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Distinguished Clubs & AAR

Distinguished Clubs & AAR. District Convention 2017. Sue Cummins, Region 15 Assistant Advisor. What is a Distinguished Club?. An exceptional club as defined by Key Club International Meets developed standards Scoring is built into the MRF

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Distinguished Clubs & AAR

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  1. Distinguished Clubs & AAR District Convention 2017 Sue Cummins, Region 15 Assistant Advisor

  2. What is a Distinguished Club? • An exceptional club as defined by Key Club International • Meets developed standards • Scoring is built into the MRF • Every entry into the MRF has the ability to raise a club’s score

  3. Scoring in the AAR • At the bottom of the MRF is a tab, “Annual Report”. • This shows a club’s “score” • Maximum score possible is “190”. • Score for a Distinguished Club is at least 150; but less than 175

  4. What is a Diamond Distinguished Club? • Only about 1% of the clubs in the world meet this criteria • It’s a higher score in the Annual Report; that of “175” or above. • It’s not that hard to do, assuming you look at the Annual Report criteria and plan a yearly course of action

  5. Why would you want to be a Distinguished Club? • It’s a worthy goal to attempt • It improves your club’s program and helps you to attract members and keep them motivated and excited

  6. Make it Happen through Proper Planning • Go over the Annual Report tab in your MRF as soon as possible; and begin planning how to meet each criteria • Don’t let months go by and forget to meet the criteria for April and May • For example, before your May MRF, your club secretary should file your club elections report

  7. Club Elections Report There is a “button” on the Home Page of the CyberKey to do this assignment. (www.cnhkeyclub.org)

  8. Club Elections Report

  9. Part 1: Club Information • Includes details about membership numbers, sponsorship, club administration, club membership, leadership development and Kiwanis family involvement

  10. Category 1 – Membership • A growth in membership allows for up to 5 points • 2 or more new members can get the total points

  11. Category 2 – Sponsorship • It asks if your Kiwanis club provides appropriate assistance, on the “Task 1 page” • The first April tab also asks if you work with a Builders Club or K-Kids • Whatever you reply for both these carries over for the entire rest of the document • Remember to do at least 2 projects with the Builders Club or K-Kids

  12. Category 3 – Club Administration • Club Meetings • Should hold at least 30 meetings • Should hold at least 1 meeting in the summer • Attendance by both advisors is important • Should hold 1 Board meeting a month • Average mtg. attendance should be at least 70% of membership – (4 points) • At least 1 meeting should be attended by the LTG – (can be electronic) • At least one “special” meeting should be held

  13. Category 3 – Club Administration • Club Reports Click on the Club Roster Directory tab at the bottom of the MRF to open this page which should be completed with non-senior names by no later than the May report

  14. Category 3 – Club Administration • Club Reports (cont.) • You will not get credit for having done this task without changing the “No” to a “Yes” with the pull down tab on the MRF for the month in which you completed the task. • You should perform this task in either the April or May report. • It should also be redone in the fall, once you’ve added new members. • At that time, remove anyone you put into the document in the spring who doesn’t re-join the club

  15. Category 3 – Club Administration • Dues Payment • It is suggested that you make at least 2 payments a year • 1 in October/November and 1 in January • The information is automatically translated to the AAR document

  16. Category 3 – Club Administration • Division Involvement • RTC – 1 point • Fall Rally – 1 point • Attend the Division Conclave – 1 point • Attend at least 1 Kiwanis DCM – 1 point • Attend several Key Club DCMs – 1 point • Participate in more than 1 division service project – 1 point • Participate in a Banquet, (club or division) – 1 point

  17. Category 3 – Club Administration • Communications • Should publish at least 6 club newsletters each year – (minimum of 2 pages) • If you do not have a Club Editor, this is the responsibility of the Vice President(s) • They also want to know what other forms of communication you use – (worth 2 points)

  18. Category 4 – Club Membership • Education & Development Programs • Should hold a “New Member Induction” after having received the membership mailing from Key Club International – 2 points • There is an official ceremony on the International website that can be used • Should hold a Member Orientation event in September or October – 2 points

  19. Category 4 – Club Membership • Conferences • You should attend the Region Training Conference – 1 point • You should attend District Convention – 2 points • If you are lucky enough to attend ICON – 1 point • Having an advisor at the conventions/conferences is VERY important – 1 point each • If you have a candidate at the Division Conclave – 1 point • If you have a candidate at DCON or ICON – 1 point

  20. Category 4 – Club Membership • Membership Activities • You should hold at least 2 club social events – 2 points • You should participate in at least 2 “Interclubs” – 2 points • Can be with other Key Clubs, with Kiwanis sponsor, with other clubs in the K-Family • Can be a meeting, a social activity or a service project • Need at least 4 members from each club to have it count – unless clubs are very small; (3 members)

  21. Category 4 – Club Membership • Reporting “Interclub” activities The codes for Interclubs are a pull-down menu

  22. Category 5 – Leadership Development • Officer Training • Formal Training is “OTC” – 2 points • Advisor(s) at RTC/DCON/OTC – 1 point each • Officers at RTC/DCON/OTC (specific position workshops) – 2 points • Members at RTC/DCON/OTC workshops – 2 points

  23. Category 5 – Leadership Development • Leadership Training & Development • Attended DCON/OTC/RTC • Held your own club training “retreat” • Went to Key Leader • Had candidates &/or positions filled at the district or international level – 1 point each

  24. Category 6 – Kiwanis Family Involvement • Sponsoring Kiwanis Club Interaction • Kiwanis members, other than advisor attending Key Club meetings – 2 points • Key Clubbers attending Kiwanis meetings – (supposed to be every meeting – do at least once a month) – 2 points • Joint service projects with Kiwanis – 2 points

  25. Category 6 – Kiwanis Family Involvement • Kiwanis Family Interaction • Do a project with another Kiwanis club – 2 points • Present at least 2 programs at a Builders Club or K-Kids event – 2 points • Do an Interclub with a Kiwanis club other than sponsor – 2 points • If you take 4 or more members to a Kiwanis DCM, or the Kiwanis Governor’s Visit or the Kiwanis LTG Installation - these count • Participate in an Interclub with another K-Family organization – 2 points

  26. Part 2: Club Service • Totals – Projects • The document totals up the number of listed activities over the course of the year in the Projects Section of each MRF – 23 points • Need about 100 service projects to get the full points (approximately 8 per month) • Plus, project types are important Each month the Secretary lists the club projects in a section of the MRF that looks like this

  27. Part 2: Club Service • Don’t forget to list “Officer Work” as a service activity each month • The service your leaders do to keep the club operating counts! • If you have members on the Division Leadership Team and they do work each month, that counts, too!

  28. Part 2: Club Service • Project Types • Club level • Division level • Ongoing • Organized together with Kiwanis family • Completed with Kiwanis sponsor • Completed with Kiwanis family • Completed with outside organizations

  29. Part 2: Club Service • The “x” marks are VERY important

  30. Category 1 - Service Projects • Special Project Totals • District – PTP, Eliminate, Governor’s choice, Kiwanis Family House • Governor’s choice – Usually PTP, but can change each year • Major Emphasis – International - Anything to do with children • Specifically – March of Dimes, UNICEF, Children’s Miracle Network • Also includes: PTP, & any other project that focuses on children

  31. Category 2 - Service Hours • This is a total of your service record – 16 points • List your service activities in order with the event that had the most service hours as your first project, down to the event with the least service hours at the bottom.

  32. Category 2 - Service Hours • Sorting your service hours by using the directions found under the “Projects List” tab • This MUST be done in order for you to get “full” points for your service record!

  33. Category 3 - Service Fund Raising • Doing fundraisers for causes is also important, as well as accurately reporting what you’ve done – 9 points

  34. Category 3 - Service Fund Raising • Remember to record this information each month

  35. Part 3: Scoring • You can check your progress each month by going to the rubric at the bottom of page 2 of the Annual Report tab • Green section is number of points possible • White section is the category • Gold section is YOUR SCORE for that category

  36. Part 3: Scoring • Figuring out the categories • They are clearly marked on the Annual Report document

  37. Part 3: Scoring • Finding your current AAR score • It’s in a box at the lower right corner of page 2

  38. Part 3: Scoring • Scores in various categories “max-out”; and after that, even though you continue with a strong program, your AAR score will not continue to raise as quickly as it does at first. • If you want to be on track for a Distinguished Club Award, your first MRF, (April), score should probably be around “60-65”. • May will likely bring you up to about “90-100” and then it will become harder and harder to gain new points as the months progress. • Pay attention to the things you HAVEN’T done on the Annual Report pages and you should be able to reach your goal

  39. Basics to Remember • Every MRF should be examined by the club president and an advisor before it’s sent off to the LTG – much more accurate • It’s a “living document” – meaning mistakes made one month can be fixed at a later date

  40. Basics to Remember • The MOST IMPORTANT thing to remember is: • that whether or not your club earns a Distinguished Award, doing the projects and activities recommended on the Annual Report pages of the MRF is really a way to improve your club by meeting standards set by KCI

  41. ? ? Questions? Comments? Concerns? Go for it!

  42. Acknowledgements The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years. Sue Cummins, Region 15 Assistant Advisor, 2016-2017

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