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Welcome

Welcome. 5M11 OFFICER TRAINING APRIL 17, 2010. Presented by:. Jenifer Spielman & Jeremy Williams Cabinet Secretary Technology/Webmaster. Club Secretary ’ s Duties. Liaison Club Records Membership Records Assist the BOD Agenda ’ s & Minutes Correspondence Membership billing

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Welcome

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Presentation Transcript

  1. Welcome 5M11 OFFICER TRAINING APRIL 17, 2010

  2. Presented by: • Jenifer Spielman & Jeremy Williams • Cabinet Secretary • Technology/Webmaster

  3. Club Secretary’s Duties • Liaison • Club Records • Membership Records • Assist the BOD • Agenda’s & Minutes • Correspondence • Membership billing • Newsletter • Reporting

  4. Administrative Duties • Agenda for Club & Board Meetings • Board Minutes and Club Minutes • Correspondence, Thank-You’s, Sympathy Cards, etc. • Official Club Visitation by District Governor • Dues

  5. Attendance List Pens, note paper, club letterhead & envelopes Lions Brochures Membership Applications New Member Kits & Pins Lions Orientation Guide Current Lions Magazine Newsletters Club Officers Manual from LCI Club Constitution & Bylaws Secretary’s “Book” (reports, minutes, financials, etc) District Directory Official Supply Catalogue Speaker Gifts Copies of Invocation Tape recorder/extra batteries A Flag A supply of cards Stamps, calculator, etc. Secretary’s Briefcase

  6. Filing Your Reports Start here! http://www.lionsclubs.org/

  7. Choose your Login

  8. Login Screen

  9. Getting to the Membership Activity Page

  10. Membership Activity Page If you have no membership changes, click on this link

  11. To Find out Your Report Status

  12. Getting the Report Page Step 1

  13. Two Options to Get Reports – Step 2 You can use either one of the links to view your reports

  14. View the Report

  15. Correct Month Correct month Close button Run Report

  16. Print & Save the Report Click here to save the report on your computer Click here to print the report for your records

  17. Back button Save Save to your Desktop

  18. Click Go! Entering the MMA

  19. Monthly/Yearly Activity Report Menu Click Continue

  20. Enter New Activity Report Enter New Activity Report

  21. Select the Month Make sure you have the right month Click Go!

  22. Enter the Information

  23. Don’t forget to input all the information • Funds donated • Hours served • Number of Lions • Number directly benefitting

  24. Other Service Activities Do not include hours served at meetings or hours at visitations – this is only for other services that have been completed

  25. REMEMBER to Save! Click the Submit/Save Button

  26. Printing and Saving - Step 1 To get back to the Report

  27. Printing & Saving – Step 2 Choose Print an Activity Report

  28. Printing & Saving – Step 3 Print Make sure you have the right month & year

  29. Click here to save to your computer Click here to print the report for your records Printing & Saving – Step 4

  30. Save Printing & Saving – Step 5 Use your browsers back button Choose Desktop Type your file name here

  31. Log Out Click on Logout

  32. 5M11 Reporting • The MMA from LCI provides little information to the District • It is essential that you complete the 5M11 Report • There are two ways you can do the 5M11 Report • On the form provided by the District Secretary • On the 5M11 website

  33. To File 5M11 Reports www.lions5m11.org Click here

  34. Select MAR Select MAR

  35. Fill out the Report Choose Submit Form Select your Region & Zone Chair

  36. Email Reports You have saved your reports to your desktop – now: 1. Finish the District 5M11 Club Activities Monthly Report 2. Open your email program 3. Attach the files to the email 4. Send them out

  37. Who Gets All the Reports? • District Governor • 1st Vice District Governor’s • 2nd Vice District Governor • Cabinet Secretary Zone Chair • Club President Send no later than the 30th of the month

  38. For Help Feel free to contact me at 218-567-8281 or by email at 5m11cabsec@gmail.com

  39. Thank you for your participation

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