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Presentation to AEO Conference at Killashee House hotel

Presentation to AEO Conference at Killashee House hotel. 19 th May 11. Client Base. 30 VECs. Presentation What VECs currently h ave What is available FETAC Integration Future Options What AEOs should do !. System originally based on 6 Core Modules BTEI VTOS

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Presentation to AEO Conference at Killashee House hotel

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  1. Presentation to AEO Conference at Killashee House hotel 19th May 11

  2. Client Base 30 VECs

  3. Presentation • What VECscurrently have • What is available • FETAC Integration • Future Options • What AEOs should do !

  4. System originally based on • 6 Core Modules • BTEI • VTOS • Youthreach • Adult Literacy • Traveller Training • Community Education

  5. System originally based on • 6 Core Modules • BTEI • VTOS • Youthreach • Adult Literacy • Traveller Training • Community Education All Delivering: Learner Profiling Course History DES Returns

  6. Features youcurrently have • Texting & Group Emailing • Countywide Analysis • Countywide Timetabling • New Returns • Tutor Database • New Staff Administration • Mail merging & Standard letters

  7. Texting Service • Text a Learner • Text a Tutor • Text a Class • Text a Group

  8. Countywide Analysis

  9. Countywide Timetabling

  10. DES Returns Updates carried out in 2011 for : • Adult Literacy • ESOL • Community Education • VTOS

  11. Tutors Database

  12. New Staff Administration

  13. Mailmerging & Standard Letters

  14. What is available as • additional modules • Self Financing / Nightclasses • Countywide Planner • Tutor Monthly Reporting • External Teaching Services • Stock Management system

  15. Self Financing / Nightclasses • Manage classes in colleges • Online searching, booking & payment • Refunds and transfers catered for • Public can search throughout VEC • Reduced administration • Allows offline bookings

  16. Countywide Planner

  17. Tutor Monthly Reporting

  18. External Teaching Services • External groups request hours • Approved at Head Office • Groups enters basic learner details

  19. Stock Management System • Centres & Colleges manage own stock • Annual Stock take using scanner • Print Bar code labels • Depreciation • Countywide reporting

  20. FETAC Integration Procedure • Set up your FETAC Centres • Select which modules will be returned • Flag which learners are presenting for certs • Add in the results for each module • Run your pre submission checks • Download file from Salespulse • Upload to FETAC Business System (FBS)

  21. FETAC Integration Procedure

  22. FETAC Integration Enter results and grade calculated Pre submission checks and facility to download for FETAC FBS

  23. Future options / Modules • Community Self Registration • Course Self Administration Will include Approval procedure & Tutor Contracts • Accounts Integration Attendance, Tutor Claim forms and export to VEC Accounts systems • PLC system • Resource Booker

  24. Community Self Registration • Community Group applies for hours • VEC approves, declines or defers • Community adds in learners directly • VEC can define learner & course application form • Feeds into Community Education DES returns

  25. Course Self Administration • Co-ordinator inputs course details • Tutor added and Approval requested • HR approves • Tutor Contract generated • Co-ordinator receives notification • Learners added into Course

  26. Accounts integration • Attendance of Student & Tutor recorded • Attendance verified & signed off • Meal / Travel allowance calculated • Claim forms generated • Exported for use in accounts • Key Point – Data entered just once

  27. PLC System (Working Demo) • Course Management by college • Student Self Registration with payment • Manage choice preferences • Student Attendance • College Reporting • VEC Reporting

  28. Resource Booker • Keep track of all bookings of your resources – for example Pitches, Rooms, Computer facilities, Digital Cameras, Mini Bus • Eliminate double bookings • Easily see when facilities are available • Ensure that equipment is returned • Set up recurring bookings • Book resource for multiple days • Full search & history of bookings • Include instructions for particular resources • Record how many people used facility • Automated emails to notify of bookings

  29. What AEOs should do ! (as recommended by SalesPulse) • Check what users have access to - through the Administration Staff button • Review database – Learners, Courses & Tutors • Review your returns – inbuilt checks to identify missing data • Have a key driver for SalesPulse database

  30. Summary • What VECscurrently have • What is available • FETAC Integration • Future Options • What AEOs should do ! • Thank You • 056 7720873 www.salespulse.com

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