015 • Section 1.5 Change in Proposer’s Organization • Section 1.7 Estimated Cost • 30 additional intersections up to $6 million • Section 1.8 DBE – 8% (no DBE meet & greet) - No Trainees (OJT)

  7. Instructions to Proposers • Section 3.4 – Communication to Ken Hansen • Use Clarification Request Form on MnDOT DB webpage • Section 3.6- Addenda/Clarification posted to website • E-mail notice to each team single point of contact • ATC – Must be equal of better • All areas of contract are open • Radar, magnetometer, and other detection need ATC • (Book 2, Section 17)

  8. ITP – Tech Proposal • Section 4.2.2 – Due between 7:30 and 10 am • Section 4.2.3 – Follow font sizes • Section 4.2.4 – Org Chart – Need approval to change from SOQ • Section 4.2.4.3 – 100 Points • 50 Points for being responsive • 35 Points – Quality • 10 Points – Exceeding Delay Alert Requirements • 5 Points – Reduce 21 day construction time

  9. ITP – Price Proposal (Base 20 Sites) • 4.3.1 – Submit Electronically

  10. ITP Form 5 (Apparent BV Only) * Region A = MnDOT Districts 1, 2 and 4 Region B = MnDOT District 3, 6 and Metro Region C = MnDOT District 7 and 8 ** Type I = 4-Way Intersection (Book 2, Exhibit 1- A) Type III = ‘T’ Intersection (Book 2, Exhibit 1- C) Type IV = 4-Way Divided Intersection (Book 2, Exhibit 1- D)

  11. ITP Form 5 (Apparent BV Only) Intersection lighting cost per intersection: MnDOT will divide the item 2545.601 (Electric Lighting Systems) by 2 sites. Boring under railroad costs per location: MnDOT will divide the item 2560.601 (Highway-Railroad Grade Crossing Signals) by 4 sites. )

  12. Book 1- Section 11: Exhibit K • Additional Allowances

  13. ITP Form 6 • Form 6 • Not used in BV Selection • Only Apparent Best-Value needs to submit • Extended Warranty • Option 1 – 2017 • Option 2 - 2018

  14. Project Requirements Book 1 Book 2

  15. Book 1 • No reliance on RID • Completion Deadlines (Section 4) • 20 intersections by Dec 1, 2013 • 120 Days for each ID/IQ RICWS • All work done by Dec 1, 2015 • Final Acceptance 100 Days • Warranty Bond of $120,000 (Section 8)

  16. Book 1 – Section 10 • Section 10 - MnDOT shall be considered to have Accepted maintenance liability at each Site which are 100% complete as of such date and accepted of the RICWS turn on test. • Contractor must still warrant

  17. Book 1 – Section 11 • Lump Sum Project for bid value • Payment per Book 2, Section 2 SOVs • Payment on % Complete • Additional Intersections (ID/IQ) • Up to 30 more or $6,000,000 • Not guaranteed ($, quality) • Work Authorization per Unilateral Change Order • Payment per Exhibit K • Timeline per Section 4 • Contractor must still warrant

  18. Book 1 – Section 11 • Additional Allowances for ID/IQ • 4-Way w/Island = Type I + additional detection • Additional signs • Power connections per invoice • Mounting RICWS on bridges or boring under waterway • Additional items requested by MnDOT • Inflation factors • Contractor must still warrant

  19. Book 1 – Section17 & 21 • Liquidated Damages • Warranty • Lighting • RICWS – All expire on Dec 1, 2016 • Warranty Extensions • MnDOT to monitor, Contractor may also • Threshold Limits • Warranty Close-out • Turn-over test per Test Case 7 at each Site. • LD for re-tests

  20. Book 2 – Section 1 1st Site: TH 7 & Carver CSAH 33

  21. Book 2 – Section 2 • Design Coordination Meetings • In-Progress Design Review (weekly) • Over-the-Shoulder Reviews (as needed) • Construction Progress (weekly/by-weekly)

  22. Book 2 – Section 2 • Submittals • Schedules • Quality Manual (Template Provided) • Release for Construction Docs • Shop Drawings • As-Builts • Product Data Sheets • Material Testing

  23. Book 2 – Section 2

  24. Book 2 – Section 7 • Right of Way • Contractor shall secure R/W maps to confirm R/W in Design • RFC and As-Built drawings shall accurately depict R/W from the R/W maps.

  25. Book 2 – Section 9 • As-BuiltsRequire X & Y GPS locations • Lighting Units • Cabinets • Source of Power • Handholes • Detection Devices • Underground cable & Conduit • Every Junction • Cable as Line Geometry • Vertex points every 100ft or change in direction

  26. Book 2 - Section 16 • Lighting (2 Sites) • Typical Rural Lighting - 2 cobra head luminaires • Separate Conduit from RICWS System • Signing • Supports Meet 2001 AASHTO Breakaway Requirements

  27. Book 2 - Chapter 16 • Signing Minor Road: 36”x36” 8” LED Alternating Flashers 30”x24” When Flashing Major Road: 2-Lane 4-Lane W3-X8A W3-X8 48”x48” 66”x42” 12” LED Flasher 8” LED Alt Flasher 42”x24” When Flashing

  28. Book 2 - Section 17 • Detection • Acceptance through ATC Process • Electrical Power • One service cabinet at each facility – including existing lighting • MnDOT will reimburse Utility Service Invoice for connections

  29. Book 2 – Section 17 • Testing (Test Plan – Exhibit 17 C) • Integration Demo (Test Case 2) • 30 Day Fort Snelling Test • Require acceptance of Contractor testing procedure • Will hold system at Fort Snelling until completion of Reliability Demo • Reliability Demonstration (Test Case 5) • 30 Day Caver County • LD after 38 Days

  30. Book 2 – Section 21 • Rail Roads • 4 of 20 near RR • 2 near BNSF and 2 near CP • MnDOT will provide RR Agreements and 1 day of RR Flagging • Proceeding with agreements using Exhibits 21A-D

  31. Coordination of Contractors • Oversight Consultant • Design Review • Testing (Cases 1, 3, 4, 6, & 7) • Construction Inspection • Warranty Evaluation • University of Minnesota • Testing (Case 5)

  32. MnDOT Org Chart

  33. Questions? Ken Hansen ITS Project Manager Office of Traffic, Safety, and Technology (651)234-7064 Kenneth.Hansen@state.mn.us Jay Hietpas Innovative Contracting Director Office of Construction and Innovative Contracting (651)366-4210

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