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Activities of the GCU Bureau

This report details the activities, development, and main actions of GCU Bureau for trustee review, emphasizing signatories management and contractual obligations. It provides comprehensive data on signatories, wagons, contributions, and administrative contacts.

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Activities of the GCU Bureau

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  1. Activities of the GCU Bureau Report of the GCU Trustee to the BEWAG GAM 24 January 2011 Namur

  2. GCU Bureau Organisation Signatories Management GCU Bureau 1 Contract Management 2 GCU Projects 3 1 “Trustee”

  3. GCU – Some data • Status in January 2011 • 660 signatories (still without exclusion !!) • = 390 K + 140 RUK + 130 RU • 604.000 registered wagons in the data base (to compare to +/- 700.000 initially declared) • Still 170 K missing ( = +/- 36.500 wagons) • Still 55 RUK missing ( = +/- 13.500 wagons) • +/- 55 new entrants / year • Still 95 signatories not having paid their 2009 contribution • Still 140 signatories not having paid their 2010 contribution • Annual contribution = fixed term (114€) + variable term (0,102€/w)

  4. GCU Signatories management OPTING IN SESSIONS October 1st & January 1st • OCTOBER 1st • RU – DE – TRIANGULA Logistik GmbH / DE – Stauden-Verkehrs GmbH / DE – ELBA Logistik GmbH / DK – CFL Cargo Denmark ApS / FR – On Site Rail France SARL / NL – Rurtalbahn Benelux BV • RUK – DE – DB Fehrndienste – 2w • RUK – DE – ODIN Logistics AG – 35 w • RUK – DE – Bocholter Eisenbahn GmbH • K – DE – Hartung Bau – 15 w • K – CH – railCare – 58 w • K – AT – PROPANGAS AG – 60 w • JANUARY 1st • RU – DE – IGB / NL- CRS / NL – HSL Logistik BV / TX Logistik AG filiale Italia • RUK – SE – Rail Care Täg – 83w • RUK – DE – Schwerbau – 27 w • RUK – DE – Integro • RUK – TR – Transtur • K – DE – B&V Leipzig – 254 w • K – DE – Dillinger Hütte – 12 w • K – DE – Rogesa – 26 w • K – DE – Thyssen Krupp – 24 w • K – DE – ZAS – 70 w • K – SE – Profit Exim (Express Slovakia) – 178 w

  5. GCU Signatories management PERMANENT ADMINISTRATIVE CONTACT WITH THE SIGNATORIES • Continuous company data modifications (economic situation ??) • Many changes of administrative data in relation with the 2010 call of contribution (lack of discipline to inform GCU Bureau) • Permanent but variable loss of contact with +/- 40 signatories • Active follow-up of un-payment 2009 and 2010 (see further) • Low and stable level of signatories questions of interpretation • Exclusion Problematic • F(2009 contribution un-payment) • F(2010 contribution un-payment) • F(wagon data base obligation and interest)

  6. GCU Signatories management MAIN ACTIONS SINCE MID 2010 • June 30 – Notification (mail + Web site) app. 8 (wagon db) amendment adoption • July – With IT provider,wagon db test phase (see further) • July – Active follow up of 2009 and 2010 payments • July 20 – Follow up applications migration > Belgacom new Net Center • July 29 – Amend. proposal (mail + Web site) app.10 (new annex 3 + …)EVIC • August 5 – mail introducing the wagon db and test phase (see further) • August 18 – Web site information on the ECM recommendation guide • August – Active follow up of wagon db test phase + 2009 and 2010 payments • September – Active follow up 2009 and 2010 payments • September 24 – 2nd mailing announcing the wagon db “official” uploading phase • October 1 – Mandatory date limit for the wagon db uploading – check up • October – Fine and tight follow up of every signatory with their wagon fleet uploading (weekly report) • November 1 > EVIC amendment adoption without unanimity • Use of GCU for the structured information exchange (K, ECM, VKM, ….)

  7. GCU Signatories management SUMMARISED DATA IN 2010 • 01/ 01 – 630 signatories – 707.621 wagons (declared) • 01/ 04 – 643 signatories – 708.381 wagons (declared) • 24/ 06 – 618 signatories – 702.453 wagons (declared) – Joint Committee • 05/ 08 – 624 signatories – 000.000 wagons (uploaded) – Start test period • 24/ 09 – 634 signatories – 44.000 wagons (uploaded) – End of test period • 27/ 09 – 634 signatories – 000.000 wagons (real time counting) – Start uploading • 01/ 10 – 634 signatories – 216.540 wagons (uploaded) – Mandatory date • 01/ 11 – 646 signatories – 550.036 wagons (uploaded) – One month later • 09/ 11 – 646 signatories – 552.760wagons (uploaded) – Joint Committee • 01/ 12 – 646 signatories – 583.070 wagons (uploaded) – Two months later • 01/ 01 – 660 signatories – 600.200 wagons (uploaded) – Three months later • 01/ 23 – 660 signatories - 604.000

  8. GCU Signatories management DEVELOPMENT FOR THE SIGNATORIES • IT tool for their detailed administrative data self-updating • Invitation December 1 to fill the Web sheet in their CRM company screen • The Web sheet has exactly the same content as the company downloadable pdf in the Web site list of signatories • The pdf will be replaced by a HTML sheet as from February 1 Careful, the signatory has to fill his Web sheet !! • Each data change by a signatory in his Web tag sheet will be automatically reflected in the new HTML sheet (replacing the static pdf) on the Web site list of signatories • GCU Bureau and its IT provider will stay in support (helpdesk) • Updating and improvement of the Web site • Contract, home page updating • List of signatories • Exchange platform project • To investigate and develop

  9. GCU Contract management • Appendix 8 amendment (wagon data base) • June 30 – notification (mail + Web site) of appendix 8 amendment adoption • October 1 – Entry into force of the wagon database • Appendix 10 amendment (EVIC) • July 29 – Amendment proposal (mail + Web site) of appendix 10 (new annex 3 + complement in part A corrective maintenance • Remarks and comments from Slovak signatories • November 1 non unanimous adoption > Entry into force on May 1

  10. Projects of the GCU Bureau running 1 New Website GCU Bureau running 2 CRM tool Starting 3 Wagon database All 3 IT applications are designed in an ‘open source’ environment and linked via their hosting on a single ‘GCU server’ Our 4 applications (the 3 + the mail server) are since July 20 hosted in a BELGACOM (national IT provider) Net centre with improved and high level security standards “Trustee”

  11. Wagon data base status • Planning • August, September – Test period • September 27 – Starting uploading phase • October 1 – Starting « official » use • Test period • Only 70 keepers (on 510!) imported 44.000 wagons • Uploading period (from September 27 to 30) • Start operation (mandatory date October 1) • With 216.540 wagons from 115 keepers • Continuous uploading • 4 weeks later (October 29), 545.300 wagons registered from 175 keepers • Today, 604. 000 wagons from 305 keepers • See joint notes (summary, user’s notes, lists & tables)

  12. Presentation of the GCU Bureau Any questions, comments ? Q ?

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