Consortial Use of E-Resources in Academic Libraries in Austria

1. Helmut HartmannAustrian Consortia Cooperation Consortial Use of E-Resources in Academic Libraries in Austria Libraries and Users 7th Seminar 2007 Faculty of Electrical Engineering and ComputingZagreb , March 2 - 3

2. Agenda • Introduction: Tackling the problem • Purpose of building consortia • Characteristics of successful consortia • Integration issues in budget saving, collection development and administration • Statistical Proof • Outlook: The National Backfiles Project Hartmann, Use of E-resources in Academic Libraries in Austria

3. Tackling the problem (radically) Librariesstruggling under- Budget constraints- Increasing expenses- Inflation of resources- Users‘ demands for more Hartmann, Use of E-resources in Academic Libraries in Austria

4. Tackling the problem (reasonably) Building Consortia! Hartmann, Use of E-resources in Academic Libraries in Austria

5. Purpose of building consortia • Building a community of libraries entering into a cooperative agreement to share information or provide services that benefit students and staff • Pooling their individual fiscal, human, and material resources to take advantage of more favourable agreements with publishers, or arrange to share staff technical expertise • Making up for local cancellations by Cross Access Agreements Hartmann, Use of E-resources in Academic Libraries in Austria

6. Characteristics of successful consortia (Hirshon, A.: International Library Consortia: How Did We Get Here? Where are We Going?) • Valuable programs and services • Clear sponsorship and ownership • Committed membership • Strong leadership • Effective committees • Continuous communication • Sustainable organization • Adequate staffing (Usually not only volunteers) • Agile organizations Hartmann, Use of E-resources in Academic Libraries in Austria

7. Budget Saving through Integrated Collection Development • Small libraries can share journals they could never afford • Multi-year agreements offer substantial capping of annual increase • Comparatively low or no additional charge at all for Cross Access or UTL Access • Enclosure of new journals into existing packages for free one year trials • Consortia deals still save a lot of money: Graz University Library 2004 savings at Springer: € 94.236 (Cross Access compared to Single Site Subscriptions) Hartmann, Use of E-resources in Academic Libraries in Austria

8. Assets for IntegrationCollection development • Consistency of holdings can no longer be granted due to budget constraints • Swiftly changing relevance of holdings because of: • New subject fields • Establishing new departments • Temporary research projects • New journals • Splitting of journals • Just-in-time supply instead of Just-in-case • Consortia (particularly if they go e-only) help libraries to react dynamically to their users‘ demands as (even in packages) titles can usually be substituted by others Hartmann, Use of E-resources in Academic Libraries in Austria

9. Assets for IntegrationAdministration • Simplifying orders: One order for hundreds of titles • Joint cataloguing • For e-only-titles (local ones as well as CA or UTL ones) • no issue admin • no claims • no binding • no shelving • Controlling made easy: Hundreds of journals bundled in one file of stats Hartmann, Use of E-resources in Academic Libraries in Austria

10. Hartmann, Use of E-resources in Academic Libraries in Austria

11. Contract signed July 1, 2005 Hartmann, Use of E-resources in Academic Libraries in Austria

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13. Institutions 2 UMIT - Die Private Universität für Gesundheitswissenschaften, Medizinische Informatik und Technik Hall i T Universität Graz Universität Innsbruck Universität Klagenfurt Universität Linz Universität Salzburg Universität Wien Veterinärmedizinische Universität Wien Vorarlberger Landesbibliothek Bregenz Wirtschaftsuniversität Wien Hartmann, Use of E-resources in Academic Libraries in Austria

14. Hartmann, Use of E-resources in Academic Libraries in Austria

15. Proved successful by statistics Sessions via EZB at Graz University Library Blackwell Kluwer Nature Science 142.907 95.395 56.449 ACS LWW Springer Thieme 20.785 Wiley Elsevier Hartmann, Use of E-resources in Academic Libraries in Austria

16. Increase of Access via EJL (EZB)„Old“ Universities Hartmann, Use of E-resources in Academic Libraries in Austria

17. Statistical Effects of Site Splitting Hartmann, Use of E-resources in Academic Libraries in Austria

18. Statistical Effects of Site Splitting Hartmann, Use of E-resources in Academic Libraries in Austria

19. Increase in Content  Overproportional Increase in Usage Hartmann, Use of E-resources in Academic Libraries in Austria

20. Bekannte oder genützte Zugänge Bekannte oder genützte Plattformen In Prozent In absoluten Zahlen Elektronische Zeitschriften: Zugangswege & Plattformen Hartmann, Use of E-resources in Academic Libraries in Austria

21. Literatursuche in DatenbankenWichtigkeit einzelner Datenbanken Hartmann, Use of E-resources in Academic Libraries in Austria

22. The National Backfiles project • Creating awareness of the issue • Building a master plan for funding • Contact governmental boards • Raising funds • Negotiating with publishers • Implementing the content • Central administration Hartmann, Use of E-resources in Academic Libraries in Austria

23. Thank you for your attention! helmut.hartmann@uni-graz.at